Before You May Register - Tuition Exemption ProgramContents
Tuition exemption options for UW employeesThe University of Washington offers the Tuition Exemption Program (UW Administrative Policy Statement 22.1) to all eligible faculty, professional, and classified staff employees on a space-available basis, subject to certain conditions. Two tuition exemption options exist for UW employees as defined in Chapter 28B.15.558 of the Revised Code of Washington (RCW):
How do I apply for admission at the University of Washington?Eligible UW employees and state of Washington employees must apply for admission and be accepted into a University Program or apply as nonmatriculated students. Applications for new students wanting to enter a degree seeking program are filed with the Office of Undergraduate Admissions, 320 Schmitz Hall, or the Office of Graduate Admissions, 301 Loew Hall. Former UW undergraduate students returning in the same classification or any former students returning as nonmatriculated students may apply through the Registration Office by completing a Returning Student Application. Eligible UW employees who have never attended the UW can apply for admission as non degree seeking student by completing a Nonmatriculated Admission Application for the Tuition Exemption Program. All application deadlines must be met and application fees paid. How do I request tuition exemption status at the University of Washington?You must submit a completed Faculty Staff Tuition Exemption Request (Form UoW 1374) or Application for Tuition Exemption Program (Form UoW 1250 for non-UW employees) to the Registration Office, 225 Schmitz Hall, Box 355850, Seattle, Washington 98195-8580, at least ten days before the quarter begins. Your request must be submitted by the quarterly deadline listed in the Academic Calendar. A separate tuition exemption form must be submitted each quarter. Tuition Exemption Forms are available from:
How do I register at the University of Washington?After the Registration Office has received the tuition exemption request, you can register using the Registration option of the Personal Services on MyUW on or after the appropriate registration eligibility dates. See the Academic Calendar for specific registration dates. Course enrollment is not permitted prior to the appropriate space-available eligibility date for all courses when using a tuition exemption. However, students may attend classes with instructor permission prior to their registering during the first week of the quarter. Students registering before the assigned tuition exemption registration date will not be permitted to convert to the tuition exemption program and will be required to pay regular tuition for all registered credits. All fee-based programs, including Evening Degree, are not eligible for tuition exemption benefits. Fees
Frequently-asked questionsWho is eligible to participate in the Tuition Exemption Program?University of Washington employees and state of Washington employees are all eligible. Who qualifies for the "state of Washington employee" status?"State of Washington employees" means persons employed half-time or more in one or more of the following employee classifications:
Are K-12 Washington State public school teachers eligible for the Tuition Exempting Program?Public school teachers do not meet the definition of a state of Washington employee as defined in Chapter 28B.15.558 of the Revised Code of Washington and therefore are not eligible. Do I need to apply each quarter I attend?You need only apply once to the University as long as you maintain continuous enrollment in the same status (summer quarter excepted). However, a separate Tuition Exemption Form must be submitted each quarter to be eligible for the tuition exemption. What if I need to take a quarter off?Subject to college, school and departmental enrollment policies, an undergraduate student who has completed a quarter at the University of Washington may take the following quarter off and remain eligible to register for the subsequent quarter without submitting applications as a returning student. Students who have completed a quarter at the University but do not maintain continuous enrollment must submit a Returning Student Reenrollment Application by the published deadline. Do I get all the same student services under the tuition exemption program?Tuition-exempt students who register for 6 credits or less do not pay the student services fees and therefore are not entitled to services funded by those fees, such as those available from the Hall Health Primary Care Center and the Intramural Activities Building, nor are they eligible to purchase tickets to athletic or performing arts events at student rates. Tuition-exempt students who do register in excess of 6 credits may use these services as long as they have a student ID card with a current validation sticker. An ID card can be purchased at the ID Card Center, 014 Odegaard. The validation sticker must be obtained quarterly at the ID Card Center, 014 Odegaard. May I use the Libraries?For participating UW employees, your Husky Card (faculty/staff identification card) may be used for library services. Participating Washington State employees may obtain ID cards for library services from the Student ID Center, 014 Odegaard. Am I eligible for a UPASS?Washington State employees who are tuition-exempt students may purchase a UPASS sticker at the student rate from the ID Card Center, 014 Odegaard. Additional information is available on the UPASS program and other commuting options. Tax liability for non-job-related graduate course tuition exemptionAccording to the University of Washington's policy for Internal Revenue Code section 127 tax plan, an employee taking graduate level, non-job-related classes is entitled to a tuition exemption up to $5,250 in a year without tax withholding. Amounts in excess of this limit are subject to a 25% federal income tax, plus 7.6% for Social Security and Medicare tax. Student Fiscal Services monitors the tuition exemption total for each employee student and calculates the tax amount for those who owe tax. For detailed information regarding the tuition exemption tax issues, please go to the student tax website. |
