You can enter any other necessary Object Codes not listed in the eGC1 Budget section above or break out items by specific Object/Sub-Object Codes where desired. Common examples include office rent (03-80), in-patient care costs (03-27) and tuition and fees (03-19).
Enter the proper FAS Object Code or Sub-Object Code and description (see the financial system object codes list for options), and the appropriate amounts for the 1st Period and Total columns. Select Add Object Code to save the entry and add another row.
Use Delete on the far right to remove a row.
Do not list amounts in this section if you have already included them in any of the totals in the eGC1 Budget section above.
You will need to list separately each institution subcontracting with the UW in this section. The object code for subcontracts is 03-62. This is displayed automatically by SAGE. (Do not include subcontract amounts in the 03 totals of the eGC1 Budget section above.)
Names must be unique; if listing more than one subcontract with the same institution, differentiate them (e.g., “UCLA 1”, “UCLA 2”). Calculate and enter the appropriate amounts for each subcontract.
Use the Add Subcontract link to save the current entry and add another row.
Use the Delete link to remove a row.
SAGE calculates and displays the Subcontracts Subtotal amounts based on the entries in the Subcontracts table. You will also see the subtotal of all subcontracts for the first budget period and the total for all budget periods.
You can enter your budget figures on the eGC1 Budget page or connect a budget created in SAGE Budget. The advantages of building a budget in SAGE Budget and then connecting it to your eGC1 are that you can easily access current salary information and F&A rates, track different versions of your budget, and reduce duplicate data entry from SAGE Budget. See Connect Budget for more details.
If you choose to enter your budget information manually into the eGC1 Budget page, be sure to do the following:
Specify the appropriate UW Financial Accounting System (FAS) Object Code for each of your expenditures. The UW object codes may be different from the sponsor’s budget categories, so a conversion between the categories may be necessary. See the financial system Object Codes for more details.
Include each budget item only once to ensure that SAGE does not count them twice in those totals which are automatically calculated.
Enter the direct costs for the first budget period (e.g., year 1) and the direct costs for the total of all budget periods. For single-year budgets, entering data in the “1st Period” column is optional.
This optional form allows you to enter data about your modular budget. The Modular Grant application does not require a categorical breakdown of direct costs requested in the application; however, other requirements still apply. Review the application directions for specific modular instructions.
You can click Collapse to close the accordion at any time.
The periods you entered will display on the page with dates and total values. The last row of the table will display the overall totals.
To Make Changes: Click on the Expand link to make changes to the data entered. To Remove a Period: Use the Delete link to remove the period from the list.
Cumulative Budget
The system calculates the values for this section. You can expand the section accordion to review the values.
Budget Justification Attachments
The budget justification is an important section in any proposal. Use it to state why an item costs what it does, and to indicate how each item relates to the research plan. Be sure to provide sufficiently detailed information to address all sponsor concerns with respect to cost and need. In general, explanations should be more detailed for competing than for non-competing applications (Include project salary, percent effort, fringe benefits, travel, supplies, analyses, equipment, F&A rate and unallowable costs.)
You can add attachments for Personnel Justification, Consortium Justification and Additional Narrative Justification. Consult your sponsor instructions to determine which of these you might want to add.
In the Consortium Justification, list the individuals and/or organizations with whom you have (or will) make consortium or contractual arrangements, the percent of effort of key personnel and their role on the project, and indicate whether the collaborating organization is foreign or domestic. If you propose a contract/consortium arrangement, include a letter of commitment or intent.
Note: For NIH applications submitting a Data Management and Sharing Plan, Data Management, Sharing Costs and a brief Data Management and Sharing Justification must be provided as part of the Additional Narrative Justification
The following image shows the attachments section:
Note: If you connect a SAGE Budget to your Grant Runner application when using the RR Detailed Budget, the system will automatically add periods and data to the RR Detailed Budget form. The form will become read-only, except for the link to add the Budget Justification attachment. In addition, a link to the Sponsor Budget Map page will appear on the left navigation menu. The Sponsor Budget Map shows how your SAGE Budget data flows into the RR Detailed Budget form.
