University of Washington Policy Directory

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*Formerly part of the University Handbook
Administrative Policy Statement
51.1



On-Site Childcare Center Enrollment Policy

(Approved by the Provost and Executive Vice President by authority of Executive Order No. 4; the Vice President for Human Resources by authority of Executive Order 9; and the Vice President and Vice Provost for Student Life by authority of Executive Order No. 10)


1.  Purpose

This policy establishes enrollment eligibility, enrollment priority, and eligibility for continued participation in the University of Washington on-site childcare centers. In the event of low enrollment at University of Washington children's centers, enrollment may be opened to others as determined by the University of Washington.

2.  Enrollment Eligibility and Priority at Specific Childcare Centers

  a. University of Washington Children's Center at West Campus:

    #1 Children of University of Washington faculty and/or staff whom the University of Washington deems to be "Critical Hires" (as recommended by the appointing authority—dean, chancellor, vice president, vice provost, medical centers executive directors, or other equivalent official—and approved by the Vice President for Human Resources or designee).

    #2 Siblings of children who are currently enrolled at the childcare center.

    #3 Children of University of Washington employees with benefits-eligible appointments who work half-time or more.

    #4 Children of University of Washington students.

    #5 Children of full-time employees of the contracted childcare vendor.

    #6 Children of Seattle Cancer Care Alliance and Fred Hutchinson Cancer Research Center employees who have a University of Washington appointment.

  b. University of Washington Children's Centers at Radford Court and Laurel Village:

    #1 Children of University of Washington faculty and/or staff whom the University of Washington deems to be "Critical Hires" (as recommended by the appointing authority — vice president, vice provost, chancellor, dean, medical centers executive directors, or other equivalent official — and approved by the Vice President for Human Resources or designee).

    #2 Siblings of children who are currently enrolled at the childcare center.

    #3 Children of University of Washington students living in family housing.

    #4 Children of University of Washington students.

    #5 Children of University of Washington employees with benefits-eligible appointments who work half-time or more.

    #6 Children of full-time employees of the contracted childcare vendor.

    #7 Children of Seattle Cancer Care Alliance or Fred Hutchinson Cancer Research Center employees who have a University of Washington appointment.

  c. University of Washington Children's Center at Harborview Medical Center:

    #1 Children of University of Washington Harborview Medical Center faculty, or staff whom the University of Washington deems to be "Critical Hires," (as recommended by the appointing authority — vice president, vice provost, chancellor, dean, medical centers executive directors, or other equivalent official — and approved by the Vice President for Human Resources or designee).

    #2 Siblings of children who are currently enrolled at the childcare center.

    #3 Children of University of Washington Harborview Medical Center employees with benefits-eligible appointments who work half-time or more.

    #4 Children of University of Washington students.

    #5 Children of full-time employees of the contracted childcare vendor.

    #6 Children of Seattle Cancer Care Alliance or Fred Hutchinson Cancer Research Center employees who have a University of Washington appointment.

3.  Eligibility for Continued Participation

Change in employment or student status may remove eligibility to participate in University of Washington on-site childcare centers and require that an enrolled child be withdrawn as follows:

  a. Separation and Termination

Employees who voluntarily leave University of Washington employment or whose employment is terminated by the University may keep their child enrolled in a University of Washington children's center until the end of the month in which they separate from University employment.

  b. Layoff

Employees who are laid off from University employment may continue their child's enrollment at a University of Washington children's center for up to three months from the date of layoff.

  c. Leave

Employees on approved leave who remove their child from the center during the leave period, may retain their space in a children's center by continuing to pay the monthly tuition. At the discretion of the center's director, another child may be temporarily enrolled in that space, which will relieve the employee on leave from the responsibility for paying tuition so long as the space is filled.

  d. Graduation

Students who graduate from the University of Washington in Autumn, Winter, or Spring quarter may continue their child's enrollment at a children's center until the end of June of that academic year. Students graduating in the summer may have their child enrolled until the end of August of the same year.

  e. Academic Withdrawal

Students who withdraw from the University of Washington may continue their child's enrollment at a children's center for the remainder of the academic quarter in which they withdraw. Students who re-enroll at the University for the following quarter will be able to continue their child's enrollment by providing 30 days notice to the childcare center director.

4.  Additional Information

For additional information about University of Washington childcare programs, see the Childcare web page.

February 20, 2009; July 17, 2009; RC, April 5, 2011.