(Approved by the President per delegations of authority Executive Order No. 4 and Executive Order No. 9)
The University of Washington promotes safe, high quality engagements with youth that advance the University’s educational and strategic mission. This policy outlines minimum requirements for University operated, sponsored, or hosted youth programs. These requirements serve as safeguards to protect the well-being of youth participating in such programs.
This policy applies to UW youth programs and authorized youth program personnel. This policy also requires third parties using University facilities through a contractual relationship or other formal partnership with a University unit or department to meet or exceed equivalent standards set forth for UW youth programs.
This policy applies to University events, activities, or programs that serve UW students or the general public if the event, activity, or program is created for or directed at a youth audience.
This policy applies to non-clinical educational programs, activities, and events that are created for or directed at youth audiences and sponsored or delivered by University or University-affiliated medical entities. This policy does not apply to clinical services provided by these entities.
Authorized Youth Program Personnel or Authorized Personnel—University employees, volunteers, students, and interns who in the course and scope of their duties or while acting at the direction of the University, supervise, chaperone, act as a caregiver for, or otherwise may have unsupervised access to youth in educational events, activities, or programs.
Department or Unit Head—A vice president, vice provost, vice chancellor, dean, chair, director, supervisor, or a designee who has departmental or unit oversight or administrative responsibilities.
Hosting Department or Unit—A University department or unit that provides access to University facilities, resources, or property for a third party youth program.
Third Party Youth Program—A contractor, consultant, vendor, student-run organization, or other non-UW entity operating a youth program on University property through a contractual relationship or other formal partnership (e.g., a relationship that includes written agreements between two or more partners describing roles and responsibilities) with a University department or unit.
UW Youth Program—Event, activity, program, or research, regardless of location, that is operated or sponsored (e.g., using UW branding, funding, etc.) by a University department or unit in which youth are a primary audience.
Youth—Any person or persons under the age of eighteen.
Youth Program—An event, activity, program, or research for which youth are a primary audience.
Youth Program Lead—A University employee responsible for the operation of a UW youth program.
The following represents the minimum requirements for all youth programs. Procedures outlining the actions necessary to comply with these requirements are located in the Protecting Youth at UW policy guide.
A. | Registration of UW Youth Programs and Third Party Youth Programs UW youth programs must register in the Youth Program Registration System (YPRS).
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B. | Requirements of Authorized Personnel in Youth Programs
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C. | Reporting Behaviors of Concern Authorized personnel must notify SafeCampus within 48 hours of becoming aware of any behaviors of concern occurring in a youth program that do not rise to the level of abuse and neglect as defined in Executive Order No. 56 but that would be considered a violation of the University’s Standards for Interacting with Youth. |
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D. | Maintaining a Safe Environment for Youth
Youth programs must adhere to relevant state and federal workplace and environmental safety regulations and EH&S’s Safety Considerations for Youth in STEM Environments. |
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E. | Emergency and Safety Planning and Response Youth programs must maintain safeguards and precautions appropriate for the youth in their care, and must have a plan in place in the event of a natural disaster, active threat, or other emergency. All departments and units who host or operate youth programs must reflect specific considerations for youth programs in their unit’s Fire Safety Evacuation Plan (FSEP). Youth programs must have procedures in place for responding to known health conditions and health emergencies experienced by participating youth. |
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F. | Privacy Youth programs must process personal data in accordance with requirements outlined in the Protecting Youth at UW policy guide. |
Employees, volunteers, students, or interns who are involved in a youth program but who do not supervise, chaperone, act as a caregiver for, or otherwise have unsupervised access to youth in educational events, activities, or programs are not subject to the requirements of this policy that pertain to authorized personnel.
Third party led research (i.e., research that is designed and conducted by a non-UW entity on UW youth, with no UW principal investigator) is not subject to the requirements of this policy.
Procedures necessary to comply with these requirements can be found in the Protecting Youth at UW policy guide.
For additional information contact the Office of the Youth Protection Coordinator. This office provides guidance for policy implementation and compliance.
September 3, 2019; RC, July 27, 2021.
For related information see: