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Faculty Grants Management

The Faculty Grants Management (FGM) Program is sponsored by the Office of the Provost and the Office of Financial Management, and is coordinated by Professional & Organizational Development.

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FGM Attendance Guidelines

FGM Workshop Descriptions

The Faculty Grants Management (FGM) Program consists of the in-person General Workshop (for New and Returning PIs), as well as the Online General Workshop (for Returning PIs who have already attended an in-person General Workshop).

General Workshop

The Faculty General Workshop covers the most recent information on the grants management process, from preparation of a grant proposal to fiscal report preparation through final audit. The General Workshop is continually updated as new compliance and audit issues arise. Presenters review the principal investigator's role and responsibility for administering sponsored agreements, explain established policies and procedures, and provide an overview of the central support services available to the principal investigator.

Topics include:

Instructors: Lynne Chronister, Assistant Vice Provost for Research and subject matter experts in Research Accounting & Analysis and Internal Audit.

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Online General Workshop Modules

The Online Workshop is available to Returning PIs (those who have attended an in-person workshop in the past) to satisfy the FGM requirement. New PIs may use these modules as a resource, but not to fulfill the FGM requirement.

The Online Modules cover the grants management process, from preparation of a grant proposal to fiscal report preparation through final audit. The Modules are updated as new compliance and audit issues arise.

Topics include:

This option is available at all times.

Begin the Online Training Modules

Content Experts: Sue Camber, Assistant Vice President, Research Accounting and Analysis; Maureen Rhea, Director, Internal Audit; Lynne Chronister, Director, Office of Sponsored Programs.

Electronic Materials for the FGM General Workshop

In response to requests to have the Faculty Grants Management (FGM) workshop materials in online and printable format, they are now available as PDFs.

You may download and print the entire set, print only the sections that you use regularly, or simply access the information online whenever you need it.

http://www.washington.edu/admin/hr/pod/fgmmats.html

Program History

In 1994, the University President, Provost, and Executive Vice President approved the Faculty Grants Management Program to assist Principal Investigators and researchers with the fiscal aspects of grants management. Successful grants management requires a common understanding of processes and systems, prompt distribution of information, and effective communication between academic units and central administrative offices.

Participation with the Faculty Grants Management Program has resulted in a sharp decline in the number of negative audit findings in recent years. Additionally, there have been improvements in efficiency and productivity, and a large reduction in requests to remove un-allocable and unallowable charges during the term of the grant.

The University of Washington has received national recognition for the Faculty Grants Management Program. The UW was honored with a 1996 Resource Enhancement Award from the National Association of College and University Business Officers (NACUBO) for program development and demonstrated improvements in efficiency, productivity, and reduction of audit deficiencies. The NACUBO Award brings national attention to the program, which has become a model for other institutions.

Suggestions for New Workshops

If you have any suggestions that would help us develop new workshops, please contact us at fgm@u.washington.edu.

Additional Resources

Questions? Send an email to fgm@u.washington.edu or call Professional & Organizational Development at 206-543-1957.