Awards Supporting Attachments

Use this section to easily upload any additional attachments relevant to your award.

The instructions read: “Please upload all attachments that support your request. Common examples of supporting attachments include correspondence with the sponsor, compliance protocols or approvals, agreement documents and notices of award, and copies of reports.”

You can select one or more files, and then drag and drop them or use the Browse for Files link. You can add attachments while your Award Setup Request is in Composing status.

The following image shows the section you use to upload attachments:

awards supporting attachments add files section

Once you have uploaded an attachment, you will see several columns:

  • File Name – the name of your file
  • Type – select a value from the menu as shown below – this is a required field
    • Agreement Documents
    • Cost Share Addendum
    • Internal (UW) Document
    • Correspondence with Sponsor
    • Non Financial Report
  • Description – enter a brief description of the file – this is a required field
  • Attached On – displays the date and time the document was uploaded

Note: The maximum file size is 100MB. A message of “Can’t upload—file exceeds 100MB limit” will display if your file exceeds that size.

The attachments will display in reverse chronological order of their most recent version.

The following image shows a newly uploaded file, with the Type menu expanded and a red exclamation alert for the missing Description:

Awards supporting attachments with one file and Type drop-down list

Selecting the blue caret (>) to the left of the file name will expand the row. Information about the version of the attachment will display, along with a Version Comment field. The following image shows an expanded entry:

supporting attachments example with version comment

Attachments can be downloaded from the Award.

While your Award Setup Request is in Composing status, you can delete an attachment by selecting the blue trash can icon at the far right. This opens a confirmation dialog window, as shown below:

Awards delete attachment dialog window

To cancel the process, select the blue X in the upper right, the Cancel button, or simply click outside of the dialog window.