From time to time the University of Washington Board of
Regents has established committees or commissions to advise the Board on
matters of ongoing significance. The purpose of these committees and
commissions is to make available to the Board and to University officials
a broad base of professional judgment and skill of the highest order to guide
the Board in its planning and governing responsibilities for the University.
Membership in all Board-created advisory committees and
commissions serve at the pleasure of the Board and include appointments
made by the Board for specified periods of time according to the organizational
documents approved or authorized by the Board.
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A. |
The University of Washington Architectural Commission
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1) |
Establishment of the Commission
The Board of Regents established the Architectural Commission (commission)
in December 1957 to advise the Board and University President on matters
concerning the design, function, performance, and environmental integrity
of the University's buildings, landscapes, infrastructure, and urban
amenities.
In its advisory capacity, the commission reviews and evaluates plans and
projects that affect the aesthetic character and composition of the
University's three campuses. It reviews the selection of building sites,
the design of new buildings and public spaces, major additions and
modifications to these elements, and campus plans; and it issues general
and specific recommendations related to these elements, and to design and
planning policies that ensure the aesthetic and historic integrity of the
public settings of University life. The commission assists the Board and
University President in the selection of architects and consultants for
all projects that influence the physical and aesthetic character of its
campuses, and periodically reviews the design of these projects through
all phases of their development. In addition, the commission periodically
reviews and evaluates the University's campus master and subsidiary
plans, and advises the University President on related architectural and
environmental issues as they may arise, including historic
conservation.
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2) |
Statement of Organization and Function
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a) |
Number of Members and Representation
Nine voting members and four non-voting ex-officio members constitute the
University of Washington Architectural Commission. The Board of Regents
appoints all nine voting academic and professional members: the Dean of the
College of Built Environments, or his or her designee; four design professionals,
including at least two registered architects and one registered landscape
architect; a representative of the University of Washington Faculty Senate
recommended by the Senate Chair, who shall serve as Vice Chair of the commission;
a representative of student government jointly recommended by the President of
the Associated Students of the University of Washington and the President of the
Graduate and Professional Student Senate; and two voting members-at-large from
within or outside the University community, nominated by the University
President. The four non-voting ex-officio members of the commission include the
Senior Vice President, the Associate Vice President for Capital Projects, the
University Architect, and the University Landscape Architect.
The Chair of the commission may designate additional ex-officio members as
appropriate.
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b) |
Terms of Membership
The Board of Regents will appoint each professional member for a term of four
years; when the Board fills a vacancy among the professional members, the
appointee will serve for the remainder of the unexpired term. The faculty
and representatives and members-at-large will serve a term of two years.
Members of the commission may succeed themselves and may serve beyond the
appointed term, until the Board of Regents appoints a successor.
Wherever possible, the terms of professional and at-large members will be
staggered, such that no two appointments expire in the same year.
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c) |
Officers of the Commission, Quorum, Meetings, and
Procedures
The Dean of the College of Built Environments (or his or her recommended designee
as approved and appointed by the Board of Regents) will chair the commission and
preside at its meetings. In the event the Chair is absent from a regularly
scheduled meeting of the commission, the Vice Chair will preside. When and where
appropriate, the Chair will represent the commission at meetings of the Board of
Regents Finance, Audit, and Facilities Committee (FAF), and at any other meeting
where university groups, departments, or academic units seek the perspective of
the commission.
Any five voting members will constitute a quorum for the transaction of
commission business. Actions constituting commission recommendations must
secure the approval of a majority of those present.
The Vice Provost for Planning and Budgeting shall authorize appropriate
compensation for the professional members.
The University of Washington Office of the Vice Provost for Planning and
Budgeting, through the agency of the University Architect, will assist the
commission in the coordination of its meetings and minutes, and in the
preparation and dissemination of official correspondence.
