UW Rome Center

UWRC Program Policies

Program Dates

  • In order to facilitate the UWRC Check-in and Orientation, programs must start on a weekday (Monday – Friday) and cannot start on an Italian holiday or an American holiday observed by the UW.
  • Program Directors must arrive at least one day before and stay one day after program start and end dates, and be present on the days students arrive and depart.
  • Programs must end on a weekday that is not an Italian holiday. UWRC Check-out will occur on the last day of the program, and students may stay one additional night in their apartments.
  • At least one faculty member must remain on site throughout the duration of the program.

Program Director Housing

  • Program Director housing costs covered by the program are based on single/double occupancy ($114-$155/night at the UWRC; €90/night off campus); additional guests or other special housing needs may result in additional charges billable to the faculty member personally. In addition, stay beyond seven days in total before and/or after the program will be billed to the faculty member.
  • Faculty who wish to stay at the UWRC may request an apartment through the UWRC Apartment Request Form. Requests for UWRC housing are due at the same time as the UW Study Abroad program proposal deadline: August 31st for Summer, Autumn, Winter and Spring term programs and October 31st for Early Fall programs (October 15th for Tacoma Early Fall programs). One request per program should be submitted, regardless of the number of faculty and/or apartments requested. Requests will be reviewed by UWRC staff and prioritized in consultation with the UWRC Advisory Council based on the criteria below. Apartment assignments will be determined by October 15th for Summer, Autumn, Winter and Spring term programs and December 15th for Early Fall programs.
  • Under Italian law, all apartment occupants regardless of duration of stay must be declared to the local police. If you will have overnight guests at the UWRC, the UWRC must be notified in advance.
  • Faculty and student housing is arranged by UWRC staff through approved local providers only. This is to ensure landlords’ compliance with Italian legal requirements. Program Directors should not arrange their own housing.
  • Apartments are for residential use only. Occupants shall not paint or make other changes to the apartments, nor shall they use mounting material such as adhesive tape, which may damage the walls. All furniture must be put back into its original location if rearranged. All repairs required to fix damages to the apartment or replace items found missing when the apartment is vacated will be billed to the program.

UWRC Classroom/Studio Rental

  • The rental rate for a UWRC classroom/studio is €160/day. UWRC programs must budget for a minimum of three days of classroom use per week during the entire duration of the program. Actual use may be less than three days per week. Studio-based programs must budget for and rent studio space seven days a week for the entire duration of the program.

Additional Charges

  • Charges for photocopying, printing, faxes, incidentals or damage to UWRC property will be assessed and billed at the conclusion of the program.

Compliance with Rules and Standards of Conduct

While at UWRC or using UWRC Facilities or equipment, program participants shall conform in all respects with all UWRC staff directives, and with all UWRC rules and standards of conduct as they may be amended from time to time, including but not limited to the following:

  • In no event shall the Program Director engage in, or permit its program participants to engage in, any commercial activities on the UWRC premises or in any activities which are illegal (under either U.S. or Italian law) or which may endanger the health, safety, or welfare of any person;
  • There shall be no smoking or use of tobacco products on UWRC premises;
  • There shall be no excessive noise;
  • Harassment of or discrimination against any person on the basis of race, sex, gender, gender identity, sexual orientation, ethnicity, religion, national origin, citizenship or veteran status is strictly prohibited.
  • No toxic, explosive, hazardous or flammable materials shall be brought to or used on the UWRC premises;
  • All program (and program participant) property shall be removed from the UWRC premises at the end of the program (such property will otherwise be disposed of by the UWRC with all disposal costs charged to the program);
  • There shall be no use or possession of any drugs (including marijuana) that are illegal under either U.S. or Italian law, and no use of alcohol other than in connection with UWRC approved events;
  • No program participant shall be permitted to bring a guest into the UWRC premises without express approval of UWRC staff;
  • No program participant shall be allowed to occupy or remain in any portion of the UWRC premises beyond the dates of the program unless prior arrangements have been made with UWRC staff.

The Program Director shall be responsible for assuring that all program participants also comply with UW standards of conduct and for managing (and if necessary dismissing from the program) any program participant whose behavior disrupts the program or the UWRC. The UWRC shall have the right to prohibit any program participant(s) from entering or remaining in UWRC premises in the event of disruptive behavior or misconduct, as determined by the UWRC in its sole discretion. In such case, UWRC will report this decision to Program faculty in a timely manner.