Submitting Information and Action Items for Consideration by the Board of Regents
Members of the Board of Regents meet seven times a year to be advised of important matters related to the University of Washington and to take formal action on others. The Board of Regents has four standing committees: Finance and Asset Management, chaired by Regent Leonor Fuller; Academic and Student Affairs, chaired by Regent Linden Rhoads; Governance, chaired by the Board Chair, Regent Leonard Forsman; and the UW Medical Center Committee, chaired by Regent Linden Rhoads. Information on Board Committees can be found in the Board bylaws (view the Bylaws, Article IV, Committees of the Board). Some subjects are retained for consideration by the full Board.
These guidelines are intended to guide UW staff, working within ordinary administrative and academic processes. Only under highly exceptional circumstances will the Board consider including an unsolicited presentation from external constituents or other members of the campus community on one of its agendas. Those wishing to comment on a particular issue are invited to direct their concerns in first instance to the appropriate member of the administration (department chair, director, dean, vice president, Provost, President) or formal representative (ASUW Bothell President, ASUW Seattle President, ASUW Tacoma President, GPSS President, UWAA President, Chair of the Faculty Senate). They are also welcome to sign up to provide public comment at the beginning of any regular Board meeting.
1. Agendas are developed well in advance of a meeting. Please contact the appropriate office at least two months prior to the date of desired consideration to request that an item be included on an agenda. The decision of whether or not to include a proposed item in an agenda will be taken by the Chair of the Board or Committee on the advice of the President, Provost, or other staff, as appropriate. This document summarizes the process by which items come to the Board. For items to be considered by the Academic and Student Affairs Committee, please contact the Office of the Provost. For items to be considered by the Finance and Asset Management Committee, the Governance Committee, or the full Board, please contact the Office of the Board of Regents. For items to be considered by the UW Medical Center Committee, please contact the Office of the CEO, UW Medical Center.
2. Once an item has been included on the Board or a committee agenda, it is the responsibility of the item owner to meet the deadlines for final submission of materials established to the Office of the Board of Regents given below. Items should be fully reviewed within your unit before submission. The Office of the Provost may require an internal submission prior to the dates given below. The Office of the CEO, UW Medical Center, operates on a cadence distinct from the Board’s other committees.
Use the item templates and observe the presentation guidelines linked below:
Preparing Information and Action items
Presenting at Meetings of the Board of Regents
Deadlines for final submission of items to the Board Office:
| Item Due Dates: Items are due by noon on the dates noted below. |
Meeting Dates: |
|---|---|
| Friday, December 27, 2024 | Thursday, January 8, 2025 |
| Friday, February 28, 2025 | Thursday, March 13, 2025 |
| Friday, April 25, 2025 | Thursday, May 8, 2025 |
| Friday, May 30, 2025 | Thursday, June 12, 2025 |
| Friday, June 27, 2025 | Thursday, July 10, 2025 |
| Friday, August 29, 2025 | Thursday, September 11, 2025 |
| Friday, October 31, 2025 | Thursday, November 13, 2025 |
| Friday, December 26, 2025 | Thursday, January 7, 2026 |
| Friday, February 27, 2026 | Thursday, March 12, 2026 |
| Friday, May 1, 2026 | Thursday, May 14, 2026 |
| Friday, May 29, 2026 | Thursday, June 11, 2026 |
| Friday, June 26, 2026 | Thursday, July 9, 2026 |
| Friday, August 28, 2026 | Thursday, September 10, 2026 |
| Friday, October 30, 2026 | Thursday, November 12, 2026 |