University of Washington Policy Directory

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*Formerly part of the University Handbook
Board of Regents Governance

Standing Orders

Chapter 4




Advisory Committees of the Board of Regents



Advisory committees may be established by the Board of Regents on the recommendation of the Governance Committee of the Board to provide the University with expert advice on such subjects as the Board may specify, in accordance with Article IV, Section 5 of the Board's Bylaws. All advisory committees established herewith are subject to the principles set forth in Section 2 below.

1.  Advisory Committees

  A. University of Washington Advisory Committee on Real Estate (ACRE)

The Board of Regents of the University of Washington is vested by statute with responsibility for the management of the real properties of the University, including its Metropolitan Tract located in downtown Seattle. The Board has established an Advisory Committee on Real Estate (ACRE) and adopted the following principles.

    1) Membership and Terms

ACRE shall consist of no more than eight members to be appointed by the Board, plus the President of the University who shall serve ex officio. These appointments shall be based on recommendations submitted by the Governance Committee and approved by the Board after consultation with the Chair of ACRE and President of the University (or his or her designee).

One or two of the appointed members shall be selected from the Board. The remaining appointed members shall be experienced professionals of varying backgrounds.

There shall be a three-year term limitation for regent and non-regent members of ACRE, renewable by the Board. Members will be asked to make a minimum commitment of three consecutive years, and shall serve at the pleasure of the Board.

    2) Functions

ACRE shall advise the Board (and/or its appropriate committee) and the University President (and/or his or her designee) on matters relating to the management of the University's commercial income producing properties and other significant real estate investments.

    3) Administrative Support

The Executive Vice President for Finance and Administration shall ensure that ACRE has appropriate administrative support services, including secretarial assistance and record keeping.

  B. Audit Advisory Committee

The Board of Regents of the University of Washington is vested by statute with responsibility for the governance of the University. The Board hereby establishes an Audit Advisory Committee, with the following principles.

    1) Membership and Terms

The Audit Advisory Committee shall consist of no more than eight members to be appointed by the Board. The Chair, Vice Chair, and members shall be recommended by the Governance Committee and approved by the Board after consultation with the President of the University and his or her designee(s).

One or two of the appointed members shall be selected from the Board. The remaining appointed members shall be experienced professionals of varying backgrounds.

There shall be a three-year term limitation for regent and non-regent members, renewable by the Board. Members will be asked to make a minimum commitment of three consecutive years, and shall serve at the pleasure of the Board.

    2) Functions

The Audit Advisory Committee shall advise the Board or its appropriate standing committee and the University President, or his or her designee, on matters relating to the University's financial practices and standards of conduct. The committee is responsible for reviewing and advising on any external and internal financial audits, and internal controls. The committee may, through its Chair or a majority vote of its members, ask management to address specific issues within the responsibilities of the committee.

    3) Administrative Support

The Executive Vice President for Finance and Administration shall ensure that the Audit Advisory Committee has appropriate administrative support services, including secretarial assistance and record keeping.

  C. Governmental Affairs Advisory Committee

The Board of Regents of the University of Washington is vested by statute with responsibility for the governance of the University. The Board hereby establishes a Governmental Affairs Advisory Committee, with the following principles.

    1) Membership and Terms

The Governmental Affairs Advisory Committee shall consist of no more than eight members to be appointed by the Board. The Chair, Vice Chair, and members shall be recommended by the Governance Committee and approved by the Board after consultation with the President of the University and his or her designee(s).

One or two of the appointed members shall be selected from the Board. The remaining appointed members shall be experienced professionals with relevant backgrounds.

There shall be a three-year term limitation for regent and non-regent members, renewable by the Board. Members will be asked to make a minimum commitment of three consecutive years, and shall serve at the pleasure of the Board.

    2) Functions

The Governmental Affairs Advisory Committee shall advise the Board or its appropriate standing committee and the University President, or his or her designee, on matters relating to the University's relationship to federal, state, and local governments and agencies.

    3) Administrative Support

The Vice President for External Affairs shall ensure that the Governmental Affairs Advisory Committee has appropriate administrative support services, including secretarial assistance and record keeping.

