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When must an Investigator disclose SFI that is unrelated to their current research project?

Example: an Investigator receives Institutional Review Required (IRR) funding to perform quantitative imaging and also does outside consulting for Amgen and AstraZeneca. The Investigator receives more than $5000 from each Entity for the consulting work, but the work involves drug development, not quantitative imaging.  Does the $5000 from each Entity need to be disclosed if the work is not related to research?

Under GIM 10, Investigators participating in IRR-Funded Research must report SFIs as related to their Institutional Responsibilities.  This is a broader disclosure than was previously required.  GIM 10 defines “Institutional Responsibilities” as  “any professional activity carried out by an Investigator or Innovator for which the Investigator or Innovator is compensated by the University, including:  (i) sponsored activities (such as Research, training, and similar activities sponsored by external sources including federal, state and local governments and private businesses, corporations, foundations and organizations), (ii) non-sponsored activities (such as teaching, departmental or University supported Research, clinical work, and department and University administrative duties), and (iii) University-related public service.”

I am a member of the UW School of Medicine Faculty; however, all of my grants are managed at Seattle Children’s Research Institute (SCRI). My FCOI plan is presently managed by Children’s. Would changes in the UW’s GIM 10 impact my current arrangement?

Investigators are subject to the FCOI policy of the institution that manages the research funding.  Therefore, if SCRI manages the research funding, Investigators should disclose their SFIs in accordance with the SCRI’s FCOI policy.  Investigators conducting research at the UW would disclose SFI in accordance with GIM 10.

What is the process for disclosure and review of Significant Financial Interests (SFI)?

The Investigator discloses SFI through FIDS and in accordance with GIM 10.  The Office of Research reviews the disclosed SFI and determines if an FCOI is present.  If a determination of FCOI is made, then a management plan will be produced and distributed to the Investigator, the Investigator’s Department and any other required parties.

The Financial Interest Disclosure System (FIDS) was released on August 16th, 2012 and replaced the paper-based system.

Add or Edit SFI

As part of making a disclosure, you can make changes to your SFI. The disclosure can be for a specific eGC1, for unsponsored activities, or just to disclose your SFI updates.

When you add new SFI to your profile, the system will automatically include it in any disclosure whose primary eGC1 is connected with a sponsor that requires UW review of SFI and whose status is not Review Complete. If the disclosure’s status was No Review Required, the system will reset it to Waiting for JIT.

When you edit an SFI entry, the system will reflect those changes in any disclosure that includes the changed SFI and whose status is not Review Complete or No Review Required.

To simply create new SFI or to edit your current SFI, select the Create New Disclosure button located in the Action Items section of the Profile page.

When the Disclosure Type page displays, select I need to add new SFI or change existing SFI and click Next.

disclosure type add or edit S F I

If you have existing SFI, you will see it listed.  Click the name of an Entity to edit it. Use the Add new SFI link to start a new entry.

existing S F I list with add new link

If you do not have existing SFI, just the Add new SFI link will display.  Select it to open the SFI entry page.

Review Delete SFI for information on how to do that.

Overview and Navigation

The Financial Interest Disclosure System (FIDS) is an online system that investigators use to disclose Significant Financial Interests (SFI) related to their research projects.

Access FIDS at http://www.washington.edu/research/tools/fids/

You will need to use FIDS to:

  • Disclose your SFI for each eGC1 for which you are an investigator.
  • Disclose changes you make to your SFI, including updating information, adding new SFI,  or deleting SFI.
  • Disclose your SFI for a CoMotion technology transfer or Human Subjects Division (HSD).

For more information on:

Parts of the Page

To help you navigate through FIDS, the following image shows the ten basic parts of the pages.

example page with the parts numbered

  1. Welcome with your name displays in the upper left of the window.
  2. Sign out link, which will log you out of FIDS, is to the right of your name.
  3. Help link which will open a new window and display the FIDS User Guide and other support pages. It’s to the right of the sign out link.
  4. Breadcrumb trail which you can click to return to your Profile page. Displays on the left, below the green FIDS banner.
  5. Page title which indicates the purpose of the page. Displays below the breadcrumb trail.
  6. Action Bar which will contain icons appropriate to the page. The Delete (trashcan) and Save icons appear in this image and appear on the right side of the bar, just below the page title.
  7. Section heading with a help icon to provide contextual help for this part of the page.
  8. Main section of the page, indicated by the pale colored background, where you might view information, enter or edit data, or click a link to add information in a new window.
  9. Page footer which contains buttons and/or links to complete this page and move to the next, or cancel out of this page and return to a prior state or page. Displays below the main section.
  10. System footer which contains links to Learning and Contact Us information.

Tip: Do not use your browser’s back button to navigate. Instead use the links and breadcrumb trail within FIDS.