The following updates were released on September 26th, 2013:
SPAERC Updates
SAGE and FIDS Updates SPAERC Users may want to know about
To delete an item in SPAERC, you must have the OSP System Admin ASTRA role.
For Funding Actions, you can delete one
If the FA has a non-Subcontract child item, the “Mid-Hierarchy Delete” dialog will display.
Exceptions: You cannot delete an FA while it has a Subcontract child.
If an application has a related advance request, you will see an information box on its child Funding Action that states, “This funding action has a parent eGC1 with advances in which cost share and non-fiscal compliance responses may have been updated.”
The following image shows an example of this.
The information box will include a link to the related advance, as well as the status and date. If additional advances were processed in the last ~18 months of the award cycle, they will also be listed in the information box. To determine which advance is related to the funding action, hover over the Cycle Details tab, or click View Cycle Details.
NOTE: Any advances that exceed the maximum duration of 18 months will not appear in the funding action information box. The advance will, however, continue to display in the Cycle Details.
Click the ADV# link within the funding action information box. The SAGE Advance Budget request will open in a new tab. You will have view-only access. By default, the Request Summary page will be open. Scroll down to the Cost Share and Non-Fiscal Compliance sections to view the latest information, as shown in the following image.
To delete an item in SPAERC, you must have the OSP System Admin ASTRA role.
For Funding Actions, you can delete one
If the FA has a non-Subcontract child item, the “Mid-Hierarchy Delete” dialog will display.
Exceptions: You cannot delete an FA while it has a Subcontract child.
Submission deadline warning notification no longer sent for RRF eGC1s
Principal Investigators and Preparers of eGC1s to the Royalty Research Fund (RRF) will no longer receive the automated email sent from SAGE 3-6 days prior to the Sponsor Deadline when the proposal is marked as not ready for submission. This notification was not applicable to RRF proposals and caused confusion.
Add links to connected eGC1s and Budgets on SAGE task lists
When an eGC1 is connected to a SAGE Budget, links between the two will now display on the My eGC1s and My Budgets task lists, making it quicker and easier to navigate between the two.
Prefix and/or Suffix fields added for personnel in SAGE Budget
Users can now enter a Prefix and/or Suffix for personnel in SAGE Budget. These will display on the Budget worksheet, and when using the Grant Runner Budget Sync feature will flow directly to the NIH RR Detailed Budget form on the connected eGC1. This ensures personnel will display on the sponsor form with their preferred titles/credentials.
Budget Sync performance improvements
The new Grant Runner Budget Sync feature has been optimized to now perform faster, allowing users to complete their proposals more quickly.
Allow Grant Runner eGC1s to route with Grants.gov and NIH errors
The Certify & Route page of the eGC1 has been updated to make routing choices more clear and intuitive.
Additionally, when using a Grant Runner eGC1, as long as the eGC1 is marked “Ready to Submit” = No, users will now be allowed to route their eGC1s for review while there are still outstanding NIH and Grants.gov errors.
A new warning displays on Certify & Route page when there are grants.gov and/or NIH errors:
Add Award Modification Number to Cycle View
The Cycle view in SPAERC has been updated to include a “Mod Nbr” column to reflect Award Modification Numbers on Funding Actions and Modification Numbers on Subaward Actions.
Changes to Defaulting Behavior on Funding Actions
Defaulting logic for the Disposition and Carryover fields on Funding Actions has been revised to improve data accuracy.
OSP Team C assignment updates
The rules that govern who the default OSP reviewer will be for eGC1s that have been routed for review have been updated to facilitate the appropriate eGC1s being assigned to OSP’s new Contracts Team. eGC1s will be assigned to the Team C Administrator under the following conditions:
Add validation in SERA for missing short title
The Short Title on Funding Actions is now required in SERA prior to save in order to resolve an error that occurred when the Short Title was saved blank.