Skip to content

Think Before You Create a PDF

At first glance, creating PDFs might seem like a convenient way to share information, they’re easy to attach, consistent in appearance, and familiar to most users. But in the digital age, especially at a university committed to accessibility and inclusion, it’s time to rethink when and how we use them.

Why You Shouldn’t Default to PDF

PDFs can pose real barriers for users with disabilities. They often require extra steps to make accessible, are difficult to navigate on mobile devices, and aren’t easily updated. Worse, they can interrupt the seamless experience we strive to provide across our websites and digital platforms.
If you’re publishing content online, especially for students, employees, or the public, ask yourself: Does this need to be a PDF?
In most cases, the answer is no.

When PDFs Are Appropriate

We’re not saying never use PDFs. They still have a place, but only when their format provides a clear and necessary benefit. For example:

  • Archival documents: Final reports, memos, or policies that are no longer actively edited.
  • Official printable forms: For workflows that require hand-signed, physical copies.
  • Complex designs: Flyers or brochures that require controlled layout and branding.
  • Legal documents: Public notices or contracts that need a fixed, time-stamped format.
  • Scientific publications: Manuals or white papers with complex formatting.
  • Long-form publications: Handbooks or annual reports, ideally with navigation tags and bookmarks.
  • External submissions: Documents required in PDF format by funding agencies or partners.

Even in these cases, PDFs must be accessible, tagged for screen readers, structured for navigation, and readable on multiple devices.

When PDFs Are Not Ideal

Avoid PDFs for content, such as:

  • Dynamic content that updates regularly
  • Interactive Forms
  • Event announcements
  • Department overviews
  • How-to instructions
  • Meeting presentations and minutes
  • Training materials and on-boarding content
  • Web-based tutorials or walk-throughs

For these types of content, it’s better to use tools that have built-in editors and create web-friendly formats, like Microsoft Word, Google Docs, Qualtrics, or web platforms such as Microsoft or Google forms. These tools are designed to produce content that is more accessible for people with disabilities, easier to read on mobile devices, and quicker to update when things change. They also make it easier for screen readers and search engines to understand your content. Features like headings, bullet points, tables, and image descriptions are built in, helping everyone navigate and use the content more effectively.

PDF Guidance

Use PDFs only when formatting, printability, or legal compliance demand it. Otherwise, default to other structured tools. Doing so makes our content more inclusive, usable, and future-proof.

Let’s build a digital environment where information is open, accessible, and effortless to engage with, for everyone. For more information, resources, and support, visit the Digital Accessibility portal.

Join Digital Accessibility Liaisons: Be a Catalyst for Inclusion at UW

For more than a decade, the Digital Accessibility Liaisons group has brought together staff and faculty from across the tri-campus system to advance digital inclusion at the University of Washington. This Community of Practice (CoP) brings together individuals from academic, administrative, and clinical units to build awareness, learn and apply new skills, and champion the creation and use of accessible digital content.

As a Liaison, you’ll help identify and address accessibility needs, share resources, promote best practices, and support UW’s ongoing commitment to creating a more accessible and inclusive digital environment for all. Whether you’re an instructor, communicator, administrator, or web manager, you have a role to play in ensuring digital inclusion. No technical expertise is required, just a willingness to learn how to create accessible content and advocate.

Here are some of the ways you can get involved as a Digital Accessibility Liaison:

  • Network with colleagues and communicate online via a Microsoft Teams workspace.
  • Meet as a group several times per year for training and discussion.
  • Continue to learn about how to make digital content, from websites to course materials to videos, more accessible.
  • Help to promote digital accessibility within your unit.

How to Get Involved

The Digital Accessibility Liaison CoP is open to anyone in the UW community (a UW NetID is required). Simply email itaccessliaisons@uw.edu to request access, and you’ll be added to the Digital Accessibility Liaisons workspace in Microsoft Teams. There you will find several Teams channels with relevant topics to meet your needs.

Starting in 2025, meeting agendas, presentations, and other resources are shared through the Teams workspace. Resources from earlier meetings are available on the Digital Accessibility Liaisons Resources page. Additional resources can be found on the Digital Accessibility portal and Teaching@UW

Together, we can create a campus where everyone has equal access to information, learning, and opportunity. Join the movement, become a Digital Accessibility Liaison today!