The Chair of the commission, working in cooperation with the University
Architect, may from time to time appoint and convene sub-committees to act on
behalf of the commission to expedite the timely review of major projects; review
smaller projects that would not otherwise fall under the commission's purview;
and undertake special reviews or assignments of projects or the review of other
issues related to the urban, architectural, and aesthetic integrity of the
University.
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d) |
Advisory Responsibilities and Referral
Function
The Architectural Commission advises the Board of Regents and University
President on the planning and development of the University's primary campuses,
urban properties, remote facilities, and other significant environmental assets.
Its role includes recommending architectural and planning principles and
policies appropriate and advantageous in guiding the physical growth,
development, and conservation of the University's buildings and grounds
and their various physical settings and contexts. Except for minor interior
remodeling and renovations, the University refers all campus architectural and
planning matters to the commission for its review and
recommendations.
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e) |
Comprehensive Planning
The commission will make recommendations concerning the preparation of a
comprehensive general plan for the physical and aesthetic development of the
University' campuses, including and especially design principles to guide
future growth. The commission will periodically review existing, proposed,
and revised campus plans. In its ongoing review the progress of the campus
design and planning efforts, the commission may recommend the selection of firms
and consultants for specific projects, and periodically issue related
recommendations for approval by the Board of Regents. These recommendations
shall be documented and may be revised from time to time for the purpose of
providing a current guide for the design and performance of campus grounds and
buildings. In making recommendations involving campus open space, landscape
design, and plantings, the commission will seek the consultation of the
University Landscape Advisory Committee.
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f) |
Special Projects, Design Requirements, and Referral
Functions
The commission will review the urban and architectural design, performance,
and environmental consequences of all projects that influence the character
and integrity of the University’s campuses including new construction;
additions to existing buildings when such additions affect the exterior
appearance of buildings; major interior renovations of existing significant
buildings; and projects involving the development of the campus grounds,
including landscaping, sculpture, monuments, memorials, and public
art.
The commission will advise and assist the project designer and the University
in the development of all major projects. It will review such projects during
and upon completion of feasibility study, prior to the commencement of detailed
planning work, and following the commencement of the design process; it will
guide the project designers, review the progress of designs, and suggest
modifications and adjustments as necessary and appropriate up to the approval
of a fully developed design for construction. The commission's recommendations
will embody or set forth principles and criteria as they relate to campus plans
and to the principles of campus design and such other recommendations deemed
proper and important in the design of the project. The commission may recommend
approval of the design of projects, or recommend changes in the design.
Recommended changes that significantly affect the scope of work must secure
the concurrence and approval of the Senior Vice President prior to their
implementation.
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g) |
Recommendations for Awarding of Design
Contracts
The voting members of the commission shall make recommendations to the University
President and the Board of Regents for the awarding of major design contracts for
new construction and additions to existing buildings when such additions affect
the exterior appearance of buildings and major planning and site studies. Major
design contracts include any contract that requires the approval of the Board of
Regents.
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h) |
Procedure
In its meetings and deliberations the formal procedures of the commission will
be governed by Robert’s Rules of Order, latest revised
edition.
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i) |
Conflict of Interest
Commission members or their firms are not eligible to accept design or major
consulting contracts with the University of Washington on any projects during
the time of their tenure on the commission.
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B. |
University of Washington Investment Committee
(UWINCO)
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1) |
Establishment of the Committee
The Board of Regents of the University of Washington is vested by statute with
responsibility for the management of the properties of the University,
including its investment programs.
In May 2001, in recognition of the growth of the investment program in both
size and complexity, the Board established under its Finance, Audit and
Facilities (FAF) Committee (then known as the Finance and Audit Committee
or "FAC") an advisory subcommittee called the University of Washington
Investment Committee (UWINCO) to help it oversee investment programs.
UWINCO is comprised of both Regent and non-Regent members. Non-Regent members
are investment professionals whose expertise brings added perspective to the
investment process at the University.
