University of Washington Policy Directory

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*Formerly part of the University Handbook
Student Governance and Policies

Scholastic Regulations

Chapter 114



Degrees, Graduation, and Commencement




1.  Depth Requirements

  A. Minimum Depth Requirements

The various schools and colleges of the University will be responsible for establishing criteria to ensure adequate depth in the program of studies of each student seeking a degree.

  B. Residence Requirement

To be recommended for a first or subsequent Bachelor's degree, a student must complete 45 of his or her final 60 credits as a matriculated student in residence at the University of Washington campus where the degree is to be earned. Exceptions to this rule are as follows:

    1) Of the 45 resident credits required for a UW undergraduate degree, no more than 10 credits may be waived by the dean of the college or school awarding the degree and only on a case-by-case basis.

    2) A unit desiring to develop a provisional undergraduate distance-learning degree may petition the college or school and the Faculty Council on Academic Standards for a waiver of the 45-credit resident requirement and/or the 90-credit course limit. Such petitions should identify the reasons why the offering needs to waive the requirement, based on audience, access, or unit academic mission, describe the relationship of the new program to existing degrees, justify the methods of content delivery, and describe the goals and oversight needed to meet institutional standards. If the petition is approved, the degree may be implemented with a repetition of the above mentioned review required in the sixth year for continuance.

S-B 92, May 1964; S-B 105, March 1969; S-B 151, January 21, 1991; S-B 167, November 26, 2001; S-B 173, April 6, 2007: all with Presidential approval.

2.  Requirements for the Bachelor's Degree

  A. Required Grade Point

To be eligible for the bachelor's degree, an undergraduate student must achieve a minimum cumulative grade-point average of 2.00. Only resident credits and credits from DL courses will be used to compute the graduation grade-point average.

  B. Required Credits

To be eligible for graduation from the University with the Bachelor's degree, a student shall satisfy all other specific requirements and shall offer a minimum of 180 academic credits.

    1) The requirements for graduation shall include:

      a) No fewer than 40 credits of general education courses approved by the appropriate school or college, including no fewer than 10 credits in each of three areas of study: The Natural World, Individuals and Societies, and The Visual, Literary, and Performing Arts;

      b) No fewer than 12 credits of writing consisting of 5 credits of English Composition and two additional writing-intensive courses (the latter may be satisfied through several options: "W" courses, senior seminars, senior thesis, or courses for which students and faculty contract for a substantial amount of writing);

      c) No fewer than 5 credits of courses devoted to reasoning skills (courses to fulfill this requirement include quantitative, symbolic, or formal reasoning which may be satisfied within the discipline).

      d) No fewer than 3 credits of courses, approved by the appropriate school or college, which focus on the sociocultural, political, and economic diversity of human experience at local, regional, or global scales. This requirement is meant to help the student develop an understanding of the complexities of living in increasingly diverse and interconnected societies. Courses focus on cross-cultural analysis and communication; and historical and contemporary inequities such as those associated with race, ethnicity, class, sex and gender, sexual orientation, nationality, ability, religion, creed, age, or socioeconomic status. Course activities should encourage thinking critically on topics such as power, inequality, marginality, and social movements, and effective communication across cultural differences.

    2) Courses taken to fulfill the writing, reasoning, diversity, and major requirements may apply as appropriate to the general education requirements.

  C. College Requirements

Any college may make additional requirements for graduation.

  D. Extension Credits

No more than 90 extension credits may be counted toward the bachelor's degree. No more than 45 credits gained in extension courses offered by other institutions may be counted toward the bachelor's degree.

  E. Effective Date for Graduation Requirements

    1) If fewer than ten years have elapsed since a student's admission into her or his major program, she or he may choose to graduate under the major program requirements in effect at the time of admission, or under any subsequent requirements. The choice shall be subject to approval of the student's departmental chair and dean, according to the procedures established in Chapter 23, Section 23-48 of the Faculty Code.

    2) If a student wishes to obtain a degree after a lapse of more than ten years from the date of admission to the major program, she or he must meet the requirements in effect at the time of graduation unless permission to use an earlier catalog is granted, either as a general policy or expressly for the individual student, by the academic unit (department, school, or college) whose requirements are in question.

    3) These provisions do not apply to the requirements for teaching certificates, which are prescribed by the College of Education at the time the certificate is to be granted.

  F. Time Limit for Exceptions to Graduate Requirements

An exception from an all-University graduation requirement which is granted by the Board of Admissions, Scholastic Standards, and Graduation shall be void at the end of two calendar years from the date such exception is granted if all degree requirements have not been completed within that period.

  G. Applications for Degrees and Majors

A student should file with the Registrar a written application for his or her degree or major no later than the third Friday of the quarter of his or her expected date of graduation. Students shall be notified by the Registrar of the acceptance or rejection of his or her application. Each quarter the Registrar shall transmit the accepted list of candidates for degrees and majors to be conferred at the end of that quarter to the dean of the appropriate college or school for his or her faculty's approval and recommendation to the Board of Regents. The list as approved by his or her faculty shall then be forwarded by such dean to the Registrar with a recommendation to the Board of Regents that all who fulfill their outstanding requirements for graduation will be awarded their respective degrees, majors, or certificates. No student shall receive a bachelor's degree, major, teaching certificate, or other certificate unless approved by the faculty of the appropriate school or college during the quarter in which the degree or certificate is to be granted.

  H. Degrees with Minor

Departments, schools, and colleges are authorized to provide a course of study leading to an undergraduate academic minor. Requirements are within the purview of the department, school, or college.

    1) The minor shall consist of not less than 25 credits. Interdisciplinary minors are encouraged. Courses taken to fulfill the minor may also apply as appropriate to the general education, writing and reasoning requirements. Completion of the minor will appear on the permanent record.

    2) Distance-learning minors (whether entirely new, or a distance-learning version of an existing minor) must be approved by the same process as non-distance-learning minors. Modes of content delivery must be described and approved at all levels, including unit, college, and Faculty Council on Academic Standards.

  I. Degrees with Double Major

Generally admitted students may choose to earn bachelor's degrees with double majors. Majors may be earned within the same college or from different colleges. A single degree with a double major is appropriate when both majors lead to the same degree objective (e.g., BA or BS). If students desire to pursue double majors, they shall complete all degree requirements in accordance with the satisfactory progress policy (Scholastic Regulations, Chapter 116, Satisfactory Progress). The student must submit an application for each major that is to be approved by the department, school, or college granting the major. Both majors will appear on the student's permanent record.

  J. DL Course Credits

Students may apply a maximum of 90 credits of DL coursework towards the credit requirements for graduation. DL-designated courses are not considered extension credits.

S-B 15, January 1944; S-B 41, June 1949; S-B 60, March 1953; S-B 74, April 1957; S-B 79, May 1958: all with Presidential approval; HB, 1958; HB, 1966; S-B 105, March 1969; S-B 111, June 1970; S-B 113, April 1971; S-B 142, December 1983; S-B 156, November 1993; S-B 157, April 1994; S-B 167, November 26, 2001; S-B 173, April 6, 2007; S-B 177, April 14, 2010; S-B 178 and S-B 179, May 24, 2013; S-B 180, February 27, 2014: all with Presidential approval.

3.  Two Bachelor's Degrees at the Same Time

Two differently named bachelor's degrees may be granted at the same time to a generally admitted student, but the total number of academic credits shall reach a minimum of 45 credits in excess of the number normally awarded for the first bachelor's degree. Two bachelor's degrees will not be awarded when both majors lead to the same degree objective (e.g., BS or BA); in these cases a single degree with a double major will be awarded. Exceptions to this rule are at the discretion of the dean of the college or school awarding the degree and only on a case-by-case basis; if the two majors are in two different colleges or schools, both deans must approve.

