Tag Archives: Search

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To search for subcontracts, click on the Search for Subcontracts link on the main search page. It appears below the right-hand column of the search criteria.

Subcontract search criteria

Search Criteria

Budget Number Enter the complete number, with or without the hyphen.
UW PO Number Enter one or more digits without any prefixes. The results will include any item that contains the digits within its UW PO Number.
First Year SC (PO) Number Enter one or more digits without any prefixes. The results will include any item that contains the digits within its FIrst Year SC (PO) Number.
SC (item) ID Number Enter the complete number.
Parent Funding Action Number Enter the complete number.
Parent eGC1 Number Enter the complete number.
PI Last Name Enter the last name. You must enter at least one letter. The results will include items whose PI’s last name starts with the letters searched.
Subcontractor Name Enter any of the words or string of letters contained in the subcontractor name. You must enter at least one character.
Sponsor Name Enter any of the words or string of letters contained in the sponsor name. You must enter at least one character.
Total Subcontract Awarded to Date Enter a dollar amount.
Subcontract Amount Subject to UW F&A Costs Enter a dollar amount.

Results from a subcontract search

Search Results

The results list displays the following fields:

  • PO Type – ARIBA BPO, ARIBA EI or PAS T
  • UW PO Number – the full number with prefix
  • UW Budget Number
  • Subcontract Amount Subject to UW F&A Costs
  • Total Subcontract Awarded to Date
  • SC ID Number – the subcontract number which you can click to view
  • UW PI Name
  • Subcontractor Name
  • Sponsor
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The Search allows you to enter one or more criteria to find items. More specific searches will return fewer results. Click the Search button, or press the Enter key, to begin the search.

Search Criteria

Search Criteria

For example, enter 6/1/2015 and the results will only display those items received prior to 6/1/2015.

Received After Enter a date and the results will be restricted to any items received on or after that date. For example, enter 6/1/2015 and the results will only display those items received on or since 6/1/2015.
Received Before Enter a date and the results will be restricted to any items received before that date.
Location This defaults to including all locations. If you want to limit your search results to specific locations, uncheck the All Locations check box, then check the desired ones. Checking a team box will include all desks for that team.
Show Form Types This defaults to including all types. If you want to limit your search results to specific types, check just the desired ones.
Show Action/Request Types This defaults to including all action/requests types. If you want to limit your search results to specific types, uncheck the All Action/Requests Types check box, then check the desired ones.
Budget Number Enter the complete number, with or without the hyphen.
Biennium Use the drop-down menu to select the appropriate biennium value.
Item Number Enter the entire item number with or without the prefix (FA, ADV, PAC, etc.). The same number may appear for more than one item type. The prefix plus number is unique within the system.
eGC1 Number Enter the entire eGC1 number with or without the prefix (A).
Dollar Amount Enter the exact dollar amount.
PI Last Name Enter the last name. You must enter at least one letter. The results will include items whose PI’s last name starts with the letters searched.
Org Code Enter a portion or the entire organizational code as listed in the FIN Index. You must enter at least one number. See the Organization Code article for details. (organization-code-receiving-funding)
Research Project Title Enter any of the words or string of letters contained in the Short Title. You must enter at least one character.
Sponsoring Agency Enter any of the words or string of letters contained in the sponsor name. You must enter at least one character.
Budget Number Assigned You can use the drop-down menu to select Yes, No, or Both to filter the results by whether or not a budget number was assigned.

Search Results

Click the Search button, or press the Enter key, to start the search. Your matching results will display beneath the search criteria. The total number of items in the results displays in the upper right corner of the results list. If there are more than 10 items in the results list, page numbers will display below the list.

You can sort the results by any one column by clicking on that column’s title. Clicking once will sort the list in descending order; clicking again will reverse the order.

Results list from a search

The results list displays the following fields:

Item # Prefix plus system-generated number. The same number may appear for more than one item type. The prefix plus number is unique within the system
Budget # If a budget number has been assigned, it will display
Biennium The biennium in which the budget number was assigned to the item
PI Name The PI’s last and first name separated by a comma
Action/Request Type One or more values selected for the item; the values vary by item type
Amount The dollar amount associated with the item
Rec’vd in GCA The date the item was received in GCA
Last Action Taken The last action that was applied to the item
Status The current status of the item
Location The team and desk or other location that the item is assigned to

Searches Crash Due to Time-Out

Issue: In doing a search, if you search for something like just New FAs using the Show Action/Request Type selection, the search results may take so long to be gathered that the system will time out. This causes a 99 error to occur.

Workaround: When searching. make the search as specific as possible to avoid this issue.