UW-IT Accelerates Digital Accessibility Efforts 

Making digital content more accessible may feel overwhelming—especially when you’re balancing other priorities. If you’re unsure where to begin, you’re not alone. That’s why we’re launching a new blog series highlighting how UW departments and units are approaching the Digital Accessibility Initiative and helping ensure equal access for everyone in the UW community.

First Up: UW Information Technology

University of Washington Information Technology (UW-IT) has launched a multi-phase project focused on auditing, assessing, and updating digital content to make it accessible. Each phase is preceded by a pilot that is then reviewed, refined, and scaled for the rest of UW-IT to complete. The effort is designed to identify and remediate barriers as well as to build long-term, sustainable accessibility practices.

Timeline: Recent & Upcoming Milestones 

Here’s a look at UW-IT’s phased progress on digital accessibility:

  • May: Initiated pilot to inventory and assess applications.
  • June: Identified and oriented representatives for each UW-IT division to support coordination and accountability. Notified all UW-IT staff to begin digital accessibility training.
  • July: Generated a comprehensive inventory of all digital content across UW-IT. Hosted office hours to support collection of digital content inventory for all UW-IT.
  • August: Priority digital content will be identified—focusing on high-impact applications, systems, services, websites, and documents.
  • September: Assessments of priority content will begin, providing a baseline for accessibility and guiding remediation plans.
  • April 2026 and beyond: Maintain accessibility of digital spaces as well as an environment of continuous learning and support for accessible and inclusive digital content.

How UW-IT Will Measure Progress

To stay on track and make real progress, UW-IT is focusing on the following goals:

  • A complete and prioritized list of digital content—like websites, documents, systems, and services
  • Accessibility reviews of key content, starting with the most widely used or high-impact items
  • Clear plans for fixing prioritized accessibility barriers
  • Long-term strategies to keep content accessible beyond the April 2026 deadline

What’s Next

In future posts, we’ll continue highlighting how teams across UW are tackling this shared goal. Whether you’re just beginning or already underway, we hope these stories will inspire and support your journey toward more accessible, inclusive digital spaces. Stay tuned!

If your department has a digital accessibility story to share, we’d love to hear from you! Contact us at digitalaccess@uw.edu.

Join the Pack: Support Digital Accessibility

For more information, resources, and support, visit the Digital Accessibility portal.

Training Options to Build Your Accessibility Skills

Accessible digital content helps ensure that everyone—including students, faculty, patients, staff, and visitors—can fully participate in our digital spaces. Whether you’re just starting to explore digital accessibility or looking to enhance your existing skills, there are practical, flexible ways to learn as we count up (not down!) to a more accessible, inclusive UW.

Below is a list of both asynchronous and synchronous training opportunities available to anyone with a UW NetID, offered through multiple UW departments and partners—including Teaching@UW, UW Bothell, and UW-IT Accessible Technology Services.

Training Options by Audience

Find more info about LinkedIn Learning, Deque University, and other training in the Digital Accessibility Training Options section.

  • UW students: LinkedIn Learning, Deque University, Accessibility 101, Accessible Technology webinars
  • UW faculty & graduate students: LinkedIn Learning, Deque University, Accessibility 101, Accessible Technology webinars, Teaching@UW, Course Accessibility Lunch & Learns
  • UW staff, including web developers and designers: LinkedIn Learning, Deque University, Accessibility 101, Web Accessibility & Usability Meetups, Accessible Technology webinars

All training options are free to the UW community, with the exception of the final item on the following list: the Web & Digital Accessibility Specialization offered through UW Professional & Continuing Education.

Don’t Know Where to Start?

We recommend either of the following:

  • Follow the LinkedIn learning paths recommended by Accessible Technology Services (ATS) staff which are listed on the ATS LinkedIn Learning web page.
  • Visit the Deque University for UW Users web page suggested courses for specific roles (beginners, faculty, staff, developers) applications, and platforms.

 

Digital Accessibility Training Options

Digital Accessibility Training Options

Audiences: UW students, faculty, staff, graduate students
Skill levels: Beginner to Advanced

LinkedIn Learning provides a rich catalog of digital accessibility training videos, available at no cost to UW students, staff, and faculty. To help you get started, Accessible Technology Services (ATS) has created four custom learning paths for the UW community, with more to come!

