|
Getting
Access to
Online Systems
Access Forms
and Instructions
Communications Software
Signing On
Passwords
System Hours
Training
Contacts
|
|
|
Access Forms for keynes.u.washington.edu Systems
Two types of application forms are available to general campus
administrative users:
- The Administrative Systems Access Form
for the following systems:
- BGT - Budget Systems
- FIN - Financial Accounting Systems
- HEPPS - Payroll Systems
- PAS - Purchasing Systems
Please read the instructions before
applying.
- The Request for Access to the Student Database
(SDB)
These forms are available online, or from the UW Technology
Service Center, help@u.washington.edu, 206.221.5000.
Central office employees in Payroll, Purchasing, Accounts Payable, and
General Accounting offices should check with their supervisor for a more
specific application form.
The following includes more detailed information about the various
fields on the Administrative Systems Access Form. Please read these
before completing a request form.
These forms are available online, If you have questions, contact
the UW Technology
Service Center, help@u.washington.edu, 206.221.5000.
Requesting User
The requesting user must be on the UW Payroll.
Department Contact/Sponsor
We keep a second person on record in case we need to contact someone
regarding the account and the user is not available. Please provide the
name of a person whom we may contact regarding access. This person should
be:
- on the UW Payroll,
- different from the requesting user,
- in the same department or discipline as the requesting user, and
- preferably employed in a permanent position.
UW NetID
A UW NetID is your personal identifier for using UW online resources. For
more information, please read About UW
NetIDs.
Employee ID number
This is the nine-digit number given to you by the UW. If you have a
new faculty/staff ID card, it should be printed on the front. Check with
your payroll coordinator if you're not sure what it is. (Note: this is
not your Social Security number.)
Organization Code(s)
List the organization code(s) this usercode will access. If you are
unfamiliar with the budget/organization code structure for your department
or college, please contact your department administrator for assistance.
You can also read a basic overview
of the organization code system.
NOTE: Each organization code will generate a separate usercode.
Signatures
The form must be signed in ink by:
- the requesting user,
- the department sponsor/contact,
- a department chair or administrator (if applicable), and
- the department dean or director.
Three distinct signatures are required to process applications. Except
in unusual cases, forms with fewer than three may be delayed or rejected.
College or departmental procedures may call for more rigorous approvals.
When requesting access to organization codes outside of your department,
the chair, dean, or director who is responsible for those organization
codes must also sign the form.
Online Systems Requested
Read the Overview of the Online
Administrative Systems for general information.
- Requests for the Student Database (SDB) should be submitted on the SDB
Request form.
- Budget (BGT) State Update is restricted and must be approved by the
Budget Office.
- Communications (COM) Long Distance Billing requires additional approval.
|
