SAGE – the System to Administer Grants Electronically – is the web-based system used by faculty, researchers, administrators and staff.
You can stay up-to-date on changes in SAGE (and FIDS) by subscribing to our Office of Research Information Services (ORIS) News.
The core SAGE system allows you to carry out several tasks:
- SAGE Budget helps you create an accurate budget for your grant proposal. It auto-populates data from the payroll and financial systems, helps you select proper rates, and calculates totals automatically.
- You can connect a budget to a standard or Grant Runner eGC1 to populate budget data.
- You will need to connect a budget to an Award Setup Request.
- eGC1 Forms are the electronic Grants and Contracts forms you use to route your grant proposal through the University’s internal compliance process.
- Grant Runner applications combine the eGC1 and sponsor forms for some NIH funding opportunities requiring SF424 R&R forms, including Modular, Detailed and Subaward Budgets. With the click of a button, OSP can electronically submit your application via Grants.gov to the sponsor.
- Approvals is the electronic routing engine that stages eGC1s, Advances, and Award Setup Requests for approval by associated departments, colleges, compliance offices, and the Office of Sponsored Programs.
- Advances creates an online request form for an advance budget number.
- Awards allows you to create Award Setup Requests and Modification Requests.
- Subawards submits a request for a new subaward or a modification of an existing one.
The Awards component of SAGE (System to Administer Grants Electronically) allows you to complete an online Award Setup Request after receiving a Notice of Award (NoA) from the sponsor or to complete one that OSP has started. To make changes to your existing award, you would create a Modification Request.
This component of SAGE (System to Administer Grants Electronically) enables you to create accurate, detailed budgets for your grant and contract proposals and for your award requests. The comprehensive budget minimizes errors and improves data quality.
For proposals, you can connect a SAGE Budget to a standard or Grant Runner application. The budget data will automatically fill in the eGC1 Budget page, and for a Grant Runner application, the RR Detailed Budget form. Any changes to the budget are automatically reflected in the application. Review Connected SAGE Budgets and eGC1s for more details.
For Award Requests or Modification Requests, you are required to attach a SAGE Budget. Review Awards Overview/Workflow for more details. Any changes to the budget are automatically reflected in the award or modification request.
Review SAGE Budget learning resources (classes, job aids, and more).
You use this component of SAGE (System to Administer Grants Electronically) to create electronic grants and contracts forms (eGC1). They route your grant proposal through the University’s internal compliance process.
The Grant Runner version of an application combines the eGC1 and sponsor forms for some NIH funding opportunities requiring SF424 R&R forms, including Modular, Detailed and Subaward Budgets. With the click of a button, OSP can electronically submit your application via Grants.gov to the sponsor.
Grant Runner enables you to complete Grants.gov application packages directly within SAGE for certain National Institutes of Health (NIH) funding opportunities. It integrates the standard government grant application forms (the SF424 Forms) with the UW electronic grants and contract (eGC1) application. With the click of a button, the Office of Sponsored Programs (OSP) can electronically submit your application via Grants.gov to the sponsor.
This component of SAGE (System to Administer Grants Electronically) is an electronic workflow to route eGC1s, Awards, and Advance Budget Requests for approval by associated departments, colleges, compliance offices, and the Office of Sponsored Programs.
This component of SAGE (System to Administer Grants Electronically) allows you to complete an online request for an advance budget number.
A subaward is a formal legal agreement between the UW and another organization. For additional information on policy, review the UW Research Subawards material.
There are two types of subawards:
- Outgoing subaward: UW portions some work to another institution.
- Incoming subaward: Awarded institution portions some work to UW.
SAGE Subawards is for outgoing subawards only.
When UW portions work out to another institution, that institution is referred to as the subrecipient.
The Subaward Access and Permissions article describes who can create or edit subawards and subaward actions.