FAQ

eGC1: Creating, Copying, Editing, Deleting

How can I add a new hire to my eGC1?
When are snapshots added to my budget history?

For current budgets: See the Budget History user guide article.

For legacy budgets: See the History Tab user guide article.

When can I delete an eGC1?

See the Delete an eGC1 user guide article for full details.

  • An eGC1 in Composing status can be deleted by anyone with read/write access to it at any time.
  • An eGC1 in Returned or Withdrawn status that was last completed/routed more than six months ago may be deleted.

To delete the eGC1, click the delete icon (trash can) on the top navigation bar, and then click OK to confirm that you want to delete the eGC1.

Can I create a template for my eGC1s?

Yes. To create a “template” eGC1, start with a newly created eGC1 and fill in just the data values that you commonly use. This might include:

  • The Organization Code Receiving Funding
  • The PI’s Name
  • Administrative Contact
  • Pre-Award Budget Contact

Give the eGC1 a title that indicates it’s a template, and then save it, leaving it in Composing status. When you need to create a new eGC1, open the template eGC1 and make a copy of it.

Can I create a copy of an existing eGC1?

It is possible to Copy an Existing eGC1. However, if it is a Grant Runner application, only the standard part of an eGC1 is copied, not the Grant Runner forms. Details about what will be copied are given on the page which displays when you start the copy process, and in the linked article above.

To copy an eGC1, click the Copy icon in the top right corner of your eGC1 window. After you review the instructional information, click Confirm Copy.

Why can’t I open one of the attachments in the Related Documents section?

Look at the type of file (.PDF, .xlsx, .docx, etc.), then check that your computer has the right software to open that type. For example, you need to have Microsoft Outlook to see .msg files. You may need to install software or you could contact osphelp@uw.edu to request the file in a different format.

How do I attach, update and delete eGC1 documents?
When is job information from Workday available to SAGE?

New or changed Workday job information is available to SAGE within 24-48 hours via the Personnel Chooser.

Note: Newly-hired investigators should also update the Investigator Details section on their FIDS profile.

My sponsor requires cost sharing. What do I do?

The first step is to verify with the Dean’s Office or Provost that they will participate in cost sharing. You can then specify the cost sharing on the eGC1 Cost Sharing page.

What if my sponsor doesn’t appear in the Look Up Sponsor results?

This means the Sponsor has not yet been added to the SAGE database. Follow the instructions on the Sponsor Chooser page to send a request to OSP (osptech@uw.edu) to add the sponsor to the database.

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