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Tag Archives: Subaward

March 2015

March 27, 2015

SPAERC Subcontract and Subcontract Action Updates

  • A new Subcontract Title field has been added to Subcontract shell in SPAERC so that the OSP Subcontracts team can more easily identify particular subcontracts by name.
  • Two new fields related to subrecipient DUNS number have been added to the Subcontract shell in SPAERC in order to aid reporting on subcontracts to the federal government.
  • The Subcontract Action (SA) section in SPAERC was redesigned to make it easier for the OSP Subcontracts Team to monitor high-level details about each SA, and then expand an accordion to view and edit the details. Design features developed for the Grant Runner Detailed Budget were leveraged to foster a consistent experience throughout the SAGE Suite.
  • Subcontract Actions (SA) in SPAERC are now identified with a unique SA ID to aid the OSP Subcontracts Team in identifying particular actions more easily in task list searches and in reporting. The SA ID will be visible in the subcontract actions section, on the subcontracts tasklist search results by default, and in the available columns section of the tasklist.
  • New fields for Place of Performance have been added to the Subcontract Action (SA) in SPAERC in order to aid reporting of subcontracts to the federal government.
  • The OSP Subcontracts Team will now be able to assign Subcontract Actions (SA) to individual team members so that they can more easily track what each team member is responsible for.  The new “assigned to” field will also display on the subcontracts tasklist as an available column, and by default for the tasklist results template.
  • With the addition of the new “SA Assigned To” field in subcontract actions, the Subcontract Assignment History section has been updated to add a column for “Item Type”. This column will clarify which section — subcontract or subcontract actions — the assignment pertains to.

SAGE Updates

  • Add Time of Day and Time Zone to eGC1 Sponsor Due Date

In order to better monitor and meet proposal submission deadlines, eGC1 preparers will now be asked to provide the specific time of day and time zone for which the applications are due. These fields will display alongside the existing sponsor due date field, and will be required entry.

  • Allow Grant Runner support for special characters

In an early February release, Grants.Gov updated their systems to allow many of the special characters that were problematic with submissions in the past to go through successfully. With this release we are updating SAGE Grant Runner to take advantage of this change as well. Grant Runner will no longer generate a validation error when users enter special characters such tildes, curly quotes, umlauts and other accent marks. This update will result in fewer submission errors and a more accurate read of the intended content.

November 2014

November 20, 2014

Updates:

  • A new flag has been added to subcontracts in SPAERC to identify which will require FFATA reporting via the FSRS reporting portal. When the flag is set to ‘Yes’, each subcontract action will display a FFATA Reporting Date field to track the date on which it was submitted via FSRS.
  • A new database field “BPO Version number” has been added to the Subcontract Details page in SPAERC to keep Ariba BPO versions in sync with Subcontract modification actions. This new 3-digit integer field is designed to be used together with a BPO number when the PO type is Ariba BPO.
  • The OSP Subcontracts Team has four new auto-generated emails in SPAERC for modification/amendments and subaward agreements. Copies of sent emails will be archived in the SPAERC subcontract.

October 2014

October 30, 2014

Updates:

  • Three new, more specific, attachment file types have been added to the Subcontract Action for FFATA documents, replacing the previous single “FFATA” option. The new values are: FFATA Report For Grants, FFATA Collection Form, and FSRS Filing Confirmation.
  • The date fields on the Subcontracts search page were relabeled to more clearly indicate the date value search criterion.

Fixes:

  • The “SA Reporting Date” field on the Subcontracts tasklist and search page has been relabeled “SA Issue Date” to match the field labels used in the Subcontract Action itself.
  • The “SA AssignmentDate” field has been added as an available column on the Subcontracts tasklist and as a searchable field on the Subcontracts search page.
  • An issue in SPAERC that triggered an error when a user’s default filter for the Subcontracts tasklist included an “SA Status” has been fixed.
  • An issue in SPAERC that caused the “Cost Share Amount” field in the FA Notification PDF to display after the Cost Share question had been changed from “Yes” to “No” has been fixed.

May 2014

May 30, 2014

The following updates were released on May 29, 2014.

  • New date fields have been added to the funding action to capture “Sponsor Award Date” and “OSP Received Date”. In addition, the Award Received data has been relabeled “FA Creation Date”. This was to allow OSP to meet federal reporting requirements.
  • The following changes were made to the subcontracts page in order to help OSP report to the federal government.
    1. Reporting Date is now labeled Issue Date.
    2. Date Received is now labeled Assignment Date.
    3. Fully Executed date field has been added to the Subcontract Action.
    4. Date fields were re-ordered for the Subcontract Action.
  • GIM 19 email notifications and HSD JIT email notifications will no longer be sent for applications that are after-the-fact or clinical trials.

May 2013

May 5, 2013

  • OSP Notes for returning an item to GCA will be a required field.
  • A new date can be added to the tasklist called assigned to date. This will allow you to track when new items are added to your list.
  • Only users with the Subcontracts Role will be able to create a subcontract shell. General users will no longer be able to add a subcontract shell within an FA.
  • Subcontracts formerly assigned to Verenice Bendana (Barbosa) and Judy Yoshioka will be moved to e-shelf.
  • One additional question has been added to the eGC1 Security Compliance Questions. Approval workflow was added for Security Review when the preparer answers “Yes” to the new question. An automatic hold will apply when the preparer answers “Yes” to any of the Security questions. The new workflow process will apply to only newly created eGC1s at the time of release.
  • Budget number and prior budget number field validation has been placed to allow only numeric and dash in these fields.
  • Advance Budget Request will always be blocked until OSP allows the Advance Budget Request to go through. GIM updates, process updates and procedures are still being vetted.

Planned Bug Fixes:

  • The error message color block for Subcontracts page validation will be corrected to fully cover all the error text in color.
  • Status Checker will no longer display HTML code.
  • Pending Sponsor and Pending Flow Through Sponsor will not be allowed on approval of Applications or FA’s.