Volunteer Position Needed: Spring Luncheon Coordinator
UWFA’s spring luncheon will be held Wednesday, May 19, 2027, 11:30-3:00 at the Seattle Yacht Club. We are looking for a volunteer to coordinate this event. There will be plenty of support from past coordinators. Contact Linda Prot to volunteer or if you have questions.
Responsibilities
- Talk with last year’s coordinator, Linda Prot, for a quick orientation.
- Meet with the Seattle Yacht Club to set up menu options, usually two main dishes (one vegetarian), and two desserts.
- Update the email invitation from last year’s copy. The Program Chair will send out the invitation via email.
- Make a spreadsheet to keep track of attendees, their menu choices, and how they paid (Zelle or check). Most attendees still pay by check and return a printed invitation. Coordinate with the UWFA Treasurer for Zelle payments.
- A week prior to the event, let the Yacht Club know how many attendees we will have and their menu choices.
- Print the UWFA volunteer questionnaire on pink paper for each attendee. Update the questionnaire in coordination with the Program and Hospitality chairs, if needed.
- On the day of the event, arrive early to be sure everything is set up, put pens and questionnaires on each table, check off attendees as they arrive and give them a name tag and a paper slip with their menu choice. Hospitality Chair usually helps at the table and provides name tags. The Yacht Club provides the paper menu choice slips.
- During the event, pick up questionnaires; a questionnaire is drawn for each table to select a winner of the tables’ flower arrangements.
- After the event, pick up pens.
If you can help us with this event, please contact Linda Prot.