Topics include: 

  • Web accessibility
  • Creating accessible documents and multimedia
  • Inclusive design practices

Find more information, including custom learning paths, on the ATS LinkedIn Learning web page. 

Audiences: UW students, faculty, staff, developers, designers, and more
Skill levels: Beginner to Advanced
Deque University is a great place to start learning at your own pace and level, and their training library is free for anyone with a UW NetID.

Deque University is a great place to start learning at your own pace and level, and their training library is free for anyone with a UW NetID.

Deque’s online library contains over 100 courses and reference materials about digital accessibility. The courses are as short as 30 minutes or as long as 6 hours and cover a wide range—from the basics to more advanced techniques—and are useful for all kinds of roles: faculty, developers, designers, document authors, and more. To help you get started, Accessible Technology Services (ATS) has created a list of suggested courses for specific roles on the on the Accessible Technology Services (ATS) Deque University for UW Users web page. 

Audiences: UW faculty, staff, graduate students
Skill levels: Beginner to Intermediate
Hosted in the UW Bothell Canvas instance, Accessibility 101 is a self-paced course that introduces:

  • Core disability and accessibility concepts
  • Best practices for creating accessible web content and documents
  • Universal Design (UD) and Universal Design for Learning (UDL)
  • Optional deep dives into PDF remediation, spreadsheet accessibility, accessible teaching, and more

An updated version of Accessibility 101 will be launched soon! Visit UW Bothell’s Accessibility Training page for more information. 

Audiences: UW web developers & designers
Skill levels: Beginner to Advanced

These monthly meetups are a place for accessibility-minded colleagues to casually review and discuss projects, including hands-on testing and code review. Offered on the 4th Tuesday of each month, 11:00-noon.

Find out more on the Accessible Technology Events page.  

Audiences: UW faculty, staff, graduate students
Skill levels: Beginner

This monthly series, hosted by Mary-Colleen Jenkins, an instructional accessibility specialist with UW’s Accessible Technology Services (ATS), features guest speakers from the UW community who share insights and information on making your course content digitally accessible. Typically offered the 1st Tuesday of each month, from noon to 1:00 pm. Currently on summer hiatus, Course Accessibility Lunch & Learns will begin again on October 7, 2025.

Find out more about these monthly sessions on the Accessible Technology Events page.

Audiences: UW faculty, staff, graduate students
Skill levels: Beginner
The Making Course Materials Accessible page on Teaching@UW provides actionable guidance for instructors with specific guidance for syllabi, reading & textbooks, slide decks, Canvas courses, and more.

Teaching@UW also offers Teaching Online 101, an eight-week, online course that enhances digital-course design and pedagogy while integrating key accessibility principles.

Audiences: UW students, faculty, staff
Skill levels: Beginner to Advanced
UW-IT Accessible Technology Services (ATS) offers on-demand webinar recordings covering topics such as:

  • Teaching accessible online courses
  • Document and web accessibility
  • Video accessibility
  • Testing with screen readers
  • Accessibility in procurement

Watch recordings at your own pace on the Accessible Technology Webinar Series page. 

Skill level: Beginner to Advanced
12-week, online, asynchronous program through UW Professional & Continuing Education 
Audiences: Web & mobile developers, as well as nontechnical professionals, compliance coordinators, program administrators, social service professionals, disability service providers, educators, content creators, and advocates in any field that want to be more comfortable with a broad range of issues in making digital technology more accessible to individuals of diverse abilities. The course is designed to build foundational skills in digital accessibility, including the use of accessibility tools and the creation of accessible content.

Visit UW’s Professional & Continuing Education website for more information, including tuition and schedule. 

Join the Pack: Support Digital Accessibility

Learn about Power of the Pack, find tools and training that work for you, and help build a UW that is accessible to everyone in the community. For more information, resources, and support, visit the Digital Accessibility portal.

 

Countdown to April 2026: 310 Days to Go!

We’re counting up to an accessible UW

In just 310 days—by April 24, 2026—the University’s digital content must comply with WCAG 2.1 AA standards for digital accessibility. This includes websites, online courses, documents, videos, and mobile applications. Meeting this requirement is more than legal compliance under the Americans with Disabilities Act (ADA) Title II—it’s a vital step toward ensuring that everyone, regardless of ability or assistive technology use, can access and benefit from UW’s digital services.

