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Electronic Academic Records System (EARS)

Electronic Academic Records System (EARS) enables authorized UW staff to access official student record information in a web format.

Access is restricted to authorized UW advisers and staff

In order to access this system, you must be a current UW employee with a UW NetID and SecurID token and have been given the authorization to access EARS.

Authorization Request for EARS

  • Advisers: Contact UAA Advising at to request access.

Direct questions to

Guidelines and suggestions on writing notes in the EARS system can be found in the EARS Notes Guidelines (pdf).

FERPA Warning

In accordance with the Family Educational Rights and Privacy Act of 1974:

  • This information is available only to University staff and faculty when required for the performance of their responsibilities to the University.
  • The information is released on the condition that you will not permit any other access to the information without the written consent of the students involved.

For further details, see Washington Administrative Code 478-140-024.

Acknowledge FERPA warning and proceed to the Electronic Academic Records System.