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Organize workbook structure
- Assign descriptive, unique names to all worksheet tabs that clearly indicate the content within.
- Remove unnecessary blank worksheets from your workbook.
- Place title and essential details like company name in cell A1 to establish proper navigation structure.
- Complete document metadata by entering title, subject, and author in the file properties.
Use accessible formatting practices
- Create meaningful hyperlink text that clearly describes the destination rather than alphanumeric URLs or using generic phrases.
- Apply high-contrast color schemes; ensure 4.5:1 ratio for normal text, 3:1 for large text.
- Use alignment tools and cell resizing for layout spacing instead of inserting blank rows or columns.
Format data for clear navigation
- Define title regions by creating named data ranges for better structural organization.
- Conceal empty rows and columns to eliminate visual clutter and improve screen reader navigation.
- Mark empty data cells with “Cell intentionally left blank” or “No data” when leaving them vacant is unavoidable.
Design accessible tables and visuals
- Configure proper header rows and columns using Table Design > Table Style Options settings.
- Assign descriptive names to tables through Table Design > Properties for better identification.
- Include image and chart descriptions directly in nearby data cells since Excel’s alt text isn’t screen reader compatible.
Use accessibility checker tools
- Open Review > Check Accessibility to identify potential barriers and receive improvement suggestions.
- Conduct additional manual reviews beyond the automated checker for comprehensive accessibility.
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