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Tuition Exemption Program
Contents:
Tuition Exemption Options for UW Employees
The University of Washington offers the Tuition Exemption Program (UW
Administrative Policy Statement 22.1) to all
eligible faculty, professional, and classified staff employees on a
space-available basis, subject to certain conditions.
Two Tuition Exemption options exist for UW employees as defined in
Chapter 28B.15.558 of the Revised Code of Washington (RCW):
- Eligible participants using the tuition waiver at the UW should read
the University
of Washington Administrative Policy Statement 22.1
- UW employees may attend any participating State of Washington
community college or four-year institution. Call the Admissions or Registrar's office of
your chosen institution for admission and registration policies. Colleges
and universities may choose not to participate in this program.
- Under the University of Washington's Internal Revenue Code, University
of Washington employees who are taking non-job-related graduate courses
are subject to taxation if the amount of the tuition exemption exceeds
$5,250 in a year. Please read Employee's
Tuition Exemption Tax Withholding.
State of Washington Institutions Admissions or Registrar's
Offices
| Bellevue Community College |
(425) 564-2222 |
| Central Washington University |
(509) 963-3001 |
| Edmonds Community College |
(425) 640-1456 |
| The Evergreen State College |
(360) 866-6000 ext. 6180 |
| Everett Community College |
(425) 388-9219 |
| Green River Community College |
(253) 833-9111 |
| Highline Community College |
(425) 878-3710 ext. 2501 |
| North Seattle Community College |
(206) 527-3664 |
| Seattle Central Community College |
(206) 587-5417 |
| Shoreline Community College |
(206) 546-4581 |
| South Seattle Community College |
(206) 764-7938 |
| Washington State University |
(509) 335-5346 |
| Western Washington University |
(360) 650-3440 |
How Do I apply for admission at the University of Washington?
Eligible UW employees and state of Washington employees must apply for
admission and be accepted into a University Program or apply as
nonmatriculated students.
Applications for new students wanting to enter a degree seeking program
are filed with
the Office of Undergraduate Admissions, 320 Schmitz Hall, or the Office of
Graduate Admissions, 301 Loew Hall.
Former UW students returning in the same classification or as
nonmatriculated students may apply through the Registration Office by
completing a Returning Student Application. This form is located at: depts.washington.edu/registra/froms/UoW1721.pdf.
Eligible UW employees who have never attended the UW can apply for
admission as non degree seeking student by completing a Nonmatriculated
Admission Application for the Tuition Exemption Program. This form is
located at: depts.washington.edu/registra/forms/nonmatricadm.pdf.
All application deadlines must be met and
application fees paid.
How Do I Request Tuition Exemption Status at the University of
Washington?
You must submit a completed Faculty Staff Tuition Exemption Request
(Form UoW 1374) or Application for Tuition Exemption Program (Form UoW
1250 for non-UW employees) to the Registration Office, 225 Schmitz Hall,
Box 355850, Seattle, Washington 98195-8580, at least ten days before the
quarter begins. Your request must be submitted by the quarterly deadline
listed in the Academic
Calendar.
A separate tuition exemption form must be
submitted each quarter. Tuition Exemption Forms are available from:
How Do I Register at the University of Washington?
After the Registration Office has received the tuition exemption request,
you can register using the Registration option of the Personal Services on MyUW on or
after the appropriate registration eligibility dates. See the Academic Calendar for specific
registration dates. Course enrollment is not permitted prior to the
appropriate space-available eligibility date for all courses when using a
tuition exemption. However, students may attend classes with instructor
permission prior to their registering during the first week of the
quarter. Students registering before the assigned tuition exemption
registration date will not be permitted to convert to the tuition
exemption program and will be required to pay regular tuition for all
registered credits. All
fee-based
programs, including Evening Degree, are
not eligible for tuition exemption benefits.
Fees
- An application form must be accompanied by an application fee of
$50. Send a check or money order (U.S. dollars only) payable to the
University of Washington.
Do not send cash. The application fee is nonrefundable.
- A $30 non-refundable registration fee and any additional tuition for
credits over
6 will be billed to the employee's student account.
- A $25 late registration fee will be assessed if the student initially
registers for the quarter on or after the eighth calendar day of that
quarter. A $75 late registration fee will be assessed if the
student initially registers for the quarter on or after the 15th calendar
day
of that quarter.
- A $20 fee will be charged for all registration changes made on a
single day beginning the eighth calendar day of the quarter.
- Tuition Exempt students must pay the quarterly Technology Fee.
Frequently Asked Questions
Who is eligible to participate in the Tuition Exemption
Program?
University of Washington employees and state of Washington employees are
all eligible.
Who qualifies for the "state of Washington employee" status?
"State of Washington employees" means persons employed
half-time or more in one or more of the following employee
classifications:
-
Permanent employees in classified service under chapter 41.06
RCW;
-
Permanent classified employees and exempt paraprofessional
employees of technical colleges; and,
-
Faculty, counselors, librarians, and exempt professional and
administrative employees at institutions of higher education as defined in
RCW 28B.10.016.
Are K-12 Washington State public school teachers eligible for the
Tuition Exempting Program?
Public school teachers do not meet the definition of a state of Washington
employee as defined in Chapter
28B.15.558 of the Revised Code of
Washington and therefore are not eligible.
Do I need to apply each quarter I attend?
You need only apply once to the University as
long as you maintain continuous enrollment in the same status (summer
quarter excepted). However, a separate Tuition Exemption Form must be
submitted each quarter to be eligible for the tuition exemption.
What if I need to take a quarter off?
Subject to college, school and departmental
enrollment policies, an undergraduate student who has completed a quarter
at the University of Washington may take the following quarter off and
remain eligible to register for the subsequent quarter without submitting
applications as a returning student. Students who have completed a
quarter at the University but do not maintain continuous enrollment must
submit a Returning Student Reenrollment Application by the published
deadline.
Do I get all the same student services under the tuition exemption
program?
Tuition-exempt students who register for 6 credits or less do not pay the
student services fees and therefore are not entitled to services funded by
those fees, such as those available from the Hall Health Primary Care
Center and the Intramural Activities Building, nor are they eligible to
purchase tickets to athletic or performing arts events at student rates.
Tuition-exempt students who do register in excess of 6 credits may use
these services as long as they have a student ID card with a current
validation sticker. An ID card can be purchased at the ID Card Center,
014 Odegaard. The validation sticker must be obtained quarterly at the
ID Card Center, 225 Schmitz Hall.
May I use the Libraries?
For participating UW employees, your
Husky Card (faculty/staff identification card) may be used for library
services. Participating Washington State employees may obtain ID cards
for library services from the Student ID Center, 225 Schmitz Hall.
Am I eligible for a UPASS?
Washington State employees who are
tuition-exempt students may purchase
a UPASS sticker at the student rate from the ID Card Center, 014 Odegaard.
Additional information is available on the UPASS program and other commuting options.
Tax Liability for Non-Job-Related Graduate Course Tuition
Exemption
According to the University of Washington's policy for Internal Revenue
Code section 127 tax plan, an employee taking graduate level,
non-job-related classes is entitled to a tuition exemption up to $5,250 in
a year without tax withholding. Amounts in excess of this limit are
subject to a 25% federal income tax, plus 7.6% for Social Security and
Medicare tax.
Student Fiscal Services monitors the tuition exemption total for each
employee student and calculates the tax amount for those who owe tax. For
detailed information regarding the tuition exemption tax issues, please
go to the student tax
website.
Tuition Exemption Resources & Helpful Telephone Numbers
University of Washington
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