The Office of Educational Assessment manages course evaluation services for the UW Seattle campus with our web-based software application, IASystem™.
Transition to Online Evaluations
During the 2013-14 academic year, IASystem™ was gradually introduced to departments across UW Seattle. The new IASystem™ application enables courses to be evaluated online or on paper. However, starting Fall 2014, as a part of the UW paper reduction efforts, we are encouraging wide-spread adoption of online evaluations at the UW Seattle campus.
(Please note: Effective Fall 2014, all paper-based evaluations incur a fee while online evaluations will be offered free of charge.)
Requesting Course Evaluations
- Contact your departmental evaluation coordinator to setup an online evaluation for your course. If you are unsure who your coordinator is, contact email@example.com.
- If your department does not have an evaluation coordinator, you may directly request either online or paper-based evaluations for an individual class using our online order form.
DEPARTMENTAL EVALUATION COORDINATORS
Setup and manage online or paper evaluations using the IASystem™ web-based software application. To be added as a coordinator, please contact our office at firstname.lastname@example.org.
+ When are results available and how do I access them?
Results are available on IASystem
after the course evaluations have closed and grades have been submitted. Faculty access to results is at: uw.iasystem.org/faculty
. When you login, the default view is the current term. If you want to see an evaluation for a previous term, change the "FROM" dropdown on the top right of the page to a previous term date.
+ Who can see results?
In addition to instructors, IASystem authorized department coordinators and administrators can access the course evaluation responses.
+ Can I track response rates to provide incentives or award points for participation in completing a course evaluation for my class?
Response rates for online evaluations can be tracked in the IASystem faculty portal
. After the evaluation is closed, your department evaluation coordinator can provide you with a Participant Report in order to award points or other incentives for completing the course evaluation. Please note: To maintain anonymity, if there are less than 5 respondents, a Participant Report cannot be generated
+ How do I maintain a good response rate with online evaluations?
1) Set aside time in class to have students complete online evaluations. IASystem
evaluations can be completed on computers or mobile devices.
2) Track your response rate which is sent via automated email updates and can be viewed in the IASystem faculty portal
. If response rate is low, encourage students to complete and let them know their feedback is valuable.
3) For useful suggestions, see 20 Top Strategies to Increase Online Response Rates
+ I am co-teaching a course; how will that effect my evaluation?
In the case of multiple instructors, the instructors can be evaluated as a group, which will generate a single evaluation for that course and list all the instructors evaluated. Alternatively, the instructors can be evaluated separately, generating more than one evaluation for that course. You can instruct your departmental evaluation coordinator on how you would like the evaluation set up.
+ Are results anonymous?
Yes, IASystem does not allow any course evaluation responses to be connected to an individual student. Your UW NetID is only used for you to login and confirm that you have completed the course evaluation.
+ Can I have my online evaluation deleted?
No, once the evaluation is completed it cannot be deleted. Administrative users have no ability to access or manage individual student course evaluation responses.
+ When can my instructor see the course evaluation results?
Instructors do not have access to their course evaluation reports until after grades have been submitted.
+ I keep getting reminders to complete my course evaluations. How can I get them to stop?
An email reminder signifies you still have one or more course evaluations to complete. Separate emails are sent for each evaluation. Once you submit your evaluation, you will no longer receive reminders.
+ What if I do not receive an email for my course evaluation?
There are a few reasons that a student may not receive an email:
1) there was no email address associated with your student record. If this is the case, contact email@example.com with your student name, ID and email address and update your email address in your MyUW account.
2) the email went to your spam folder; add firstname.lastname@example.org as a contact.
3) you are not officially registered in the class; check with your instructor or the registration office.
+ Why did I get separate evaluations for each of my instructors in the same class?
In the case of multiple instructors, faculty can decide if they wish to be evaluated as a group or individually. If faculty are being evaluated individually, you will receive more than one online evaluation to complete for each instructor. The email notifications sent will indicate which instructor is being evaluated.
+ How can I become a departmental evaluation coordinator?
coordinator access is controlled by the Office of Educational Assessment. Contact email@example.com
to complete the IASystem
training and be added as a user.
+ What if I want to request an evaluation for a course that isn't listed in IASystem?
After the 10th day of the term, all courses included in the current UW Time Schedule are imported in to IASystem
. If a course doesn't appear, ask the person responsible in your department for adding courses to the registration system to update the UW Time Schedule. By the following Tuesday it should be reflected within IASystem
. If you still do not see the course, contact firstname.lastname@example.org
+ How should I choose the "start" and "end" dates for an online evaluation?
The evaluation should be conducted sometime in the last one to two weeks of the quarter - ask the instructor which time period will fit best in the flow of the class. The optimum "open period" is about eight days. This duration will provide two reminder emails for non-responding students.
+ What is the "reports available date" and can I change it?
The reports available date controls when faculty can directly access their course summary reports in the IASystem faculty portal. A default date is set based on the day after UWS grade submission. This date may be changed if the grades for a particular course will be submitted on a different date. Faculty must never get access to course evaluation reports until AFTER GRADES HAVE BEEN SUBMITTED.
+ Who should receive Hi/Lo, Ratings Summary or Evaluation List reports?
These reports are designed for deans and chairs. They can be distributed by coordinators or directly accessed by deans and chairs in the IASystem
application. Starting Fall 2014, deans and chairs will be added to IASystem
and scoped to the appropriate college, school or department for which they have purview. If your dean or chair does not yet have access, please contact email@example.com
(Please note: Dean/Chair access is limited to reports only; they cannot setup or manage evaluations.)
+ What is the Participant Report?
After the evaluation is closed, you can generate a Participant Report in the View Evaluation section of IASystem. This report lists the names of students who have completed the evaluation. This report may be used to award points or other incentives for completing the course evaluation.
(Please note: To maintain anonymity, if there are less than 5 respondents, a Participant Report cannot be generated.)