This procedure outlines how the UMAC Web Strategy Team works with domain names for University of Washington units. It clarifies that the team does not host or manage domains for campus units, except in limited cases where a temporary domain is needed for an active project. Departments are responsible for managing their own domains and should work with UW‑IT for services such as redirection or masking. The guidelines also describe how legacy domains previously managed by UMAC will continue to be supported, and how domain setup and ownership transfer are handled during collaborative projects.
These guidelines apply to any organization within the University of Washington.
Procedure steps
The UMAC Web Strategy team cannot host or maintain domains for units on campus. The only exception is when we are involved in a project and temporarily set up and maintain domain names to complete the project. In those cases, domain names need to be handed back to the unit upon completion of the project.
For sites we host
The UMAC Web Strategy team cannot manage domain names for departments or units wishing to either redirect a domain name or mask a domain name to a site we host. If such services are required, we strongly suggest the department or unit works with UWIT for domain redirection and masking services.
Legacy management
In the past the UMAC Web Strategy team managed domains for departments whose websites we host. If we currently manage a domain name for you, we will continue to do so.
For projects we lead
If the UMAC Web Strategy team is actively working on a project with a department or unit, and setting up a separate domain is a part of that project, we will be happy to work with UWIT to get a domain name and contact group set up. If we set up a domain name, we will either create a new contact group or use an existing group belonging to that unit. We will remain administrative and technical contacts for the domain until the project is over and then transfer ownership rights of name and group to the department.
- Procedure ID: WS-PROC-1005
- Version: 2.0
- Effective Date: 2026-02-01