May 2016 SAGE Subawards Release 1

The new Subawards section in SAGE marks a change in both business process and system usage.

Former State:

  • All subaward intake actions managed through Ariba

New State:

  • Subaward intake initiates through SAGE, provides OSP the ability to issue agreements at an earlier stage
  • Procurement setup & invoicing for subawards continues to initiate through Ariba

An Outgoing Subaward Workflow Diagram is available for your reference.

New in SAGE: Subawards

For this initial release, the following new capabilities and features are available to campus users through SAGE:

  • A new SUBAWARDS tab

new subawards tab in sage

  • Create a new subaward request and submit to OSP
  • Create a new modification request and submit to OSP
  • Search/View subaward requests and current status from My Subawards tasklist
  • View a detailed summary of all subaward modification history
  • Help documentation available through the “?” icons

Important ASTRA Permissions

Users must have the “SAGE Subaward Preparer” role to create new subaward and modification requests. ASTRA: Who Can Authorize me?

Outgoing Subaward Resources

Upcoming Releases

Over the next few months additional releases will provide other functionality, such as:

  • returns and resubmit capability
  • visibility to OSP comments and hold details

Based on your feedback, enhancements will be prioritized following this initial release.