Q. What do I do if I am expecting an incoming wire or funds via ACH (Automated Clearing House)?
A. If it is $50,000 or more, please notify us. Instructions for handling incoming wires and ACH transactions are at Electronic Funds Transfers. You should check the unclaimed wires listing at Unidentified Electronic Receipts if you think it has come in, but you don't see it online or on your BAR.
Q. What does the term "Bank Code" mean on a cash transmittal or FASTRANS field?
A. Bank Code refers to the bank where the money is being deposited. Departments making regular deposits to Bank of America should use bank code "A". Departments making regular deposits to US Bank in the HUB should use bank code "G". Departments accepting credit card payments should use bank code "B".
Q. What does "sequential number" mean on a cash transmittal of FASTRANS field?
A. The sequential number is the 8 digit number at the bottom of the deposit slip. Deposit slip numbers are assigned by the Bank Reconciliation Group in order to identify the depositor.
Q. What do I do if there is a mistake on my cash transmittal?
A. Email bankrec@u.washington.edu cc: evelynj@u.washington.edu You will receive a response within 2 working days.
Q. I received a check payable to the University. Where should I send it?
A. If you don't have an established deposit procedure, send the check, along with a cash transmittal form, to the Cashier's Office in Student Fiscal Services, Box # 355870. For instructions on completing a cash transmittal form see Completing the Cash Transmittal Form.
Q. I have a transaction I need to code. What coding should I use?
A.Q. Can we charge food items to our budget number?
A. If your budget is a Grant and Contract Budget - that is, it begins with "6" (6X- XXXX) or with "80" (80-XXXX), contact GCA at 543-0817 or gcaques@u.washington.edu. Otherwise, contact Payables Administration at apcsvc@u.washington.edu or 543-4500.
Q. The Organization Code on my budget is wrong. How can I correct this?
A. If your budget number is a Grant and Contract Budget - that is, it begins with "6" (6X-XXXX) or with "80" (80-XXXX), contact GCA at 543-8947 or 543-8940 or gcaques@u.washington.edu. For all others, contact the Budget Office at orgcode@u.washington.edu
Q. There was no interest credited to my budget. When is interest distributed?
A. Interest is distributed to budgets once a year, in June. If you have questions about this, and your budget is a Grant and Contract Budget - that is, it begins with "6" (6X- XXXX) or with "80" (80-XXXX), contact GCA at 543-8454 or gcaques@u.washington.edu Otherwise, contact Financial Accounting at 221-7845 or accountg@u.washington.edu
Q. What's the balance in my budget?
A. For a GCA budget, that is, it begins with "6" (6X-XXXX) or with "80" (80-XXXX), contact GCA at 543-8454. Otherwise, contact Financial Accounting at 221-7845 or accountg@u.washington.edu
Q. The granting agency is asking for documentation that we are a Not-For-Profit 501c3. Where do I find such documentation?
A. The University is a State Agency and tax exempt under 115(l). The original letter from the IRS can be found at Documentation 503(c)(3) Status. Grantors for the most part accept this documentation for our tax exempt status.
Q. I am being requested to fill out a W-9. Who should complete that form?
A. A W-9 form can be found at W-9 Form. Any employee of the University can print out that form and send to the requestor.
Q. What is the University's tax ID?
A. The University's federal tax ID is 91-6001537. The State tax ID is 17-8019988.
Q. Since the University is a State Agency, does it have to pay state sales tax?
A. YES! The University is subject to sales tax on much of its purchases (see Sales and Use Tax) and must collect and remit taxes on some of its sales to outside users (see guidance at Tax Office).
