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Additional Resources:
Additional online Administrative systems and resources can be found on the Online Administrative Systems and Tools.
If you have trouble downloading the form from the above page, we'd be glad to send you one. Contact us at help@u.washington.edu or 206.221.5000.
Send completed forms to the UW Technology Service Center, Box 352830.
The Administrative Applications Group processes all requests for access to the Administrative Systems and answers questions about pending requests or access problems.
Administrative Systems training courses are available at no charge. See the UW Computer Training Catalog for dates and times. Relevant system documentation is provided at individual training courses.
or email help@u.washington.edu
You need a special Usercode and a SecurID card to access the online Administrative Systems on keynes.u.washington.edu. Fill out an Administrative Systems Access Form for access to any of the above listed databases, except for the Student System (SDB). For access to SDB, fill out a Request for Access to Student Database (SDB) form.
Call 206.221.5000 or send email to info@u.washington.edu to request either of these forms.
To remove access for an individual, have the person's supervisor email adminapp@u.washington.edu with the following information:
Also, please return the SecurID card to the Service Center, Box 352830.
Employees who are changing departments and know they will need access in their new deparment can keep their SecurID card. They will still need to re-apply for access in the new department by completing and sending a new Admin systems access form or Student Database form.
Employees who are not sure whether or not they will need access should return their securID card by following the procedures above.
Connecting to Keynes requires the use of secure software. If you are connected to the UW network, you can download secure terminal software for Macintosh and Windows machines from the UWICK Contents listings.
Accessing keynes.u.washington.edu from an Apple computer:
Type the information being requested. This is italic, e.g. Usercode.
Type the command exactly. This is bold, e.g. HEPPS.
For each administrative system screen you display, you must first fill in the information requested and then press the key on your keyboard that sends the information. In this document, we refer to this operation as "press <Enter>." On most computers, <Enter> is the large "Enter" key on the 10-key pad.
Press the key that performs that function on your keyboard. Most keyboards have a key that takes the cursor to the Home position (the upper left corner of the screen). On many Macintosh keyboards, the <Clear> key acts as the <Home> key.
Clients who have access to Administrative Systems have been issued SecurID cards and see the following screen after entering their Usercode and password:
This screen is used to authenticate your access.
The Administrative Applications Main Menu is displayed, unless this is the first time you have signed on with this Usercode, or if it has been 60 days since you last changed your password. In that case, the Password Change Screen is displayed.
Note: you will not be able to see the characters you are typing.
A password change is required every 60 days.
If a password is not changed in the 60 days, it expires.
If you forget your password, call 206.221.5000 to get a new temporary password.
Passwords must be at least 4 characters long.
When any error occurs on the Password Change Screen, retype all passwords, starting at the beginning.
If you do not wish to change your password after the Password Change Screen appears, type "X" in the box at the lower right and press <Enter>.
Message reading THIS USERCODE HAS BEEN SUSPENDED.
Message reading Usercode may not be used for logon.
Doesn't accept password, but no error messages.
Trouble entering a PRN (Pseudo-Random Number)