  D. Diversity, Equity, and Inclusion Advisory Committee

The Board of Regents of the University of Washington is vested by statute with responsibility for the governance of the University. The Board hereby establishes a Diversity, Equity, and Inclusion Advisory Committee, with the following principles.

    1) Membership and Terms

The Diversity, Equity, and Inclusion Advisory Committee shall consist of no more than ten members to be appointed by the Board. The Chair, Vice Chair, and members shall be recommended by the Governance Committee and approved by the Board after consultation with the President of the University and his or her designee(s).

Up to four of the appointed members shall be selected from the Board of Regents. The President of the University shall be a member ex officio. One member shall be a member of the University of Washington faculty, selected in consultation with the Faculty Senate leadership. One member shall be a UW student, selected in consultation with ASUW and GPSS leadership. One member shall be on or closely associated with the Foundation Board, selected in consultation with the executive committee of the Foundation Board. The remaining appointed members shall be community members with relevant backgrounds.

There shall be a three-year term limitation for faculty, Foundation Board, and community members, renewable by the Board. Members will be asked to make a minimum commitment of three consecutive years, and shall serve at the pleasure of the Board. The student and regent members shall serve one-year terms, renewable by the Board.

    2) Functions

The Diversity, Equity, and Inclusion Advisory Committee shall advise the Board or its appropriate standing committee and the University President, or his or her designee, on matters relating to diversity, equity, and inclusion for faculty, students, staff, and in procurement and contracting.

    3) Administrative Support

The Office of the President shall ensure that the Diversity, Equity, and Inclusion Advisory Committee has appropriate administrative support services, including secretarial assistance and record keeping.

  E. Advisory Committee on Socially Responsible Investing

The Board of Regents of the University of Washington is vested by statute with responsibility for the governance of the University. The Board hereby establishes the Advisory Committee on Socially Responsible Investing (ACSRI), with the following principles.

    1) ACSRI Responsibilities

ACSRI advises the Board, or its appropriate standing committee, on the social and ethical aspects of issues related to socially responsible investing, including:
  • Proposals to divest submitted by members of the University community which meet the criteria specified in the Divestment Guideline.

  • Shareholder engagement (letter writing campaigns, proxy voting, sponsorship of shareholder resolutions, etc.).

  • Other matters, as requested by the Board.
The evaluation will be conducted in a time-frame that is appropriate to the issue being evaluated and is not limited by the academic year.

Upon request by the Board, the ACSRI will review prior approved Board actions related to socially responsible investing for their continuing appropriateness.

    2) Membership and Terms

The ACSRI will consist of no more than 12 voting members with consideration given to tri-campus representation. Member selection will be made from the following groups:
  • Three faculty members
  • Three students
  • Three members closely affiliated with the University, such as staff, alumni, or donors
  • Three members external to the University
Two ex officio, non-voting staff members will serve on ACSRI: a senior staff member from the Office of the Executive Vice President for Finance and Administration who will provide management and administrative support to ACSRI and a senior staff member from the Office of the President.

The ACSRI members will be recommended by the Governance Committee and approved by the Board after consultation with the President of the University, or his or her designee.

Except students who are graduating at the end of the academic year, all voting members will be appointed for two-year terms, renewable by the Board. During the ACSRI start-up phase, and at other times of high turnover, appointment terms of one, two, or three years may be made to ensure continuity. There is no term limit on ex officio members.

Voting members unable to participate fully during their term will be replaced by the Board prior to the expiration of their terms using the appointment process described above.

    3) Meetings

ACSRI meetings will be held during the academic year (from October through May) with regularly scheduled working meetings in October, December, February, April, and May. Additional meetings may be scheduled—or regularly scheduled meetings cancelled—at the call of the ACSRI Chair. ACSRI meetings are open only to ACSRI members and invited guests.

In the first scheduled meeting of the fiscal year, the ACSRI will develop a working plan based upon ongoing proposal review work from the prior year plus outstanding new proposals. Proposals submitted during the fiscal year will be added to the ACSRI agenda as the schedule permits or deferred for consideration to the next fiscal year.

The ACSRI Chair may create subcommittees and appoint subcommittee chairs. The subcommittee chairs will provide regular updates to the ACSRI Chair and to the ACSRI.

