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Frequently Asked Questions
- How can I get help with the application process or
if I have a technical problem?
- For additional assistance or help with a technical problem with the University
of Washington application process, you can contact our Help Desk at uwhires@u.washington.edu or
206.543.2544. If you are emailing the Help Desk, it is helpful to include
your phone number, and the Job Req # if applicable, in case we need additional information.
- What is a candidate bank? How is a candidate bank
different from other Job Announcements?
-
Candidate banks represent an ongoing need to fill certain types of positions.
Applying for candidate banks makes you available for multiple opportunities
during the time period specified on the candidate bank announcement. For this reason your job status in the candidate bank stays
Applied/In Review. If your experience is a good match for a current opening,
your resume will be referred to the Hiring Manager. You then will be able
to track your status on the requisition specific to that job.
If you are interested in being considered for other positions, you must apply directly for specific job announcements in addition to applying for any candidate banks for which you would like to be considered.
- How can I apply for temporary work?
- Many people discover the University through temporary employment. Whether
you are available for several months or several days, you can make a difference
every day as a UW temporary employee.
- You will find many types of UW positions created for a limited duration,
to cover situations such as special projects and events, leaves of absence,
or departmental overflow work.
- To view and apply for temporary positions, in the Job Search box
select Temporary from the category pull-down menu, then
click the Search button. Click
here for more information on temporary employment.
- I've just applied for a job. What happens next?
- You can view your job status by logging into your UW Candidate Profile. The My Jobs page shows the job to which
you have applied, status, Req #, a link to the job posting, and the date
you applied.
- The time it takes to fill a position varies, averaging between three and six weeks, depending on a number of factors, including how long it is advertised, how many applicants applied, etc.. Hiring departments contact only the most competitive candidates to interview. For information about your job status, you will want to check your My Jobs page. The most common job statuses are:
-
Applied/In Review - Candidate has applied to a position and Human
Resources is reviewing their qualifications.
-
Resume Fwd to Department - Candidate has been reviewed by Human Resources and resume was sent to the hiring manager for departmental review. The department will select the top candidates from this review for interviews.
-
Considered Not Selected - Candidate was not hired in this position.
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Hired/Accepted – Candidate has been hired for this position.
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Candidate Withdrawn - Candidate has asked to be removed from consideration
for the position.
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Recruitment Canceled – Recruitment was canceled by the department, so the position will not be filled.
- Can I send additional documents such as cover letters, references, formatted resumes, or licenses to add to my application materials?
- Do not send additional documents unless requested to do so. If additional documents are required, they will be requested as an on-line assessment when you apply or during the interview process. While copies of licenses should not be sent, information about any relevant licenses should be added to your UW Candidate Profile. Go to View your Profile and enter the information under the Licenses and Certifications tab.
- How do I update my resume or candidate profile?
- You can update your resume or candidate profile anytime by logging into
the UW employment website. After
logging in, select View My Profile and then click Edit
My Profile to update your candidate information and/or your resume. As soon as you update your resume, it automatically becomes the current viewable version in your Candidate Profile. This is the resume that hiring managers will see for all positions for which you have applied.
- Can I have multiple candidate profiles?
-
You should create only one candidate profile. If you are a UW employee, your profile has already been started for you and can be opened by entering your UWNetID and password to log in so you can add your resume and additional information . If you are an external candidate, you will create your candidate profile the first time you apply. Thereafter, access your candidate profile using the email address and website password you entered to create your profile and login as an Existing Member. If you have forgotten your password, click on “Forgot your password?” or contact our Help Desk at uwhires@u.washington.edu or 206.543.2544 for assistance. If multiple candidate profiles are found for a candidate, they will be merged together, saving the most current contact information.
- Can I submit multiple resumes or tailor my resume
for a specific position?
- The University's employment system has the ability to hold one active resume at a time within
your candidate profile. Tailoring your resume for a particular position
could affect your chances for other jobs for which you have applied.
For best results, we recommend that you use a comprehensive resume highlighting
all of your skills, education, and qualifications. Hiring managers will receive the most updated version of your resume.
- For more hints on preparing an effective UW resume, check out these Resume
Tips (page will open in a new window).
- Can I submit a formatted resume or cover letter?
- Our employment system requires that you use the simplest formatting possible on the resume and cover letter(s) you submit on-line. Do not use common formatting features like bullets, bolding, custom fonts, columns, and images. You can present a formatted documents at an in-person interview.
- Use the Resume box on your Candidate Profile to cut/paste or type in your resume. Our Employment Specialists only review the resume that is entered in the Resume box.
- Upon completing your candidate profile, you can access your resume at any time by logging into our employment
website. Always review your resume after saving your profile to be sure it is free of errors.
For more information on preparing an effective UW resume, view our Resume
Tips (page will open in a new window).
- Cover letters are not required for all positions. If a cover letter is required, it will be noted in the job posting. When you click Apply For this Job, you will be prompted to complete a cover letter "assessment". As a cover letter is often reviewed by more than one person, we recommend that you address it "Dear Hiring Manager".
- Can I email my resume?
- Please do not email us your resume, but instead create your own candidate profile using our online application.
- To do this, log into the employment site and select Click Here to Create Your Candidate
Profile. Please copy/paste your resume into the resume text
box. Next, you can search and apply to jobs at the employment website.
- If you already have a candidate profile, or if you are already a UW employee,
please login and update your information by clicking Edit Profile.
- How will I be contacted if UW is interested in my
application?
- Watch your email inbox for messages from uwhires@u.washington.edu regarding
the confirmation of your application. If you use spam or junk mail filters
on your email account, make sure that you add our email address to your "safe" list.
- If a department is interested in interviewing you for a position that you applied to, they will usually contact you via phone using the phone number you provided in your resume. Please keep your contact information updated.
- I have questions regarding my assessment. Whom
can I contact?
- Applications are not considered complete until you have submitted any
required assessments. Once you submit an assessment, you can not view or
edit your submission. If you have a question regarding the submission of
your completed assessment, please contact the Help Desk at uwhires@u.washington.edu or
206.543.2544. If you are emailing the Help Desk, it is helpful to include
your phone number and the Job Req # in case we need additional information.
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