This effort affects everyone at UW—students, faculty, patients, and staff. As we pointed out in a blog post last month, digital accessibility benefits everyone. Accessible practices and features enhance usability for courses, websites, and mobile apps, make interactions more accessible and enjoyable for aging populations, and improve Search Engine Optimization (SEO) and website responsiveness.

That’s why, instead of counting down to a deadline, we’re counting up—towards a more inclusive, user-friendly digital experience for all members of the UW community.

Ready to begin your digital accessibility journey? Here are some ways to start:

Let’s work together to make UW a leader in digital inclusion. Start today—every accessible step forward counts!

New Procurement Standards: What You Need to Know 

In support of the University of Washington’s commitment to accessibility and inclusion, we want to inform you of the University’s outreach to technology vendors, suppliers, and contractors regarding digital accessibility requirements and our institutional compliance plans.
Recent regulations issued by the U.S. Department of Justice and the Department of Health and Human Services require that all public institutions, including universities, achieve compliance with the Web Content Accessibility Guidelines (WCAG) 2.1 Level AA standards by April 24, 2026. While these new regulations apply directly to the University, they also include the digital tools and services we use through third-party vendors. This means that the University is only able to continue using products from vendors who align with these accessibility standards.
On February 18, 2025, Andreas Bohman, Vice President & CIO of UW Information Technology, sent an email to all UW vendors, suppliers, and contractors, thanking them for their ongoing partnership in ensuring the UW is compliant with federal digital accessibility requirements. The full text of the ADA Digital Accessibility letter is available on the Procurement Services website, as is an FAQ on Digital Accessibility.
To meet these expectations, UW has asked all vendors to prepare an Accessibility Conformance Report (ACR) for each product or service by July 1, 2025. If a product has accessibility gaps, vendors are also expected to provide an accessibility roadmap.

Why this matters to you

If your department uses any third-party tools, platforms, or services in teaching, research, administration, or student support, please ensure that these vendors are aware of UW’s accessibility requirements. This will help avoid potential disruptions in service as we align with federal mandates.

Updates to Resources

Procurement Services, UW-IT Accessible Technology Services, and UW Office of the ADA Coordinator have collaborated to update three key resources related to accessibility in procurement so they all reflect the new ADA requirements:

Digital Accessibility Benefits Everyone

At the University of Washington, we are committed to fostering an inclusive digital environment that serves our entire community. Making sure we meet the most recent requirements for digital accessibility under the Americans with Disabilities Act (ADA) will remove barriers that prevent people with disabilities from fully participating in our community. These updates also improve usability for everyone.

What Is Digital Accessibility?

Digital accessibility means designing and developing websites, documents, course materials, and digital tools so that everyone can perceive, understand, navigate, and interact with them. It includes features like keyboard navigation, screen reader compatibility, video captions, meaningful field labels and error messages for forms, high-contrast visuals, and clear, consistent layouts.

Benefits for All Users

  1. Improved Usability
    Accessible websites and documents follow clear structures, logical navigation, and consistent formatting. These improvements make it easier for everyone to find information quickly, especially during moments of stress or when multitasking.
  2. Mobile-Friendly Design
    Accessibility practices, like flexible layouts and larger touch targets—enhance the experience for users on smartphones and tablets. In today’s mobile-first environment, these features are essential for usability across all devices.
  3. Support in Noisy or Disruptive Environments
    Captions and transcripts help people who can’t hear video content, including those who are deaf, hard of hearing, or can’t access headphones in particularly loud or quiet environments, such as commuting or working in shared spaces. They also benefit those learning a second language or reviewing complex material.
  4. Aging Populations
    As we age, many of us experience reduced vision, hearing, or dexterity. Features like adjustable text sizes, voice controls, and visual cues make content more accessible and enjoyable for older users, including older students, faculty, staff, alumni, and parents.
  5. Faster Load Times and Better SEO
    Clean, well-structured websites built with accessibility in mind often load faster and are ranked higher by search engines. This improves visibility and user satisfaction, especially for prospective students and the public.