S-B 105, March 1969; S-B 177, April 14, 2010; S-B 179, May 24, 2013; S-B 180, February 27, 2014: all with Presidential approval.

4.  A Second Bachelor's Degree

  A. Additional Credits

A second bachelor's degree may be granted to a generally admitted student, but there shall be required for this degree a minimum of 45 additional credits in residence.

  B. Undergraduate Registration

Students who wish to obtain a second bachelor's degree register in the college from which they expect to obtain the degree, not in the Graduate School.

S-B 105, March 1969; S-B 167, November 26, 2001; S-B 173, April 6, 2007; S-B 179, May 24, 2013: all with Presidential approval; RC, December 3, 2013; S-B 180, February 27, 2014 with Presidential approval.

5.  Advanced Degrees

  A. Requirements at Time of Award

A graduate student must satisfy the requirements for an advanced degree which are in force at the time the degree is to be awarded.

  B. Degrees Sought by UW Faculty

Ordinarily, no member of the faculty with the rank of assistant professor or above shall be granted any advanced degree at this University. However, with prior approval of his or her chair, dean, and the Provost, such degrees (outside the faculty member's department) may be granted. This regulation shall not be applied to any member of the military services officially assigned to this campus.

  C. Petition to Transfer Credits

Students pursuing a graduate program leading to the master's degree may transmit a written petition to the Dean of the Graduate School requesting permission to transfer up to 12 graduate quarter credits taken while a graduate student in another recognized graduate school to be applied toward the Master's degree here. The petition must be accompanied by a written recommendation from the student's graduate program adviser. The minimum residence requirement of three quarters at the University of Washington may not be reduced by transfer credit.

HB, 1966; S-B 63, November 1953 with Presidential approval; AI, March 1966; S-B 158, April 7, 1995 with Presidential approval; RC, December 3, 2013.

6.  Language Competence Examinations

  A. Educational Testing Service Standardized Exams

To provide for satisfaction of language competence requirements for advanced degrees, the University uses the Educational Testing Service standardized examinations in French, German, Russian, and Spanish and these standardized examinations will be given at the University and at other places throughout the United States on published dates. Students are urged to acquire and use foreign language competence as undergraduates or as early as possible in their graduate career. The ETS examination may be written and passed by undergraduates who are urged to establish their foreign language competence before entering the Graduate School.

  B. Other Language Exams

For languages other than French, German, Russian, and Spanish, foreign language examinations will be given in Seattle at the University on the day prior to the ETS examinations.

  C. Graduate School Procedures

The Graduate School will furnish information concerning procedures for signing up for an examination and for time and place of the examinations.

HB, 1966; RC, December 3, 2013.

7.  Master's Degrees

  A. Minimum Qualifications

All candidates for the master's degree must complete a minimum of 36 credits, with a minimum of three full-time quarters of residence in the Graduate School at the University of Washington (part-time quarters may be accumulated to meet this requirement); demonstrate proficiency in a foreign language (unless specifically excepted for a particular degree); prepare a thesis (unless specifically excepted in a particular program); and, complete all work for the master's degree within six years. This includes applicable work transferred from other institutions. (The University General Catalog contains complete details and discussion of the master's degree requirements.)

  B. Application for Degree

The student must make application for the master's degree at the Graduate School Office within the first two weeks of the quarter in which he or she expects the degree to be conferred. When the application is received, the Graduate School will review the student's record and his or her current registration and will notify him or her and his or her department promptly as to whether he or she will have satisfied the requirements for the degree at the end of the quarter. The previous work taken by the student, together with his or her current registration as planned with the approval of his or her department, must meet the requirements for the degree if the application is to be approved.

HB, 1966; RC, December 3, 2013.

8.  The Candidate Certificate

  A. Attainment of Candidacy

Admission to the status of candidate for the doctoral degree is evidence of substantial attainment beyond the Master's degree and completion of all requirements for the doctorate except the dissertation and the final examination. The attainment of candidacy is recognized by transmission from the Dean of the Graduate School to the graduate student of a letter indicating successful completion of the general examinations and all other requirements for the doctoral degree except satisfactory completion of the dissertation and the final examination.

  B. Candidate Certificate

Further recognition to the achievement of the status of candidate is the award of a special printed certificate signed by the President of the University and the Dean of the Graduate School and transmitted to the candidate in addition to the letter to him or her informing him or her of his or her admission to candidacy. The Commencement Program will show the names of those who have received candidate certificates during the prior year.

  C. Degree Designations

For the doctoral degrees currently offered by the University in the Graduate School the identification of achievement of candidate status may be expressed in the following manner in relation to the designation of the doctoral degree:

    1) Doctoral Designation
  • Doctor of Philosophy (Ph.D.)
  • Doctor of Education (Ed.D.)
  • Doctor of Musical Arts (D.M.A.)
  • Doctor of Arts (D.A.)
    2) Candidate Designation
  • Candidate in Philosophy (Ph.C.)
  • Candidate in Education (Ed.C.)
  • Candidate in Musical Arts (C.M.A.)
  • Candidate in Arts (C.A.)
  D. Degree Completion

The award of the candidate certificate in no way changes the present policies or procedures in relation to the admission to candidacy for the doctoral degree. Satisfactory completion of the general examinations and all prerequisites thereto constitutes admission to candidacy for the doctoral degree and is taken to mean recognition by the faculty that the candidate is qualified and encouraged to proceed to the completion of his or her dissertation and the awarding of the doctoral degree.
 

AI, November 1968; RC, December 3, 2013.

9.  Doctor's Degrees

In order to qualify for a doctor's degree, the student must present a minimum of three academic years of resident study, two of them at the University of Washington with at least one year in continuous full-time residence (the continuous year may be satisfied with three out of four consecutive full-time quarters); if required for his or her particular degree program, demonstrate a reading knowledge of at least one language other than English, which is important in the graduate student's field of scholarly activity; pass creditably a final examination usually devoted to the dissertation and the field with which it is concerned, and, complete all work for the doctor's degree within ten years. Applicable work from the master's degree and work transferred from other institutions must fall within the ten-year period. (The University General Catalog contains complete details and discussion of the doctoral degree requirements.)

HB, 1966.

10.  Scholarship

A grade-point average of 3.0 or above in all numerically graded courses numbered 300, 400, and 500 is required for a degree in the Graduate School. Students whose work is not of approved quality may be asked by the Dean of the Graduate School to withdraw. On the quarterly grade report and on each student's permanent transcript, all courses numbered 100 through 800, with the grades earned, are listed. However, grade points are not extended for 100- and 200-level courses or for 600-, 700-, and 800-level courses. Such courses are not included in quarter or cumulative grade-point averages.

HB, 1966; AI, June 1976.

11.  Theses and Dissertations

If a thesis or dissertation is required for the degree sought, the candidate shall deposit two typewritten copies thereof in the Graduate School Office at least two weeks before the end of the quarter in which he expects to take the degree. Instructions for preparation of theses and dissertations in acceptable form may be obtained at the Graduate School Office.

HB, 1966.

12.  List of Candidates for Advanced Degrees

Each quarter, the Dean of the Graduate School shall submit to the President a list of aspirants for advanced degrees to be conferred at the end of the quarter, with a recommendation to the Board of Regents that all those listed who fulfill their outstanding requirements for graduation be awarded their respective degrees. No student shall receive an advanced degree unless his or her name appears upon the list for the quarter in which the degree is to be granted.

S-B 74, April 18, 1957 with Presidential approval.

13.  Commencement Exercises

  A. Formal Exercises

Formal commencement exercises shall be held only at the close of the Spring Quarter.

  B. Diplomas

Diplomas shall be issued at the end of each quarter to such students as have completed graduation requirements at that time.

HB, 1946; RC, December 3, 2013.


For related information, see:

  • Board of Regents Governance, Regent Policy No. 3, "Revocation of Degrees"