Tag Archives: Locations

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Select an answer for the question “Will this project involve any new construction or renovation of existing facilities?”

If you select “Yes” additional fields display. You must complete the “Who provided approval?” field.

The optional fields are:

  • Approval date
  • Where is the space
  • Additional Explanation

The following image shows the question answered Yes and the fields displayed.

space planning section

Use the “Back to Activity Locations Summary” link at the bottom of the page to return to the main Activity Locations page. The section will now a link to “Edit Section” if needed, and a Expand + link. Expand displays the data entered, and switches to Collapse when used.  The following image shows the section expanded with some sample data.

space planning summary

 

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Use this page to provide details related to the location of research activities.

Note that as a reference, the F&A Rate from the eGC1 Budget & Fiscal Compliance page displays in the upper right of the page.

There are three sections on this page:

  • Activity Locations captures information to assist eGC1 preparers & reviewers in determining correct F&A rates and documents resource planning for campus units.
  • Space Planning helps campus reviewers determine if there are special fees, permits, or approvals required for renovations or construction activities.
  • International Involvement assists in identifying projects that may need targeted support for international activities.

The following image shows the Activity Locations summary page before any sections have been started.

activity locations summary page

Select “Start Section” to open a section for data entry.

The following articles cover each section in detail.

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Use this section to identify each location where UW research activities are taking place. You must enter at least one location. As with other eGC1 pages, you can partially complete your entries and save the eGC1. You must complete the required fields before you route your eGC1 for approval.

List performance sites where UW personnel will work on the project. Do not list:

  • Authorized official (OSP)/institutional mailing address
  • Subrecipient locations
  • Other locations where UW personnel will not be working
  • Field work occurring away from the UW for less than 30 consecutive days (unless required by your Dean’s Office)

See GIM 13 Facilities and Administrative (F&A) Rates for additional information on determining Activity Locations.

If some UW activity locations are “to be determined” at proposal time (for example, a Training Grant for which trainees and their projects are “to be named”), please enter all known UW Activity Locations (Harborview Medical Center, UW Health Sciences Building, and so forth).

SAGE integrates with UW’s space tracking system GeoSIMS, allowing you to search for a location by facility name, address or facility code. You can also manually enter locations not found in GeoSIMS by selecting Create a New Location.

The image below shows the section opened to add a location.  Select + Add Location to open the dialog where you can search GeoSIMS location data or add a new location.

activity locations section opened

Add a Location

When you select Add Location a dialog will open. You can either search GeoSIMS for a location or add one manually. By default the search choice will display. The following image shows the dialog.

add an activity location dialog

Search GeoSIMS

Start entering text to see search results. You can search by name, street address, or facility code. If there is no match, use the Enter Manually feature to enter your location, as described below.

Clicking on your selection from the results list will display the name and address of the location. The following image shows the information for Mary Gates Hall.

add location name and address

Select the blue “Next” button in the lower right corner to continue to the next step. This asks the question: How will the location be made available to the program? The choices are:

  • Leased by the UW
  • Owned by the UW
  • In a facility offered at no cost to the UW
  • Field work away from the UW for more than 30 consecutive days
  • Other

The system will prepopulate the value for this location from GeoSIMS. The image below shows the modal with the “Owned by the UW” choice selected.

add location how used

Use the small, blue X in the upper right corner to cancel and return to the section page. Select the blue “Next” button to the next step.

In this step you can optionally enter any additional comments or descriptions about the location.

If your location is leased, there will be an additional question in this step: Will rent be charged to sponsor as a direct cost? If you answer “No” you will need to provide an explanation. This following image shows this step.

add location rent and comments

Select the blue “Save” button in the lower right corner to complete the process.

Manually Enter a New Location

When you select Enter Manually in the initial dialog, it will display the Add Location step, where you can add the Location Name (required) and address information (optional). The address fields are:

  • Street Address
  • City
  • State
  • Zip
  • Country

The following image shows the input fields.

add new location data

Use the small, black X in the upper right corner to cancel and return to the section page. Select the blue “Next” button in the lower right corner to continue to the next step.

You will need to answer the question “How will this location be made available to the program?” The choices are:

  • Leased by the UW
  • Owned by the UW
  • In a facility offered at no cost to the UW
  • Field work away from the UW for more than 30 consecutive days
  • Other

If you select either the “no-cost” option, or “other” option, the Explanation text box appears. You will need to provide additional details. This is shown is the following image.

add location rent and comments

Note: If your department/school/college requires you to list locations for field work of less than 30 days, select “Other” and put a description in the explanation box.

Select Next to continue to the last step. If your location is leased, there will be an additional question in this step: Will rent be charged to sponsor as a direct cost? If you answer “No” you will need to provide an explanation.  You must also provide a short description of the location and any justifications for its use.

add new location rent comments

Added Locations Table

The Activity Locations section will display your added locations in a table below the Create a New Location link. To expand or contract a table entry, click on the “chevron” icon on the far left, or anywhere on the entry fields. An additional row of information will display.

The table includes the following columns:

  • Name – location name from GeoSIMS or a newly added location
  • Source – GeoSIMS if searched for or Manual for a new location
  • Location Type – Owned or Leased
  • Rent Charged to Sponsor – N/A for owned; either Yes or No. If No, the Rent Explanation displays below.
  • Actions – displays two icons: a pencil for editing the entry and a trash can for deleting the entry
  • Address information appears below Name when the entry is expanded
  • Description comments appear below Source when the entry is expanded
  • Rent Explanation appears below Rent Charged to Sponsor when the entry is expanded

When you return to the Activity Locations main page, this same table will appear, along with an Edit Section link.

The image below shows the addition of two locations from GeoSIMS. Padelford Hall is a building on the Seattle campus, so there is no specific address listed. Both entries are expanded to display all of the information.

example of the locations table

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Use this section to identify the countries where research will occur.  Note: this question was formerly on the Details page.

If you answer “Yes” to the question “Is any portion of this project conducted internationally?” the country search box displays. You must select at least one country. The country list is the more comprehensive international standard ISO 3166.

Once you have entered at least three characters in the search box, the system will display a list of matching countries. The match may occur at the beginning of the country name or within the name. Click on the country name to select it. Search for and select as many countries as needed.

Once a country is added to the list, a delete icon (trash can) appears in the Actions column. Selecting it will remove the country from the list.

The following image shows the question answered Yes and two countries selected.

international involvement section

Use the “Back to Activity Locations Summary” link at the bottom of the page to return to the main Activity Locations page. Select the Expand + link to see the data you entered in read-only view. Use the “Edit Section” link to re-open the section for editing. The following image shows the read-only view of the data.

international involvement summary