A Shared Responsibility

Digital accessibility is not just about compliance; it’s about equity, usability, and excellence. By ensuring our digital spaces are accessible, we reflect the University of Washington’s values of inclusion and innovation. Whether you’re designing a syllabus, posting a video, or maintaining a website, your choices have a broad impact.

Moving Forward Together

As we approach the April 2026 deadline for Title II compliance, the University of Washington is offering tools, training, and guidance to help faculty, staff, and departments create more accessible digital experiences. This work removes barriers for students with disabilities and improves the experience for everyone who interacts with UW’s digital content.

Let’s build a university where digital access is the standard, not the exception.

University Libraries: Support for Accessible Design

In a recent conversation with University Libraries staff, we learned from Perry Yee and Elliott Stevens how their team is helping the UW community build a culture of digital accessibility and Universal Design through collaboration and practical training. 
 
The Accessibility Working Group (AWG) was founded in 2017 and has expanded in the years to include three types of regular meetings: a Community of Practice (CoP) for general conversations, a speaker series that includes voices from inside and outside the UW, and subcommittees that focus on accessibility training, communications, web pages, facilities, and e-resource compliance.

The focus for each subcommittee is as follows:

  • Training: Delivery of accessibility training for library staff
  • Communications: Keeps library staff informed about accessibility efforts
  • Web pages: Updates web pages about the libraries’ accessibility work
  • Facilities: Conducts audits of library branches to check them for ADA compliance
  • E-resource Compliance: Inspection of databases and e-reading platforms for accessibility

One standout initiative is the “Quick Tips” workshop series—bite-sized, 30-minute training sessions focused on practical topics like accessibility for documents, presentations, email, and social media. Designed for library staff, these sessions offer micro-learning and hands-on practice in a low-pressure setting. What started as internal workshops has since evolved into the Quick Tips for Accessibility Pressbook, a publicly available resource that helps support accessibility learning within UW and beyond.

“It’s a pretty practical book,” said Perry Yee. “You can implement these things as you go. It’s great for on-boarding or for library workers who don’t have access to this type of training.”

In addition to supporting working groups and hands-on training, staff members also coordinate podcast listening sessions. When new episodes of the AccessUW podcast are released, they host informal group discussions afterwards in which participants reflect on the themes and challenges discussed—creating a valuable space for dialogue and connection.

Stevens noted that while the initial focus of these efforts has been on UW Libraries staff, there’s a broader vision at play. “In the future, the Pressbook could be adapted more for folks outside UW,” he said, adding that the Accessibility Working Group is continually thinking about how to scale its impact.

Together, these initiatives show how a combination of practical tools, open conversation, and thoughtful design can foster a deeper commitment to digital accessibility—not just as a compliance measure, but as a shared value.

“It’s about holding space,” Yee said. “When we do, the conversations that happen are often really enlightening.”

Explore the Pressbook: Quick Tips for Accessibility

Interview by Melissa Albin (UW-IT Communications) for Global Accessibility Awareness Day

Tim Knight: A Lifelong Journey in Accessibility

Tim Knight at Suzzallo

In anticipation of Global Accessibility Awareness Day (GAAD), we interviewed Tim Knight, retiring web developer at the University of Washington School of Public Health and this year’s recipient of the UW 2025 Accessibility Spotlight Award for his longtime commitment to digital accessibility. In this wide-ranging conversation, Tim shared how a passion for science, teaching, and effective communication laid the foundation for decades of accessibility-forward digital work.

I’ve heard some interesting things about you. Your accessibility story starts with gorillas?

