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TC35, Journal Voucher (JV)
Space Delimited File Format (SDF)


TC35 (JV) Space Delimited File Format -- Detail Record
Field Name SDF Position Value Req'd Format -----Description----- Edit
Transaction Code 1 Yes nn Field that identifies the type of FAS detail transaction. Only one type of transaction may be in a batch. 35 for JVs
JV Date 2 Yes See Edits Date tied to Journal Voucher mmddyy (050797) or mm-dd-yy (07-31-95) or mm/dd/yy (07/31/95) or mmddccyy (05071997) or mm-dd-ccyy (07-31-1995) or mm/dd/ccyy (07/31/1995)
JV Number 3 Yes a(5) Journal Voucher Number, generated by user or General Accounting, per their agreements Valid entries: IN001, IN999, K0022, 12345
Budget Number/Fund 4 Yes nn-nnnn
00-0aaa
University Budget Number
Fund
2 numbers, a dash, 4 numbers
2 zeros, a dash, zero, 3 alphanumeric characters
Account Code 5 Yes nnnn-nn

nn-nnnn

nn-nn-nn

The Account Code may be a revenue, expenditure or general ledger code. Will be validated against Budget master files.
Amount 6 Yes nnnnnnnnnn.nn Amount charged. Negative amounts (generally Credits in this application) are indicated by leading or trailing -, or by entering the amount in a matching set of parentheses, e.g., (100.00). A maximum of 9 digits, a decimal point and two cents positions may be entered. The decimal point and two decimal positions (cents) are optional. Valid entries: 123.45 +1,234.56 $987,123 -23.45 (56) (789.01) ($135.79)
Departmental Reference Number 7 No a(9) A number used by a department to tie the JV to other documents SDF - May use the character '*' to indicate no data for field
Cost Accounting Task 8 No aaa self explanatory SDF - May use the character '*' to indicate no data for field
Cost Accounting Option 9 No aaa self explanatory SDF - May use the character '*' to indicate no data for field
Cost Accounting Project 10 No aaaaaa self explanatory SDF - May use the character '*' to indicate no data for field
Position Number 11 No aaaaaa Payroll JV's Only, the HEPPS position number affected by the transaction SDF - May use the character '*' to indicate no data for field
Occupation Code 12 No nnnn Payroll JV's Only. SDF - May use the character '*' to indicate no data for field
Service Period 13 No n Payroll JV's Only. SDF - May use the character '*' to indicate no data for field
Full Time Equivalent 14 No nnn.nn Payroll JV's Only. The percent of time employed in the position. Format as a value from 000.01 through 100.00. Valid Entries: 010.00 (10%), 066.66 (66%), 100.00 (100%).

SDF - May use the character '*' to indicate no data for field

Description 15 No a(22) A description of the transaction None.

Embedded spaces legal in this field (e.g., 'IS EXPENSES FOR A PROJ')

SDF - May use the character '*' to indicate no data for field

Examples of TC35, JV Space Delimited File Format Detail Records:

35 050797 12345 99-0363 944184 10456.95 * * * * * * * * ANDERSEN ENDOWED TECH FD

35 04/30/1997 00087 01-4990 * 5.25 * * * * * * * * IS EXPENSES 

35 03-18-51 IN001 14-9402 * 12,345.67 * * * * * * * * IS SELF SUSTAINING REV

35 090897 IN101 01-9490 01-4990 1500.00 * * * * A12-34 0102 * 100.00 PAYROLL EXP