Office of Global Affairs

Student International Travel Policy

Introduction

The UW offers many opportunities for student engagement abroad. Student health, safety, and security are our top priorities. This policy outlines three important pre-departure requirements for all students traveling abroad for official academic purposes:

  1. Register international travel with the Office of Global Affairs
  2. Purchase comprehensive medical and evacuation insurance while abroad
  3. Request a waiver for travel to high risk destinations

Students traveling with UW Study Abroad will already meet these requirements and do not need to take additional action.

View the policy

Policy FAQs

Have questions? Please review the FAQs. Email travelemergency@uw.edu if you need more information.

General questions

Is this policy new?

The policy was signed by the Provost in April 2017 and is now a formal campus-wide policy. While there has not previously been a formal policy, many UW students have been following the outlined requirements for some time. Students who study abroad through UW Study Abroad have also been meeting these requirements. This policy invites an opportunity to educate all UW students about the global resources and services available to them as outlined in this policy.

What does the policy do?

The policy outlines three distinct pre-departure requirements for all students traveling abroad for official academic purposes. Students must register their planned international travel, purchase international insurance, and request a waiver before traveling to high risk destinations. These three pre-departure requirements are critical to ensuring all students have a safe, healthy and positive academic experience abroad. The spirit of this policy is to facilitate our students’ success abroad, not create unnecessary burdens to travel abroad for academic purposes.

Does the policy extend to faculty and staff?

The policy does not address international travel by faculty and staff. Faculty and staff are encouraged to also register their travel, verify insurance coverage abroad, and work with us in reviewing high risk travel. For more information about supporting faculty and staff travel abroad please visit: http://www.washington.edu/globalaffairs/global-travelers/

Does this policy replace my department’s travel policy?

Regardless of existing department policy, all students are expected to comply with this University-wide policy. Please ask your department advisor for additional clarification.

Does this policy apply to me if...?

I am going abroad through UW Study Abroad.

If you are traveling with UW Study Abroad (Seattle, Bothell, or Tacoma), you will already meet these requirements. UW Study Abroad works directly with students to ensure that these policy requirements are met, and you do not need to take any additional action.

I am traveling within the United States for a study away opportunity.

No, this policy only applies to international travel for academic purposes.

I am taking a short trip for an academic conference.

Yes. Students traveling abroad for less than 14 days must purchase the minimum 14 day insurance policy.

I am studying abroad through another institution or a non-UW study abroad provider.

Yes! Please contact the Global Travel Security Manager directly to discuss the unique aspects of studying abroad with a non-UW organization.

I am a graduate student on leave traveling abroad for my dissertation research.

Yes. This policy applies to all students traveling abroad for official academic purposes.

I am going abroad aboard a research vessel in international waters.

Yes! Please contact the Global Travel Security Manager directly to discuss the unique aspects of traveling internationally aboard a research vessel.

I am participating in UW performing arts abroad.

No, this policy only applies to travel abroad for academic purposes. If you would like to discuss health, safety and security abroad please contact the Global Travel Security Manager.

I am going abroad as an athlete to compete on behalf of the UW.

No, this policy only applies to travel abroad for academic purposes. If you would like to discuss health, safety and security abroad please contact the Global Travel Security Manager. For questions concerning international insurance please contact an advisor in the Athletic Department.

I am going abroad with my registered student organization (RSO).

No. International travel for or with an RSO is not considered officially sponsored by the UW. If you have questions or concerns about health, safety and security on your RSO trip, please contact your RSO advisor.

Registering travel

How do I register my planned travel abroad?

Email your flight itinerary, dates and location of travel, and contact information to travelregistry@uw.edu. You will receive several emails confirming that your travel has been registered. The first email will confirm your registered travel. The second email will provide a brief country guide for your reference.

I am going abroad on a program with UW Study Abroad Seattle, Tacoma or Bothell. Do I need to register?

No. UW Study Abroad will register your travel for you.

Should I also register with the US State Department Smart Traveler Enrollment Program (STEP)?

Yes! Register with STEP here.

Purchasing insurance

I am a graduate student-employee with the Graduate Appointee Insurance Plan (GAIP). Do I still need to purchase the Student Abroad Insurance?
Yes. GAIP coverage abroad is limited and does not include important evacuation insurance coverage.

How do I purchase UW Student Abroad Insurance?

Visit the insurance page and click PURCHASE INSURANCE NOW.

What is the current cost of the UW Student Abroad Insurance?

The Student Abroad Insurance costs $1.74/day with a minimum 14 day policy.

How do I file a UW Student Abroad Insurance waiver request?

Fill out the Travel Insurance Waiver and email it to travelemergency@uw.edu. Be sure to attach documentation of the proposed insurance plan.

Who do I contact if I have any issues with the Student Abroad Insurance while abroad?

Please contact our Global Travel Security Manager by emailing travelemergency@uw.edu. We are more than happy to assist you. If you would like to share feedback about your experience after you return, please click here.

Travel Warning Waiver

How do I file a Travel Warning Waiver Request?

Please fill out the Travel Warning Waiver and email it to travelemergency@uw.edu. The Global Travel Security Manager will be in touch with you shortly after submission.

I’m going abroad in less than 45 days. Can I still apply for a Travel Warning Waiver?

Please fill out the Travel Warning Waiver and email it to travelemergency@uw.edu. The Global Travel Security Manager will be in touch with you shortly after submission to discuss the waiver process and the late request. Short notice of international travel will considered under exceptional circumstances.

My Travel Warning Waiver request has been denied. Can I appeal?

There is currently no appeal process but if you have concerns about the Provost’s decision regarding your travel to a high risk destination please contact the Global Travel Security Manager directly.

UW Study Abroad

Should my planned academic travel abroad go through UW Study Abroad offices?

UW Study Abroad Seattle, Tacoma, or Bothell are the preferred offices to help students meet the pre-departure requirements outlined by the policy. Per Student Governance and Policies Chapter 102, students interested in studying in a foreign country should discuss their preliminary plans with a counselor in UW Study Abroad. UW Study Abroad has a diverse range of programs, models, and services to help students comply with the Student International Travel Policy, including Independent Learning.

What is Independent Learning? How do I apply?

Independent Learning is an option for qualified graduate and advanced undergraduate students seeking UW credit for international activities that do not align with other study abroad program models. Click here for more information.

For additional information contact:

Nick Hill
Global Travel Security Manager, Office of Global Affairs
206-616-7927
travelemergency@uw.edu