Use an accessibility checker
- Open Review > Check Accessibility to identify potential accessibility barriers and receive improvement suggestions.
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Accessibility Checkers review content and flag accessibility issues with suggested fixes.
Add meaningful hyperlink text
- Use meaningful link text instead of long alphanumeric URLs.
- Avoid vague directives like “click here” or “learn more.”
- Include full title of destination page when possible.
Add alternative text (or alt text) to visuals
- Apply to pictures, charts, SmartArt, shapes, and embedded objects.
- Describe key details of the image content and purpose in clear, concise terms.
- Avoid repeating surrounding text, using file names, or using phrases like “image of.”
Use simple table structure
- If tables are necessary, avoid fixed widths and ensure mobile compatibility.
- Avoid nested tables, merged cells, or blank cells that confuse navigation.
- When possible, consider using formatted lists for simple data instead of tables.
Document heading styles
- Apply Heading styles in logical order (H1, H2, H3).
- Create short, descriptive heading text that explains document sections.
- Organize content into small chunks under each heading.