Information for unit heads, administrators, and managers ensuring compliance with the “Hazing Prevention: It’s Everyone’s Responsibility” employee course requirement.
New employee course completion expectations
- New employees must complete the course within 30 days of their hire date.
- The course was launched for new employees with their onboarding materials.
New employees are notified of their obligation to complete the course from their onboarding with human resources. Units, departments, and human resources professionals should include information about completing the hazing prevention course in their onboarding and orientation materials.
Existing employee course completion expectations
- Existing employees should complete the hazing prevention course within 45 days of their unit assignment date annually.
- Beginning in the 2024-2025 academic year, employees will complete the course during the autumn or winter quarter.
When existing employees are assigned the course, they are notified of their obligation to complete it via email from their unit. Two weeks before the units’ assigned dates, a reminder email will be sent to unit heads and their designees.
Unit head oversight
Unit heads should ensure employee compliance with the hazing prevention course requirement. Employees include all faculty, other academic personnel, and staff.
Unit heads and supervisors should:
- In appointment letters and onboarding material, communicate the hazing prevention course requirements to new employees.
- Approve the use of work time for employees to complete the hazing prevention course.
- Remind employees of the expectations, requirements, and timeframe for compliance via internal communication.
- Address non-compliance through appropriate mechanisms based on employee role. See below for examples.
Tools for employee management
Communication template for unit heads
Unit Head FAQs
Unit heads should initially implement follow-up communications and activities to address employee non-compliance. If follow-up communications are not successful, a unit head or designee may:
- Implement corrective action per the employee’s classification or job title
- Document the non-compliance in performance or promotional reviews
- Implement other actions or outcomes such that the employee:
- May become ineligible for promotion and/or re-appointment
- May become ineligible to supervise or advise students
- May become ineligible to manage full or part-time employees
- May become ineligible for committee membership, leadership roles, and/or travel funds
Unit heads and their designees can access employee course completion records via the Hazing Prevention Course Completion dashboard in the BI Portal. For student employees, please click here.
The dashboard includes completion and non-completion records for employees in every unit. Unit heads or designees can export, organize, and sort the records.
Access to dashboards available through the BI Portal requires you to work at a UW location and connect to the UW network or for off-campus access. You need to connect to UW’s network via a VPN (virtual private network). Dashboard access link: Hazing Prevention Course Completion dashboard
If you are a unit designee who does not have access to the employee course completion dashboard, your unit head must send an email authorizing your access to nohazing@uw.edu.
If you are a unit head who does not have access, please email nohazing@uw.edu.
Usage information is provided on the landing page before entering the Hazing Prevention Employee Course Completion dashboard. Select the menu titles (overview, interpretation, filter, technical information, definitions) on the left of the screen to open the tabs of additional information.
Based on the HR hierarchy, employees are affiliated through their primary unit. If an employee is not listed in your report, you may not be required to monitor their course compliance. If you need to review an employee’s record that needs to be listed in your unit report, try searching for them by their UW NetID.
Due to the way the HR hierarchy functions, unit heads such as deans and associate vice presidents will not be included in unit reports. You can find a unit head’s completion record by searching for them by their UW NetID.
Completion records are updated nightly, so it may take 24 hours after an employee completes the course to reflect the updated information in this dashboard. If it has been more than 24 hours since the employee completed the course, you can email nohazing@uw.edu with your question about the specific employee course completion record.
Employees can visit the Hazing Prevention employee course page to learn more about the course and their completion requirements.
Student employees can visit the Hazing Prevention student course page to learn more about the course.
Please submit any feedback or questions about the course to nohazing@uw.edu.