When you create a new subaward, the Subaward and Request statuses will be the same from Composing through Active as OSP reviews and processes the new request. Once the subaward reaches Active status, the status of any modification requests will be independent of the overall subaward’s status.
When all of a subaward’s requests reach Expired status, then the system will automatically change the subaward’s status to Expired.
OSP can change a subaward’s status as follows:
|From||To||Effect on Requests|
|In OSP, OSP Assigned, or Issued||Canceled, if there are no requests in Active or Expired status||If there is only a New request with a matching status, then the request will be Canceled.|
|Expired||Active||No change to requests|
|Expired||Closed Out||No change to requests|
|Close Out||Active or Expired||No change to requests|
|Canceled||In OSP, OSP Assigned, or Issued||No change to requests|
Subaward Request Statuses
A Subaward Request will have one of the following statuses.
|Composing||Newly created initial request or modification request, not yet submitted to OSP. You can delete requests that are in Composing status.|
|In OSP||Request is submitted to OSP for review; the system assigns the request to Subaward Intake initially. You can cancel or withdraw the request when it is in this status. OSP can return the request.|
|Withdrawn||Request was pulled back by campus for changes. You can only withdraw a requests in status In OSP. You can cancel a withdrawn request.|
|Returned||Returned to campus by OSP for changes. OSP can return a requests in either In OSP or OSP Assigned status. You can cancel a returned request.
The Subaward Preparer will receive an email notification when OSP returns a request.
|OSP Assigned||Assigned to an OSP staff member for review.|
|Issued||Issued to the Subrecipient.|
|Canceled||Indicateds the request will not be processed. You may cancel a New or Modification subaward request that is in a status of Returned, Withdrawn, or In OSP.
If a subaward only has a New request, then the system will change the subaward to Canceled status.
|Active||A fully-executed request.|
|Expired||The system will automatically change a Subaward request’s status to Expired once its end date is in the past.|
|Closed Out (Subaward only)||The Subaward has been completed. When OSP changes a subaward to Closed Out status, its request statuses remain unchanged .|