Add a subaward type worksheet to your budget, using the Add Worksheet link in the left navigation menu.
You can then edit the benefit rate for any added personnel.
This final release for the SAGE Subawards Project includes priority items requested by preparers as well as some updates that will allow OSP to manage subrecipient profile data more effectively.
To make it easier for subaward preparers to cover absences and to allow for broader department review and access to subawards, you can now add additional users (beyond the three UW contacts) with either read/write or read-only access.
To improve OSP’s ability to report subaward information to sponsors and auditors, we have added the following attributes to the subrecipient profile in SAGE:
Subrecipient Types have also been revamped to better align with reporting requirements.
Using the Subawards section of SAGE and SPAERC will now be faster and more responsive, allowing you to accomplish what you need to get done with less waiting.
The Start and End Dates on subaward requests are now checked by the system to ensure they make sense within the context of the broader award and subaward. This will help alert you to any easy mistakes made when preparing a request.
SAGE Tasklist
Subaward Overview Page
When OSP returns a subaward request, the system sends an email to the Subaward Preparer.
View a Subaward Request Returned notification example.
This SAGE update introduces to you easier collaboration with the Office of Sponsored Programs (OSP), more subaward status transparency and a refreshed user interface.
If you are a Subaward Preparer, you are able to:
OSP can return subaward requests that are “In OSP” or “OSP Assigned” status and will include an return comment so you can revise and resubmit.
For better transparency, a history of changes and comments now displays on your subaward.
You can track the following types of events and comments from the Subaward Overview and within each Subaward Request:
The Subaward Overview page allows you to either view a comprehensive list of events for all related subaward requests, or filter to see only those for a particular request.
Subawards refreshed design makes it easier for you to find the information that matters most.
Two new sections on the Subaward Overview Page:
You and OSP now share the same interface, which makes it easier for collaboration on subaward development.
The “Latest Request Status” column helps you easily identify the status of requests that are still in process.
Your subaward requests in either “Returned” or “Withdrawn” status also have an arrow icon next to the status to help you identify those requiring action.
The new Subawards section in SAGE marks a change in both business process and system usage.
Former State:
New State:
For this initial release, the following new capabilities and features are available to campus users through SAGE:
Users must have the “SAGE Subaward Preparer” role to create new subaward and modification requests. ASTRA: Who Can Authorize me?
Over the next few months additional releases will provide other functionality, such as:
Based on your feedback, enhancements will be prioritized following this initial release.
A subaward is a formal legal agreement between the UW and another organization. For additional information on policy, review the UW Research Subawards material.
There are two types of subawards:
SAGE Subawards is for outgoing subawards only.
When UW portions work out to another institution, that institution is referred to as the subrecipient.
The Subaward Access and Permissions article describes who can create or edit subawards and subaward actions.
Add a subaward type worksheet to your budget, using the Add Worksheet link in the left navigation menu.
You can then edit the benefit rate for any added personnel.
Add a subaward type worksheet to your budget. Use the F&A section of the worksheet’s settings to enter the appropriate values.
Refer to your sponsor documentation to make sure you are applying F&A according to their specifications.