University of Washington Policy Directory

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*Formerly part of the University Handbook
Administrative Policy Statement
51.1



Enrollment for University On-Site Childcare Centers Located in Seattle

(Approved by the President per delegations of authority Executive Order No. 4, Executive Order No. 9, and Administrative Order No. 10)


1.  Purpose

This policy establishes enrollment eligibility, enrollment priority, and eligibility for continued participation in the University on-site childcare centers located in Seattle. In the event of low enrollment at University childcare centers, enrollment may be opened to others as determined by the University.

2.  Definitions

Critical Hires—A faculty or staff member who plays or will play a key role within a unit.

PEBB—Public Employee Benefit Board

3.  Enrollment Eligibility and Priority at Specific Childcare Centers

  A. University of Washington Children's Center at West Campus:

    #1 Siblings of children who are currently enrolled at this childcare center.

    #2 Children of University employees with PEBB benefits-eligible appointments who work half-time or more.

    #3 Children of all other types of employees who have a University appointment of half-time or more but are not PEBB eligible.

    #4 Children of University students enrolled appropriately for their degree program.

    #5 Children of full-time employees of the contracted childcare vendor.

  B. University of Washington Children's Centers at Radford Court and Laurel Village:

    #1 Siblings of children who are currently enrolled at this childcare center.

    #2 Children of University faculty and/or staff whom the University deems to be "critical hires" (as recommended by the appointing authority — vice president, vice provost, chancellor, dean, medical centers executive directors, or other equivalent official — and approved by the Vice President for Human Resources or designee).

    #3 Children of University students living in family housing who are enrolled appropriately for their degree program.

    #4 Children of University students who are enrolled appropriately for their degree program.

    #5 Children of University employees with PEBB benefits-eligible appointments who work half-time or more.

    #6 Children of all other types of employees who have a University appointment of half-time or more but are not PEBB eligible.

    #7 Children of full-time employees of the contracted childcare vendor.

  C. University of Washignton Children's Center at Harborview Medical Center:

    #1 Siblings of children who are currently enrolled at this childcare center.

    #2 Children of University Harborview Medical Center faculty or staff whom the University deems to be "critical hires," (as recommended by the appointing authority — vice president, vice provost, chancellor, dean, medical centers executive directors, or other equivalent official — and approved by the Vice President for Human Resources or designee).

    #3 Children of University Harborview Medical Center employees with PEBB benefits-eligible appointments who work half-time or more.

    #4 Children of University employees with PEBB benefits-eligible appointments who work half-time or more.

    #5 Children of all other types of employees who have a University appointment of half-time or more, but are not PEBB eligible.

    #6 Children of University students who are enrolled appropriately for their degree program.

    #7 Children of full-time employees of the contracted childcare vendor.
  D. University Children's Center at Portage Bay:

    #1 Siblings of children who are currently enrolled at this childcare center.

    #2 Children of University faculty and/or staff whom the University deems to be "critical hires" (as recommended by the appointing authority — vice president, vice provost, chancellor, dean, medical centers executive directors, or other equivalent official — and approved by the Vice President for Human Resources or designee).

    #3 Children of University employees with PEBB benefits-eligible appointments who work half-time or more, and children of University students enrolled appropriately for their degree program.

    #4 Children of all other types of employees who have a University appointment of half-time or more but are not PEBB eligible.

4.  Eligibility for Continued Participation

Change in employment or student status may remove eligibility to participate in University on-site childcare centers and requires that an enrolled child be withdrawn as follows:

  A. Separation and Termination

Employees who voluntarily leave University employment or whose employment is terminated by the University may keep their child enrolled in a University of Washington Children's Center until the end of the month in which they separate from University employment.

  B. Layoff

Employees who are laid off from University employment may continue their child's enrollment at a University of Washington Children’s Center for up to three months from the date of layoff.

  C. Leave

Employees on approved leave who remove their child from the center during the leave period may retain their space in a children's center by continuing to pay the monthly tuition. At the discretion of the center's director, another child may be temporarily enrolled in that space, which will relieve the employee on leave from the responsibility for paying tuition so long as the space is filled.

  D. Graduation

Students who graduate from the University in Autumn or Winter Quarter may continue their child's enrollment at a children's center until the end of June of that academic year. Students graduating in Spring or Summer Quarter may have their child enrolled until the end of August of the same year.

  E. Academic Withdrawal

Students who withdraw from the University may continue their child's enrollment at a children's center for the remainder of the academic quarter in which they withdraw. Students who re-enroll at the University for the following quarter will be able to continue their child's enrollment by providing 30 days’ notice to the childcare center director.

5.  Responsible Office and Additional Information

For additional information about University childcare programs, see the childcare web page.

6.  History

February 20, 2009; July 17, 2009; RC, April 5, 2011; February 15, 2019.