| The following table describes the data elements, their lengths, requirements and edits. The following abbreviations are used in the Format column: | |
|---|---|
| Abbreviation | Description |
| n | Numeric Character (0-9, +, -, comma, $, matching parenthesis, decimal point) |
| a | Alphanumeric Character (A-Z, a-z, numeric characters (see n above for description), special characters OK) |
| b | Blank, a space is required in position(s) |
| x | The fixed value 'x' is required in the noted record position(s) |
| - | Dash required in specified position |
| TC60 Cost Transfer Invoice (CTI), Fixed File Format -- Batch Header Record | |||||
|---|---|---|---|---|---|
| Field Name | Record Position(s) | Value Req'd | Format | -----Description----- | Edit |
| Transaction Code | 1-2 | Yes | xx | Field that identifies the type of FAS detail transaction. Only one type of transaction may be in a batch. | '60' for Cost Transfer Invoices. |
| Batch Date | 3-8 | Yes | nnnnnn | yymmdd | e.g. 970623 |
| Filler | 9-12 | n/a | bbbb | Reserved | Must be spaces |
| Batch Number | 13-14 | Yes | nn | Sequence number of this batch on Batch Date noted above. | User established, |
| Detail Code | 15 | Yes | x | This field indicates that this record is a Batch Header. | Must be a 'B'. |
| Filler | 16-21 | n/a | bbbbbb | Reserved | Must be spaces. |
| Batch Transaction Count | 22-26 | Yes | nnnnn | This is the number of Documents in the Batch | (none) |
| Batch Amount | 27-37 | Yes | xnnnnnnnnnn | This is the total of all Detail Record Dollar Amounts. | Must be a signed number, right justified, zero filled, dollars and cents with NO decimal point. (e.g., +1234567890 or -0002468013) |
| Filler | 38-240 | n/a | 203 b's | Reserved | Must be spaces. |
Examples of TC60, CTI Fixed Format File Batch Records (only relevant part shown, all following characters are spaces, actual input is a single string of 240 characters):
1 2 3 4 5 6 7
1234567890123456789012345678901234567890123456789012345678901234567890
----------------------------------------------------------------------
60951023 01B 00015+0000003000
60951102 29B 00109+0002012367
60950926 41B 00006-0000006000
| TC60 Cost Transfer Invoice (CSH), Fixed File Format -- Detail Record | |||||
|---|---|---|---|---|---|
| Field Name | Record Position(s) | Value Req'd | Format | -----Description----- | Edit |
| Transaction Code | 1-2 | Yes | xx | Field that identifies the type of FAS detail transaction. Only one type of transaction may be in a batch. | '60' for Cost Transfer Invoices. |
| Batch Date | 3-8 | Yes | nnnnnn | Date tied to Cash Transmittal | yymmdd (970507) |
| Filler | 9-12 | n/a | bbbb | Reserved | Must be spaces |
| Batch Number | 13-14 | Yes | nn | Sequence number of this batch on Batch Date noted above. | User established, |
| Detail Code | 15 | Yes | x | This field indicates that this record is a Detail Record. | Must be a 'D'. |
| Requesting Budget Number | 16-21 | Yes | nnnnnn | Budget number being charged. | None at this level |
| Requisition Number | 22-30 | See Edits | aannnnnnn | The requisition or encumbrance number | Will be filled from Budget master files. Leave blank. |
| Requesting Expenditure Object | 31-32 | Yes | nn | Part of Revenue Code | Depending upon the originating area and Budget Number, this portion of the account code may be blank, zeroes, a revenue code, an expenditure code or a general ledger code. |
| Requesting Expenditure Sub-Object | 33-34 | Yes | nn | Part of Revenue Code | Depending upon the originating area and Budget Number, this portion of the account code may be blank, zeroes, a revenue code, an expenditure code or a general ledger code. |