Yeah, gorillas and a lot of different species. I was a docent at the Woodland Park Zoo, which is essentially a volunteer teacher or tour guide. My wife and I joined when we were young, and it involved giving tours to students, donors—really anyone visiting the zoo. We had specialties in different areas and even helped track behavior of animals, including newborn gorillas. My background is in genetics and animal behavior, and over 10 years I contributed about 5,000 hours while working full-time. It was a labor of love.
That’s incredible. And eventually, that work led you into web development?
Yes, in a way. I already had a science background, and at the zoo I worked with veterinarians doing genetic analysis on monkeys, including creating ideograms. I used facilities at Swedish Hospital to do the lab work. Over time, my work branched into the web—sharing information, visualizing data, and making it accessible.
I’ve heard you were one of the first at UW to get 100% of your website accessible using DubBot. How did you first come to care so deeply about accessibility?
It started with writing image captions. People would post images without identifying them. So I started including common and scientific names and referencing photographers. It became about accuracy and giving credit. Then I started thinking about audience—mainly students. I worked on the Nature Mapping Program, creating animal species fact sheets for students at a fourth grade reading level. We translated them to Spanish with help from bilingual teachers. That work planted the seed: accessibility is about getting the message across to everyone.
So for you, accessibility has always included readability and comprehension—breaking down jargon, tailoring content. Is that right?
Exactly. Even before tools existed to check reading level, I made sure the content was understandable. We structured everything with headings and clear organization, even before H1s and H2s (headers) were a thing. I went to one of the first international web conferences in 1995. CSS and XML were just emerging. It was exciting to be at the forefront.
And it sounds like you were also thinking ahead about web search and discoverability?
Yes, early on I used UW’s WebCrawler. I experimented with keywords, observed what ranked highly, and tried to understand how people found information. Because creating content doesn’t matter if no one sees it. That ties directly into accessibility.
You’ve also been a leader at UW in making videos accessible.
We had 180 videos, including faculty interviews, recorded over decades; they were mostly on VHS. For our 50th anniversary, we needed to make those accessible. I used YouTube’s auto-captioning as a base, then cleaned up the transcripts, added speaker IDs, and sound cues. It made the content searchable and usable for writers and students.
For departments working toward the April 2026 Title II deadline, what advice do you have?
Start by assessing where you are. Use analytics to find your most-visited pages—start there. Accessibility doesn’t have to be overwhelming. Break it into manageable chunks. Use proper heading structure. Build accessibility in from the beginning—it saves time later. And work collaboratively. Within our school, we have a network of developers sharing advice and solutions.
Are there any specific tools you’d recommend?
Yes, we use Crazy Egg to track clicks and generate heat maps. It helps us design better mobile-friendly interfaces and test what’s working. Descriptive link text is also important—never use “click here.” Our tracker helps us see exactly what users are engaging with.
Final question: What would you like the UW community to keep in mind about accessibility?
Think about your message and think about your audience. Think of everyone as your audience. If your grandma’s reading it, it should be legible and clear. If someone’s hard of hearing, your video needs captions. Accessibility helps everyone—non-native speakers, people using screen readers, people accessing content on phones. The more inclusive you are, the better your communication will be.

Thanks so much for meeting with me today!

Interview by Melissa Albin (UW-IT Communications) for Global Accessibility Awareness Day

Spotlight on Faculty: Jennifer Mankoff

UW Professor Jennifer Mankoff

In honor of Global Accessibility Awareness Day (GAAD) on May 15, we sat down with Dr. Jennifer Mankoff, a professor in the Information School and the Paul G. Allen School of Computer Science & Engineering at the University of Washington, to discuss the intersection of computing, accessibility, and disability studies. She shared personal reflections, insights on culture change, and her hopes for a more inclusive future in tech and beyond.

Dr. Mankoff is also a founding co-director of UW’s Center for Research and Education on Accessible Technology and Experiences (CREATE). She will be speaking at UW’s GAAD mid-day program on Thursday, May 15; find out more and register on the UW GAAD 2025 page.

What initially drew you to the intersection of computing, accessibility, and disability studies? 
I was a computer scientist first—and then I became disabled. That personal shift made me start thinking about how technology could better meet my needs. My first faculty position was at UC Berkeley, which was at the heart of the movement to provide people with disabilities with access to higher education and the birthplace of the independent living movement. They already had a disability studies department when I started there in 2001.

Being there, I met so many people who introduced me to disability studies and the principles of the disability rights movement. It really spoke to me and shaped how I think about accessibility work. Over time, I’ve expanded that view to include the importance of disability justice as well.

