UW Information Technology

Technology Recharge Fee

The Technology Recharge Fee (TRF) was established in 2010 to provide a sustainable long-term funding model for critical information technology services at the UW. The fee is a per capita rate paid by all UW academic and administrative units to supplement existing central funds, which pay for the basic services. Please, see TRF Overview for more details.

Technology Recharge Fee Rates for FY 2023

The FY 2023 Technology Recharge Fee is effective July 1, 2022, with an increase in rates from FY 2022:

  • $61.52 per month per capita for all academic and administrative units, a 3.5 percent increase. (The current rate is $59.44).
  • $55.08 per month per capita for the UW Medical Centers, a 3.5 percent increase. (The current rate is $53.22). 

Basic services covered by the TRF: FY 2023 – Basic Services

Technology Fee Review and Rate Setting Process

The IT Service Investment Board is charged by the Provost with conducting an annual review of the TRF level and methodology. The Provost approved the Board’s recommendation to implement the new rates to help address the escalating costs for enterprise software licensing, including Microsoft Campus License, Proofpoint (anti-spam software), Canvas, and Zoom. The investments in these applications are also critical to the University’s cybersecurity program, providing enhanced email security and monitors for compromised activity.

In accordance with the IT Service Investment Board recommendation, the existing cost allocation methodology for the TRF will remain the same and will be reassessed after the implementation of UW Finance Transformation. At that time, the methodology will undergo a full review and recalibration.

The Board’s recommendation reflects advice from the Technology Recharge Fee Advisory Committee, which provides in-depth analysis and counsel. The committee is comprised of administrators representing academic and administrative units, as well as UW Medical Centers.

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