The University of Washington: Facilities Services

Vehicle Subsidy Policy


  • When requesting a Fleet Services vehicle, please keep in mind we will do our best to provide you with the vehicle requested. The earlier you submit your request, the better chance you have of ensuring a rental of the vehicle of your choice.
  • While we can accommodate most requests, there are certain times of the year where particular vehicle types are in high demand. If the vehicle requested is not available, we will attempt to find a comparable replacement within the Fleet Services.
  • Comparable replacements include but are not limited to:
    • Compact ↔Sedan↔Small 4x4
    • Small 4x4↔mini van or Large 4x4
    • MiniVan ↔Large 4x4
  • Reservations where 4x4 vehicles are requested because they are needed to travel off-road, have priority over reservations for 4x4 vehicles where they are not traveling off-road. In these cases, reservations will be shifted to mini vans.
  • If a replacement Fleet Services vehicle is not available, Fleet Services will arrange a reservation for you with an outside rental agency and will subsidize the rental cost.
  • If a replacement Fleet Services vehicle is available and the client refuses the vehicle in favor of an outside agency -the reservation will not be subsidized
  • 4x4 or utility vehicles (cargo vans,pick up trucks box-trucks etc.) will not be subsidized
  • U-CAR rentals will not be subsidized