Given that context, is it frustrating to see disability rights as they are threatened or regressing in some ways? 
The disability community has always been incredibly effective in establishing groups that understand advocacy, that do policy work, and that do the groundwork to support disabled people. They’re ready to stand up for the continued rights of people with disabilities. While there may be threats, there’s also a large group of people engaged in pushing back.
How has mentorship played a role in your accessibility work? 
For much of my career, I didn’t have disabled mentors in technology or STEM fields. I was often one of the only senior faculty members who was out about being disabled. One exception: I did have the privilege of being mentored by Devva Kasnitz, who was a remarkable leader in the field before she passed away recently.  Also, I had non-disabled mentors who supported me. Today, it’s a real privilege to mentor each new generation of disabled students and faculty, many of whom are truly changing the world.
There seems to be stronger mentorship happening now, especially at UW. Could universities be doing more in this space? 
Absolutely. Higher education still has a long way to go in how it supports disabled undergrads, grad students, faculty, and staff. UW is doing good work—particularly through programs like AccessComputing and DO-IT—but I don’t know of a university that doesn’t still have room to improve.
Support needs to go beyond the university, too. Conferences, publishers, research environments—they all need better accessibility practices. The change requires advocacy at every level, and collaboration between people who understand these needs and can educate others.
How can staff at UW better support professors and students when it comes to accessibility? 
It starts with a cultural shift—expecting that materials and platforms are “born accessible” from the start. That means documents, websites, tools—everything—should be accessible the moment they go live. This aligns with what the new DOJ rule and our own Digital Accessibility Initiative are encouraging.
Once that’s the norm, it becomes natural to teach accessibility in any class where people create content. We’ll graduate students who expect and understand accessibility, and we’ll hire people trained to value it. Until then, we need to keep pointing out opportunities for improvement and keep working together.
That makes so much sense—it’s like cybersecurity in that it becomes easier when it’s integrated from the beginning. 
Exactly. And it’s not just about digital tools. It’s also about how we treat each other. For instance, if someone needs to work remotely, that is an accommodation that allows excellence and commitment to being a successful part of the team. It’s not about trying to “get out of work.”
We need to shift our mindset to see accommodations not as exceptions, but as part of building better teams and communities. That that kind of attitude shift is as much a part of the culture change that we need as the focus on the way we produce documents and digital content.
What about long-term support? How do we build sustainable systems for accessibility at UW? 
One thing Devva taught me is that accessibility isn’t just about the person receiving support—it’s about all of us. If someone uses ASL and I don’t understand it, the interpreter is there for me, not for them. I’m the one who needs the translation.
If we all saw accessibility as a shared responsibility, we’d make more progress. When we stop forcing square pegs into round holes, we make space for everyone to contribute in ways that work for them. That’s where we want to end up.
That’s such a powerful perspective. Is there anything you wish people would ask you more often about accessibility? 
I wish more people asked disabled people what they actually want. We need to focus on increasing autonomy, agency, and creativity. We need to really consider that access work is not just here to fill a gap. Too much work is based on a deficit model.
It’s important to recognize that being disabled is a joyful experience of community as much as it is anything else. We’re not just here to be “accommodated”—we’re here to contribute and innovate. Tools should reflect that. If we build tools that only fill gaps in a constrained space, we’re not really providing support for each other.
And finally, we need to recognize that many barriers are structural. Don’t assume that technology alone can address every issue; technology needs to be part of a broader system of support. Maybe you need to go in and actually change how technology is disseminated or what information is available in order to solve the problem and not just build a tool.
Are you hopeful (or not) about how emerging technologies like AI might help (or hinder) accessibility? 
On the one hand, people with disabilities are already using AI in powerful, creative ways—often to solve problems no one had tried to address before. But AI also reflects the biases of the people and data behind it. For instance, automated captions might fail multilingual speakers. Resume screeners may down-rank applicants who mention disability—even if they have prestigious qualifications. And these harms often happen without the affected person even knowing. So yes, AI has potential, but we must remain critical and intentional about how it’s used.
If there’s one thing you want the community to know this Global Accessibility Awareness Day, what would it be? 
As a technologist, I’ll say this: people with disabilities are everywhere. We use all the technology out there. Don’t just think about the technology for people with disabilities as being the stuff that’s solving access problems; think about it as being all the technology, and make all of it accessible. Accessibility shouldn’t just be about “assistive tools”—it should be baked into everything. Whether it’s a creative design tool or a grading system, assume disabled people are going to use it—because we are.
Building technology this way doesn’t just make things better for people with disabilities; it makes things better for everyone.

Thank you for speaking with us!

Interview by Melissa Albin (UW-IT Communications) for Global Accessibility Awareness Day