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FAQ

Admin and Funding Actions

When can I delete a Funding Action?

To delete an item in SPAERC, you must have the OSP System Admin ASTRA role.

For Funding Actions, you can delete one

  • regardless of status
  • with or without a parent
  • whether or not it is in a Cycle

If the FA has a non-Subcontract child item, the “Mid-Hierarchy Delete” dialog will display.

Exceptions: You cannot delete an FA while it has a Subcontract child.

How do I change a PAC to an FA when that option is not available in the drop-down menu?

A PAC can only have an FA as its parent, and an FA can only have an Application as its parent. If the PAC you want to change has an FA parent, you would have to go through the following steps:

  • Change the PAC to an AA (unidentified admin action)
  • Change the parent to the appropriate Application
  • Change the AA to an FA
How do I route a Funding Action to GCA?

Before you send a Funding Action to GCA, it must be in Approved status. To approve it, open the FA, and then click Approve in the left navigation menu. After it is approved, the Send to GCA link displays in the left navigation menu, if there are no Holds. Click this link to send the FA to GCA. The associated application will be changed from Approved to Awarded status as soon as the FA is sent to GCA.

Once the FA is sent, it displays a pink banner with “In GCA” and is no longer editable by OSP. This means you can view but not change any of the information in the FA.

How do I delete an Admin Action that I created?

Only individuals with the OSP System Administrator ASTRA role can delete Admin Actions, Funding Actions, or Subcontracts. If you have the System Administrator role, you’ll see a Delete option under the Actions + button next to the item. If you do not have this role, you will need to consult with someone who does.