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2) |
Statement of Principles
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a) |
Membership and Terms
UWINCO shall consist of no more than ten members to be appointed by the
Board of Regents, plus the President of the University who shall serve
ex-officio. These appointments shall be based on recommendations submitted
by the Chair of the Board of Regents after consultation with the Chair of
UWINCO and the President of the University (or his or her designee).
One or two UWINCO members shall be selected from the Board of Regents. The
remaining UWINCO members shall be experienced investment professionals of
varying backgrounds with close ties to the University. Criteria for non-Regent
membership on UWINCO shall include investment expertise in such areas as
private equity, hedge funds, international markets, real estate and
institutional investing; access to desirable managers; strategic focus;
and commitment to the University of Washington.
Regent and non-Regent members will be asked to make a minimum commitment of
three consecutive years, renewable by the Board of Regents.
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b) |
Functions
UWINCO shall advise the Board of Regents (and/or its appropriate committee) and
the University President (and/or his or her designee) on matters relating to the
management of the University’s investment program. This includes, but is
not limited to, the following: overall asset allocation, performance goals, new
investment strategies, strategy implementation, manager identification, due
diligence, and valuation policy.
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Meetings
Regular meetings of UWINCO shall be held quarterly. Special meetings may be
called by the Chair, the University President (or his or her designee) at any
time.
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d) |
Indemnification and Compensation
The University shall indemnify UWINCO members to the fullest extent permitted by
law and the Standing Orders of the Board of Regents. UWINCO members shall not be
paid for service as committee members.
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e) |
Conflict of Interest
Regent members of UWINCO are governed by conflict of interest rules applicable
to Regents. Non-Regent members shall comply with the following conflict of
interest provisions:
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When a UWINCO member knows that the University is considering a
transaction in which he or she has a beneficial interest, the member shall (1)
alert the Senior Vice President (or successor official) of his or her potential
beneficial interest and (2) not participate in the formulation or rendering of
advice with respect to the transaction.
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ii) |
Committee members shall not participate in the formulation or rendering of
UWINCO advice where their participation could be influenced by financial or
other considerations that would conflict or could reasonably appear to conflict
with their UWINCO obligations to only consider the best interest of the
University. Where a member is uncertain about the application of this rule to
particular circumstances, he or she should consult the Chair of UWINCO and the
Senior Vice President who may seek the advice of the Attorney General's Office
as appropriate.
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iii) |
Committee members may engage in investment transactions with the University
if the Chair of UWINCO and the Senior Vice President (who may consult with the
Attorney General's Office as he or she deems appropriate) determine that the
UWINCO member has not participated in the formulation or rendering of UWINCO
advice to the University regarding the transaction.
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f) |
Chair and Vice Chair; Administrative
Support
The Chair of UWINCO shall be designated by the Chair of the Board of Regents.
The Chair of UWINCO shall designate a Vice Chair from the committee membership.
During the absence of the Chair or while he or she is unable to act, the Vice
Chair shall perform the duties and exercise the powers of the Chair. The Senior
Vice President shall ensure that UWINCO has appropriate administrative support
services, including secretarial assistance and record keeping.
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g) |
Communication
The Chair of the committee and/or the Chief Investment Officer shall provide
quarterly reports on the performance of the University's investment program to
the Board of Regents (and/or its designated committee).
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h) |
Amendments
This Statement of Principles shall be reviewed annually and updated as needed.
Amendments, additions, deletions or replacements, may be recommended by UWINCO.
Such changes shall be subject to the approval of the President of the University
and the Board of Regents.
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C. |
University of Washington Advisory Committee on Real Estate
(ACRE)
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1) |
Establishment of the Committee
The Board of Regents of the University of Washington is vested by statute with
responsibility for the management of the real properties of the University,
including its Metropolitan Tract located in downtown Seattle. In
September 2009, the Board established an Advisory Committee on Real
Estate (ACRE) and adopted the following Statement of Principles.
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2) |
Statement of Principles
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a) |
Membership and Terms
The UW Advisory Committee on Real Estate (ACRE) shall consist of no more than
eight members to be appointed by the Board of Regents, plus the President of
the University who shall serve ex officio. The appointments shall be based on
recommendations submitted by the Chair of the Board of Regents after
consultation with the Chair of ACRE, the President of the University and his
or her designee(s).
One or two of the appointed members shall be selected from the Board of Regents.
The remaining appointed members shall be experienced professionals of varying
backgrounds.
There shall be a three-year term limitation for Regent and non-Regent members
of ACRE, renewable by the Board of Regents. Members will be asked to make a
minimum commitment of three consecutive years, and shall serve at the pleasure
of the Board of Regents.
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b) |
Functions
ACRE shall advise the Board of Regents (and/or its appropriate committee) and
the University President (and/or his or her designee) on matters relating to
the management of the University’s commercial income producing properties
and other significant real estate investments.
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Meetings
ACRE shall establish a regular meeting schedule. Other meetings may be called
by the Chair at any time. The Chair of ACRE may invite experts who are not
members of the ACRE to attend specific meetings to provide additional guidance,
advice and information.
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Indemnification and Compensation
The University shall indemnify members of ACRE to the fullest extent permitted
by law and the Standing Orders of the Board of Regents. ACRE members will not
be paid for service on the committee.
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e) |
Conflict of Interest
Regental members of ACRE are governed by conflict of interest rules
applicable to Regents. Non-Regent members shall comply with the following
conflict of interest provisions:
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When a member of ACRE knows that the University is considering a
transaction in which he or she has or may have a beneficial interest, the
member shall (1) alert the Senior Vice President (or successor official) of
the University of his or her potential beneficial interest and (2) not
participate in the formulation or rendering of advice with respect to the
transaction.
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Committee members shall not participate in the formulation or rendering
of advice by ACRE where their participation could be influenced by financial
or other considerations that would conflict or could reasonably appear to
conflict with their obligations to only consider the best interest of the
University. Where a member is uncertain about the application of this rule
to particular circumstances, he or she should consult the Chair of ACRE and
the Senior Vice President, who may seek the advice of the Attorney General's
Office as appropriate.
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Committee members may engage in transactions with the University if the
Chair of ACRE and the Senior Vice President (who may consult with the
Attorney General’s Office as she or he deems appropriate) determine
that the member has not participated in the formulation or rendering of
advice by ACRE to the University regarding the transaction.
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f) |
Chair and Vice Chair; Administrative
Support
The Chair of ACRE shall be designated by the Chair of the Board of Regents.
The Chair of ACRE shall designate a Vice Chair from the committee membership.
During the absence of the Chair or while he or she is unable to act, the Vice
Chair shall perform the duties and exercise the powers of the Chair. The
Senior Vice President shall ensure that ACRE has appropriate administrative
support services, including secretarial assistance and record
keeping.
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g) |
Communication
The Chair of ACRE and/or the Chief Real Estate Officer shall provide
quarterly reports to the Board of Regents (and/or its designated
committee).
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h) |
Amendments
This Statement of Principles shall be reviewed annually and updated as needed.
Amendments, additions, deletions or replacements may be recommended by ACRE.
Such changes shall be subject to the approval of the President of the
University and the Board of Regents.
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The Board of Regents is empowered by state law to establish,
operate, and maintain a school of medicine and to operate, maintain, control,
and supervise one or more hospitals to be used for patient care and as a
teaching resource for the University health sciences professional schools.
In January 2000, the Board of Regents established a board,
now known as the UW Medicine Board, to advise the Board of Regents, the
University President, and the CEO of UW Medicine/Executive Vice President for
Medical Affairs/Dean of the School of Medicine regarding the operation and
governance of UW Medicine and to govern the patient care aspects of the
University of Washington Medical Center.
The Board of Regents has approved the By-laws of the UW
Medicine Board; these By-laws and other organic and policy documents can be
found on the UW Medicine Board website.