Tag Archives: Org Code

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The Organization Code Receiving Funding is the UW’s ten-digit code which identifies the department or unit that will receive funding. Ask your fiscal specialist or department administrator what code you should use.

Note: GCA requires the code to be at the department level or below. (Organization Code levels)

Each UW Organizational Code has a name associated with it. The name originates from the Org Code Index on the Administrative mainframe computer.

org code receiving funding sectin

Enter your organization code number directly on the page or select Look Up Organization Code to use the Organization Chooser.

Once you have selected the organization code, the associated Box number will appear. You can edit the box number if desired. If you need to change the associated box number, use the “Organization Code Setup/Changes” form available from the Office of Planning & Budgeting web page.

You can also use the +/-  buttons to expand and collapse the organization code’s hierarchy, as shown below.

org code filled in

The Change the Organization Code link will display the chooser so that you can select a different code.

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This chooser is used across the SAGE Suite whenever you are looking up an organization code.

org code chooser modal

There are two ways to look up your code.

  1. If you know the ten-digit code, you can enter it in the text box and click the Find Match button (Option 1 section).
  2. You can also find your code by expanding the higher level codes listed in the Option 2 section, and working down the levels. The system will not allow you to select a code above the department level.

You can use the Cancel link, or the X in the upper right corner, to return to the page your were on without completing the search process.

Find a Match

You must enter the full ten digits when using this option.

Search for an Organization Code

Click on the arrowheads to open the levels. In the example below, there are three levels opened to display the list of departments in the Arts organization. Any code that is at the department level or below has a link. Click the link to make your selection.

To reset the hierarchy back to the initial display, click the Clear Selection(s) link.

expanded hierarchy example

Where the Organization Code Chooser is Used

  • SAGE Budgets
    • Add or change the Org Code in the Budget wizard
    • Add or change the Org Code on the Properties page
    • Change the Fiscally Responsible Dept when adding a sub budget
  • eGC1s
    • Add or change the Org Code on the Details page
    • Add or change the Org Code on the Cost Sharing page
    • Add or change the Org Code in Compliance Question FG-9
  • Approvals
    • Add a role with an Org Code  restriction as an ad hoc approver or watcher to the approval flow
  • Advances
    • Add or change the Org Code for the Department Responsible for Covering Expenses Incurred

August 2011 SAGE Maintenance Release

New Features

  • SAGE users will be required to select or specify an organizational code which ends in fewer than four zeros.
  • When an eGC1 with any EH&S compliance question answered “yes” is funded, EH&S will be notified.

Fixes

  • Fixed the PAC notifications so that all Pre-Award Budget Contacts, eGC1 Creators, and Administrative Contacts will now receive Post-Award Change (PAC) email notifications.
  • The F&A checkbox displays correctly when the F&A rates are customized at the period level in SAGE Budget.

March 2011 SAGE Maintenance Release

The UW Box Number is Now a Required Field

When a user chooses the Organization Code Receiving Funding, the UW Box Number will be automatically populated. Users can still edit the field as needed.