Getting Access to
Online Systems

Access Forms and Instructions

Communications Software

Signing On

Passwords

System Hours

Training

Contacts

Getting Access to keynes.u.washington.edu

Administrative information is currently available on the computer keynes.u.washington.edu. A usercode and an RSA SecurID card or ENTRUST token is required to log onto Keynes. Read the RSA SecurID/Entrust Token Eligibility Policy to find out who is eligible to use the RSA SecurID/ENTRUST token.

• You must have your own usercode.
• No shared or inherited usercodes are allowed.
• A UW NetID is required to set up a usercode.

Getting set up on Keynes

You need a special Usercode and an RSA SecurID card or ENTRUST token to access the online Administrative Systems on keynes.u.washington.edu. Fill out an Administrative Systems Access Form for access to any of the databases, except for the Student System (SDB). For access to SDB, fill out a Request for Access to Student Database (SDB) form. For more information about these forms, see Access Forms.

If you are unable to open either of these forms, call 206.221.5000 or send email to help@u.washington.edu.

Removing Existing Access

To remove access for an individual, have the person's supervisor email help@u.washington.edu with the following information:

• The person's name,
• Their usercode,
• The reason why access should be deleted, and
• The serial number of their securID card (if known).

Also, please return the RSA SecurID card or ENTRUST token to UWTSC, Administrative Applications, Box 359540.

Changing Departments

Employees who are changing departments and know they will need access in their new deparment can keep their RSA SecurID or ENTRUST token. They will still need to re-apply for access in the new department by completing and sending a new Admin systems access form or Student Database form.

Employees who are not sure whether or not they will need access should return their RSA SecurID or ENTRUST token by following the procedures above.

Limits to access

• Usercodes with access to financial, purchasing, and payroll data are linked to a 10-digit departmental organization code. This allows you to access the budgets for just that department or organization. If you need to access more than one organization's data, you are issued additional Usercodes, which you access by entering the "Switch" command on the main menu.
• Usercodes with access to Student Systems are linked to a security mechanism that restricts access to specific colleges and major codes.