In addition to the working meetings, the ACSRI will hold an annual open forum to provide the University community the opportunity to meet ACSRI members, voice their opinions, and ask questions about socially responsible investing at the University and other related issues. The ACSRI Chair will moderate these meetings and all ACSRI members will be asked to attend.

    4) Voting

A two-thirds vote (eight voting members) is required to move a recommendation forward to the Board. If there are insufficient members present to meet the quorum when the vote is taken, votes may be taken by email to the ACSRI Chair. All recommendations and reports shall include a summary of minority viewpoints of ACSRI members.

    5) Recommendations to the Board

Recommendations for Board consideration from the ACSRI will be submitted to the Office of the Board of Regents and to the Office of the Executive Vice President for Finance and Administration.

The ACSRI Chair and other ACSRI members as appropriate, along with the sponsors of the original divestment proposal, will be available at the Board meeting to present information and answer questions.

    6) Reporting

Requests for action submitted to ACSRI will be posted on the ACSRI website. Final disposition of each request submitted will also be published on the website.

Decisions of the ACSRI to deny a divestment proposal will be communicated to the Office of the Board of Regents.

The ACSRI Chair will submit an annual report to the Board which summarizes ACSRI activities during the academic year. This report will be posted on the website.

    7) Staff Support

The Office of the President will manage the ACSRI member selection process.

The Office of the Executive Vice President for Finance and Administration will provide administrative support to the ACSRI including scheduling meetings, managing member communication, and maintaining the ACSRI website.

The Office of the Executive Vice President for Finance and Administration will work with the ACSRI Chair to develop ACSRI agendas, conduct research including the identification of outside experts, maintain meeting minutes, and provide other management support as requested.

2.  Principles that Apply to All Advisory Committees

  A. Committee Members

Members of all Board-created advisory committees serve at the pleasure of the Board and include appointments made by the Board for specified periods of time according to the organizational documents approved or authorized by the Board.

  B. Meetings

The advisory committees shall establish a regular meeting schedule. Other meetings may be called by the Chair of the advisory committee at any time. The Chair of the advisory committee may invite experts who are not members of the advisory committee to attend specific meetings to provide additional guidance, advice, and information.

  C. Indemnification and Compensation

The University shall indemnify members of the advisory committees to the fullest extent permitted by law, the Standing Orders, and Regent Policies of the Board. Advisory committee members will not be paid for service on the committee.

  D. Conflict of Interest

Regental members of the advisory committees are governed by conflict of interest rules applicable to regents. Non-regent members shall comply with the following conflict of interest provisions:

    1) Beneficial Interest

When a member of an advisory committee knows that the University is considering a transaction in which he or she has or may have a beneficial interest, the member shall (1) alert the Chair of the advisory committee of such beneficial interest, and (2) not participate in the formulation or rendering of advice with respect to the transaction.

    2) Best Interests of the University

Committee members shall not participate in the formulation or rendering of advice by the advisory committees where their participation could be influenced by financial or other considerations that would conflict or could reasonably appear to conflict with their obligations to only consider the best interests of the University. Where a member is uncertain about the application of this rule to particular circumstances, he or she should consult the Chair of the advisory committee, who may seek the advice of the Attorney General's Office as appropriate.

    3) Engagement in Transactions

Committee members may engage in transactions with the University if the Chair of the advisory committee and the University President (who may consult with the Attorney General's Office as he or she deems appropriate) determine that the member has not participated in the formulation or rendering of advice by the advisory committee to the University regarding the transaction.

  E. Chair and Vice Chair

The Chair and Vice Chair of the advisory committees shall be recommended by the Governance Committee and approved by the Board. During the absence of the Chair or while he or she is unable to act, the Vice Chair shall perform the duties and exercise the powers of the Chair.

  F. Communication

The Chair of the advisory committee shall provide quarterly reports to the Board or its designated standing committee.

  G. Amendments

Amendments to these principles (both those unique to a committee and those held in common) shall be subject to the approval of the Board.

BR, January 21, 1977; October 1989; June 9, 1995; September 17, 1999; January 21, 2000; July 12, 2012; November 14, 2013 [Effective January 1, 2014]; May 14, 2015; September 10, 2015; RC, October 1, 2015; May 12, 2016; March 9, 2017.


For related information, see:

  • Board of Regents Governance, Regent Policy No. 6, "Facilities and Spaces Naming Policy"