The information on this page covers an application without a connected SAGE Budget.
Section A: Senior/Key Persons
In this section, you need to include all of the senior or key research personnel.
Select Add New Key Person to add a row to the section. Complete the following fields.
Field
Description
Name
Use the multiple field entry to add name information. Only the first and last names are required (indicated by the red outline).
Once you add the name information, the page will shift to displaying the name followed by “(edit)”. Click on the name to make any necessary changes.
Project Role
Use the text box to enter the appropriate role for each person entered.
Note: For the Detailed Budget, you must add at least one person with the specific role of “PD/PI” in each budget period. The first person you list with that role must match the PI listed on the SF 424 form. If the PI for the eGC1 is different than the PI for the Grant Runner application, use the Application PI role type on the eGC1 PI, Personnel, & Organizations page. The first PD/PI you list must then match the Application PI’s information. The match is based on first and last name only.
Commonly used roles are:
PD/PI
Co-PD/PI
Faculty
Post Doctoral
Post Doctoral Associate
Post Doctoral Scholar
Graduate Student
Undergraduate Student
Other Professional
Technician
Consultant
Co-Investigator
Base Salary
Enter the base salary for each person listed. This field is not required.
Calendar, Academic, and Summer Months
Use these columns to indicate the amount of time each person will be working on the project for this budget period. Some amount of effort is required. Enter either the number of calendar months or a combination of academic and summer months.
For example, the first three rows below have valid entries. The last one is not valid, as indicated by the red outline, because there are values in all three columns.
Requested Salary, Fringe Benefits
Enter the amount of salary and any fringe benefits requested for each person listed. These are required fields, but the value may be zero.
Funds Requested
This final column is automatically calculated and is the sum of the Requested Salary and Fringe Benefits values. The field is displayed as read-only.
Delete Link
A Delete link displays at the far right of the table for each person listed. Use this link to completely remove the data for that person. You will be prompted to confirm the deletion.
SAGE will calculate the value for the “Total Funds for Key Persons” field.
Once you have added 8 key personnel, the Add New Key Person button can no longer be selected and the message “Maximum allowable by the Sponsor has been reached” will display. A link to add an attachment for any additional personnel will appear, as shown in the following image.
Section B: Other Personnel
In this section, include the other general categories of personnel who will be working on the research. The form automatically includes the first four Project Roles. You can also add other categories of personnel by clicking on the Add New Other Personnel button.
This example shows an added row for a Data Analyst.
You can add up to 6 additional rows for other personnel types. Once you have added 6 rows, the Add New Other Personnel button can no longer be selected and the explanation “Maximum allowable by the Sponsor has been reached” will display.
Field
Description
Number of Personnel
Use this field to indicate how many individuals are in this role.
Project Role
There are 4 fixed roles built into the form.
Calendar, Academic, and Summer Months
As in Section A, use these columns to indicate the total amount of time this group of people will be working on the project for this budget period. Some amount of effort is required. Enter the total number of calendar, academic, and summer months.
Requested Salary, Fringe Benefits
Enter the total amount of salary and any fringe benefits requested for this group of people. These are required fields, but the value may be zero.
Funds Requested
This final column is automatically calculated and is the sum of the Requested Salary and Fringe Benefits values. The field is displayed as read-only.
Delete Link
A Delete link only displays (at the far right of the table) for custom personnel roles. Use this link to completely remove the data. You will be prompted to confirm the deletion.
SAGE will calculate the values for the Total Number of Personnel and the Total Other Personnel Costs ($) fields.
Names must be unique; if listing more than one subcontract with the same institution, differentiate them (e.g., “UCLA 1”, “UCLA 2”). Calculate and enter the appropriate amounts for each subcontract.
