University of Washington Policy Directory

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*Formerly part of the University Handbook
Faculty Code and Governance


1.  Explanation of Materials Published in this Resource

The resource known as the Faculty Code and Governance includes the following parts:

  • The University Faculty—This part establishes the authority of the University's faculty and its allocation of powers and duties.

  • Faculty Code—This part provides for the organization and functioning of the University's faculty.

  • Senate By-Laws—This part contains the rules governing procedures of the Faculty Senate.

  • Faculty Councils, Committees, and Representatives—This part includes a delineation of rules and mandates pertaining to these groups and individual positions.

  • Policies Relating to Terms and Conditions of Employment—This part includes various policies affecting faculty employment.

2.  History of the Material Prior to Publication in this Resource

Prior to being published here, in the UW Policy Directory website beginning December 2010, these policies were part of the University Handbook, Volume 2. The University Handbook was published as a hard copy binder from 1969 until 1999, and as a standalone website from 1994 until December 2010. And, prior to the establishment of the University Handbook, the Faculty Senate produced the Faculty Handbook, an annual publication of policy and administrative information.

To track all University Handbook materials from their former citation to their current location in the UW Policy Directory material, see the Road Map: From the University Handbook to the UW Policy Directory.

3.  History of Revisions, Source Abbreviations Used, and Information Related to these Materials

The revision history of materials in the Faculty Code and Governance resource is located at the end of each section, if known. Sections within the Faculty Code and Governance resource can be initiated, amended, and repealed independent of the chapter in which they appear, and so contain separate revision histories.

Source abbreviations identify the authority or means by which these policies have been adopted and revised. In addition to some specific historical references, source abbreviations used in the Faculty Code and Governance history of revisions are as follows:

AI—Administrative Information: An informational statement prepared by a relevant University office or official of the administration.

BR—Board of Regents: An action or ruling of the Board of Regents.

RC—Rules Coordination: The Rules Coordination Office publishes simple housekeeping amendments to the Faculty Code and Governance that correct typographical errors; make address, name, or contact information changes; or clarify language without changing its effect. All housekeeping amendments to the Faculty Code and Governance are first reviewed and approved by the Secretary of the Faculty.

S-A #—Faculty Class A Legislative Action: Faculty Senate Class A legislative referendum action with Presidential approval is limited to amendment of the Faculty Code (Chapters 21-29), together with the number and date of the relevant Class A Bulletin.

S-B #—Faculty Class B Legislative Action: Faculty Senate Class B legislative action with Presidential approval, normally effective without referendum, together with the number and date of the relevant Class B Bulletin.

S-C #—Faculty Class C Non-Legislative Action: Non-legislative Faculty Senate Class C actions become effective upon adoption by the Senate, together with the number and date of the relevant Class C Bulletin in which the action is announced.

Section 13-31—The Enacting Clause: The April 16, 1956 enacting clause by which, under state statutes and with approval of the Board of Regents and of the President, provisions of the 1952 Faculty Handbook were revised and brought into their present numbering format by faculty referendum.

Other relevant information related to these chapters may also be cited at the end of the chapter.

4.  Organization and Numbering System Used in this Resource

Within this resource, each section is designated by a four-digit number. The first two digits of the section number correspond with the chapter number in which the section appears. Thus, Section 22-31 will be found in Chapter 22. The last two digits of the section number indicate the section within the chapter; Section 42-31 for example, indicates Section 31 within Chapter 42.

In the former University Handbook, Sections 11 through 19 of any given chapter were reserved for resolutions of the Board of Regents (these are now located in the Board of Regents Governance resource), and likewise, Sections 21 through 29 of each chapter were reserved for executive orders of the President (these are now located in the Presidential Orders resource). Within the Faculty Code and Governance resource, where an executive order or Regent policy is relevant, they are included as cross-reference citations in the text or at the end of that chapter.

Faculty Senate actions were, and continue to be, contained within the range of section numbers 31-99 in any given chapter. Thus, within the Faculty Code and Governance, except for historical sections or cross-references, most chapters begin with Section 31. The sections within a chapter, however, are not always numbered consecutively; there are gaps between section numbers for later additions.

5.  How to Cite Material in this Resource

  #1 Cite chapters within the Faculty Code as follows:
Faculty Code, Chapter #
Example: Faculty Code, Chapter 22

  #2 Cite chapters outside the Faculty Code as follows:
Faculty Code and Governance, Chapter #
Or, for abbreviated text:
FCG, Chapter #
Example: Faculty Code and Governance, Chapter 42

  #3 Cite sections or subsections of a chapter as follows:
Faculty Code, Chapter #, Section #-#
Faculty Code and Governance, Chapter #, Section #-#, Subsection #
Example: Faculty Code, Chapter 24, Section 24-34, Subsection B.1

  #4 If you are citing a chapter to those outside the University of Washington organization, add the words "University of Washington" or "UW" before the citation.
Example: UW Faculty Code and Governance, Chapter 42

  #5 If you wish to include the title of the chapter in the citation, include it after the chapter number.
Example: Faculty Code and Governance, Chapter 44, "Faculty Representatives"

6.  How to Add New, or Revise or Remove Existing Material Located in this Resource

All materials contained in the Faculty Code and Governance resource are matters for the University of Washington faculty to adopt, revise, or repeal as actions of the Faculty Senate, or one of its councils or committees, as determined by its procedures. The Rules Coordination Office is responsible for publishing the Faculty Code and Governance as directed by the Secretary of the Faculty (see Executive Order No. 47). Contact the Faculty Senate for more information.

May 31, 2017.