| Requesting Expenditure Sub-Sub-Object | 35-36 | Yes | nn | Part of Revenue Code | Depending upon the originating area and Budget Number, this portion of the account code may be blank, zeroes, a revenue code, an expenditure code or a general ledger code. |
| Liquidation Code | 37 | See Edits | a | Self Explanatory. | 'N' for Non-Liquidating
'C' for Completely Liquidating 'P' for Partially Liquidating '*' if none of the above |
| State/Local Code | 38 | No | b | State/Local Funds Code. | Will be filled from Budget master files. Leave blank. |
| Requesting Task | 39-41 | Upon Request | aaa | Cost accounting codes provided by the requesting dept. Values must be entered when requested by dept being charged. | None at this level |
| Requesting Option | 42-44 | Upon Request | aaa | Cost accounting codes provided by the requesting dept. Values must be entered when requested by dept being charged. | None at this level |
| Requesting Project | 45-50 | Upon Request | aaaaaa | Cost accounting codes provided by the requesting dept. Values must be entered when requested by dept being charged. | None at this level |
| Servicing Budget Number | 51-56 | Yes | nnnnnn | Budget number of department providing the service or material | None at this level |
| Servicing State/Local Code | 57 | No | b | State/Local Funds Code of the servicing budget number. | Will be filled from Budget master files. Leave blank. |
| Servicing Revenue Code | 58-63 | Yes | xxxxxx | Expenditure code for costs being transferred. | Must be appropriate cost transfer code '21####' |
| Servicing Task | 64-66 | No | aaa | Cost accounting codes used by the issuing dept. | None at this level |
| Servicing Option | 67-69 | No | aaa | Cost accounting codes used by the issuing dept. | None at this level |
| Servicing Project | 70-75 | No | aaaaaa | Cost accounting codes used by the issuing dept. | None at this level |
| Commodity Code | 76-86 | No | bbbbbbbbbb | Reserved for future use. | Must be spaces |
| Quantity | 87-95 | No | xx | Reserved for future use | Must be '00' (zeros) |
| Dollar Amount Sign | 96 | Yes | a | Debits are '+' Credits are '-' | Must be '+' or '-' |
| Dollar Amount | 97-106 | Yes | nnnnnnnnnn | Dollar amount of sales. | Must be a number, right justified, zero filled, dollars and cents with no decimal point. |
| Document Date | 107-112 | Yes | nnnnnn | Billing Date | Format must be mmddyy |
| Document Nbr Prefix | 113-114 | Yes | aa | Originating Area Code | Access table validation completed at Submission time. |
| Document ID Number | 115-120 | Yes | aaaaaa | User sequential identification number | None |
| Units | 121-122 | No | bb | Reserved for future use | Must be spaces |
| Rate | 123-127 | No | xxxxx | Reserved for future use | Must be '00000' (zeroes) |
| Second Description Line | 138-157 | No | 30 a's | A second area for issuing department to describe the transaction. | None |
| Servicing Unit Contact Phone # | 158-167 | No | 10 a's | Issuers office telephone number. | None, any format is acceptable. |
| Filler | 168-237 | No | 70 b's | Reserved. | Must be spaces. |
| Prior Year Flag | 238 | No | a | Field used to indicate accounting year accruals when requested by General Accounting. | 0 - Normal Condition
1 - Acceptable when designated by GA 2 - Acceptable when designated by GA |
| Originating Area Code | 239-240 | Yes | aa | Field used to identify the source of transactions. | Access table validation completed at Submission time. |
Example of a TC60, CTI Fixed Format File Detail Records (line wrap used below, actual records will be a single string of 240 characters):
1 2 3 4 5 6
123456789012345678901234567890123456789012345678901234567890
------------------------------------------------------------
60951023 01D149490X123456 011420 00000000000014949
0962077000000000000 000000000+0000246800102395
XX765432 0000002066851234 (beginning of 70 spaces)
(end of 70 spaces) 0XX
