The Faculty Grants Management (FGM) Program is sponsored by the Office of the Provost and the Office of Financial Management, and is coordinated by Professional & Organizational Development.
It is a University requirement for all Principal Investigators (PIs) with active, externally funded grants and contracts to participate in the Faculty Grants Management Program. Lack of program compliance will result in the loss of the Principal Investigator's expenditure authority on grants, and the inability to submit additional grant proposals.
All PIs must attend an in-person General Workshop initially, within four months of receiving written notification of the award. Once every four years, PIs must attend another General Workshop. This ensures that PIs remain current on grants administration processes and changes.
New faculty members pursuing a career in research are encouraged to attend a FGM General Workshop prior to submitting a grant or contract proposal.
Any PI or faculty member may attend one or more General Workshops, or complete the Online Modules. New PIs, however, only satisfy the initial FGM Program requirement by attending the "in-person" General Workshop.
PIs whose funds are received by and disbursed through the Office of Sponsored Programs and Grant and Contract Accounting are to meet the requirements of the UW Faculty Grants Management Program, including PIs located at Fred Hutchinson Cancer Research Center, Children's Hospital and Medical Center, Veterans' Hospital, and any other affiliated research center.
Professional staff with signatory authority on externally funded grants and contracts are welcome to attend.
Staff who have a key fiscal role in administering the grant may attend with the PI on a space-available basis.
The Faculty Grants Management (FGM) Program consists of the in-person General Workshop (for New and Returning PIs), as well as the Online General Workshop (for Returning PIs who have already attended an in-person General Workshop).
The General Workshop covers the most recent information on the grants management process, from preparation of a grant proposal to fiscal report preparation through final audit. The General Workshop is continually updated as new compliance and audit issues arise. Presenters review the principal investigator's role and responsibility for administering sponsored agreements, explain established policies and procedures, and provide an overview of the central support services available to the principal investigator.
Instructors: Subject-matter experts from the Office of Sponsored Programs, Management Accounting & Analysis and Internal Audit.
The Online Workshop is available to Returning PIs (those who have attended an in-person workshop in the past) to satisfy the FGM requirement. New PIs may use these modules as a resource, but not to fulfill the FGM requirement.
The Online Modules cover the grants management process, from preparation of a grant proposal to fiscal report preparation through final audit. The Modules are updated as new compliance and audit issues arise.
This option is available at all times.
In 1994, the University President, Provost, and Executive Vice President approved the Faculty Grants Management Program to assist Principal Investigators and researchers with the fiscal aspects of grants management. Successful grants management requires a common understanding of processes and systems, prompt distribution of information, and effective communication between academic units and central administrative offices.
Participation with the Faculty Grants Management Program has resulted in a sharp decline in the number of negative audit findings in recent years. Additionally, there have been improvements in efficiency and productivity, and a large reduction in requests to remove un-allocable and unallowable charges during the term of the grant.
The University of Washington has received national recognition for the Faculty Grants Management Program. The UW was honored with a 1996 Resource Enhancement Award from the National Association of College and University Business Officers (NACUBO) for program development and demonstrated improvements in efficiency, productivity, and reduction of audit deficiencies. The NACUBO Award brings national attention to the program, which has become a model for other institutions.
Questions? Send an email to email@example.com or call Professional & Organizational Development at 206-543-1957.