Facilities Construction, is the University of Washington’s in-house provider for small projects, construction projects, renovations, cabinetry or shelving, infrastructure for new equipment, electrical or mechanical upgrades, signage and flooring. This work is performed by skilled trades personnel to professional standards.
It has a $15-$20 million biennial turnover. Work is completed on main campus, in leased space around the University, UW Towers and the UW Medical Center.
By statute, minor improvement or renovation projects performed by Facilities Construction must not exceed $90,000 in construction labor for multi trade work or $45,000 for single trade work.
Requests for work are initiated by campus clients using the on-line FS-WORKS system or a phone call to the work order desk.
There are three ways to get work accomplished through Facilities Construction, 1) Fixed Price (single trade/shop direct or multi trade), 2) Time and Material (commonly referred to as T&M) and 3) catalog (unit) pricing.
1) Fixed Price (general outline)
The client and Facilities Construction commit to a defined scope of work at a fixed cost, on an agreed to schedule, based on pre-project development. The fixed price contract shows the amount of Facilities Construction work which will be encumbered and billed to the requester’s budget. Work can be revised by change order, either adding to, or reducing the original scope.
The fixed price cost does not include correcting unforeseen conditions. If it is known or it is likely that asbestos or lead will have to be abated, a price for abatement and for hazardous materials testing will be shown on the contract document as a separate charge. Unknown or changed conditions (inc. hazardous material abatement) discovered later will be added to the project contract by change order.
1a) Fixed Price (shop direct /single trade)
For single trade work, a site visit by a Facilities Construction representative (usually a lead) or occasionally, contact via a phone call or e-mail, can delineate the proposed work with the requester. At this time, more cost effective alternates may be discussed and a scope established. The fixed price becomes a contractual agreement between the client and Facilities Construction.
1b) Fixed Price (multi trade)
Generally, a project that requires participation of two or more trades is managed by an Facilities Construction Project Manager. Project Managers are assigned by geographic zone, school, or department. This alignment supports our goal of long-term continuity of service to the campus community.
Project Managers perform the following functions as the single point of contact for the project duration:
- define scope and expectations with the client
- prepare necessary drawings and marked up “as builts”
- perform a hazards check (e.g. lead, asbestos etc)
- create the estimate
- specify and procure materials
- schedule resources
- resolve problems
- manage the budget
- coordinate and manage the on site work
- create punchlists
- close out the project
Project Management services are charged at a rate of 10% of the total contract price. For projects whose complexity necessitates this investment in time and money, the assignment of a Project Manager will yield successful project outcomes.
For some projects, assistance from Design Services (within the Capital Projects Office)or Campus Engineering will be required. Design Services Architects, Engineers and Interior Designers provide expertise in design, safety code requirements, technical specification, interior design, space planning, structural modifications and aesthetic issues. Many projects that Campus Alterations undertake require City of Seattle permits (electrical, mechanical, HVAC, architectural etc). The Project Manager will assess whether these services will be required to meet permit requirements. Availability and use of Design Services will add time to the overall schedule and should be accounted for the requester’s planning process.
Work performed by Facilities Construction includes providing the infrastructure and often the wiring for computing and telecommunications needs (for example, cable trays). The client is billed separately by UW Technologies for testing, termination and activation of services.
2) Time & Material
Projects performed on a Time and Material (rather than a fixed price basis) will have actual labor hours and the cost of materials and other associated services charged against the work order. i.e. the client is responsible for covering all incurred costs. Time and Material projects are performed due to time constraints, or other circumstances beyond the control of either the client or Facilities Construction.
3) Catalog (unit) Price
A unit price from the Catalog Price List can be used if the project is a repetitive, high-volume task, which carries an established experiential price. The unit price automatically becomes your fixed contract price if you authorize the project. Here are examples of Facilities Construction’s catalog pricing: