Payment of Moving Expenses Incurred by New or Transferred Employees

(Approved by the Executive Vice President by authority of Executive Order No. 5)

1. Policy

The University of Washington is permitted by the state of Washington to pay moving expenses for eligible new or transferring employees. These policies and procedures are detailed in the state Office of Financial Management's State Administrative and Accounting Manual (SAAM), Chapter 60, "Moving Expenses," and comply with state laws, RCW 43.03.060 and 43.03.110 through 43.03.210.

2. Procedures Regarding Moving Expenses

Information regarding approval, move options, and corresponding payments can be obtained from the following web sources:

Moving Expenses—Related to the Relocation of Household/Personal Goods. This source provides information on eligibility, approval, and moving options.
Moving Expenses—Travel Costs Related to a Household Move. This source provides information on allowable and unallowable travel expenses and reimbursement procedures.
Moving Expenses—Payment Process and Tax Reporting. This source provides information on IRS definitions and reporting procedures.
Administrative Policy Statement 73.2, "Travel Expenses for Prospective Employees." This source provides related policy information concerning travel expenses for interviewing prospective employees.

3. Additional Information

For additional clarification contact:

Household Moves Buyer, UW Purchasing Dept	Phone:	206–543–5322
UW Payables Administration	Phone:	206–543–8414
UW Travel Office	Phone:	206–543–5858

March 1988; August 4, 2003.

University of Washington Policy Directory

Administrative Policy Statement

34.1

Payment of Moving Expenses Incurred by New or Transferred Employees

1. Policy

2. Procedures Regarding Moving Expenses

3. Additional Information