My Subawards Page
When you first enter the Subawards section in SAGE, the My Subawards page opens with a personalized list of your work items. This page displays subawards on which you are:
- Subaward Preparer
- Financial Contact
- UW Principal Investigator
- Assigned Read/Write access
The list displays the subawards from newest to oldest.
You can filter the list based on the status of the overall subaward or the latest subaward request.
You can also search for and view a subaward if:
- You have assigned Read Only access to the subaward
- You are an owner (PI, contact, preparer) of the associated Funding Action’s parent eGC1
- You have assigned read-write or read-only access to that parent eGC1
The fields displayed for each subaward listed are:
| Field | Description |
|---|---|
| Subaward Number | System-assigned unique number; select to open the subaward |
| Subrecipient Name | Institution receiving the outgoing subaward |
| Latest Request Status | Current status of the most recently created request. An arrow icon appears if the request is in Withdrawn or Returned status. |
| Subaward Status | Current status for the overall subaward |
| Subaward Start Date | Starting date for the subaward |
| Subaward End Date | Calculated end date of the overall subaward based on all requests in Active or Expired status |
| Total Subaward Amount | Calculated amount of the overall subaward based on all requests in Active or Expired status |
| UW PI | UW Principal Investigator’s Name |
| Latest BPO Number | The purchase order number for the most recent subaward request |
| FA Org Code | The legacy (pre-Workday Finance) Organization code associated with the former Funding Action (FA) This column will eventually get replaced by the Workday Cost Center for the Award |
| Workday Award ID | Workday Award Number (AWD-12345) that is funding the subaward |
| eGC1 Number | Application associated with the Workday Award that funds the subaward |
| eGC1 Short Title | Associated application’s short title |
Filter the list
Use the filter checkboxes to limit the list to subawards with the selected statuses. Your list will include any subaward whose latest subaward request status or subaward status matches the selected ones.
The first set of checkboxes are for the status of the latest request. By default, the system selects all of these check boxes.
The second set is for the subaward’s status. By default, the system selects just Active and Expired.
You can use the Select All and De-Select All links for each status set to easily adjust your list. Review the Subaward and Subaward Request Statuses article for status definitions.
Search for Subawards
Use Search to quickly find a subaward. Enter a search term in the text box, use the drop-down menu to include My Subawards or All Subawards, and then click Search.
You must enter at least one character to search.
The results will include any subaward with a value that matches your search term for these columns:
- Subaward Number
- Subrecipient Name
- Subaward Start and End Date (MM/DD/YYYY)
- Total Subaward Amount (matches exact amount)
- UW PI
- PO Number (only the most recent value is searched)
- FA Org Code
- eGC1 Number
- eGC1 Short Title
For example, if you search for “555” your results would include Subawards with a Subaward Number of SC555 or SC12555, or an FA Org Code or eGC1 Number that included the value.
In the results list, the Subaward Number is a clickable link if you have permissions to access that subaward.
Note: the status check boxes selected also affect the search results.
Select the Clear Search link to refresh the tasklist and display only your subawards.
Create New Subaward
Select the Create New Subaward button, on the upper right of the page, to start the process of creating a new subaward.