All Admin Actions have the same choices for attachment types, so changing from one AA type to another should not be a problem. If you’re changing an Admin Action into a Funding Action, the only attachment type in common is Internal (UW) Document. See the Common AA Fields section of the User Guide for more information.
There are several ways to assign an item to another person or to a virtual location such as File.
As a result, the Reassign page will display, either directly if the tab was clicked, or in a separate window.
Note: You cannot assign a Funding Action or any type of Admin Action to “File” if it has a status of “In OSP.”
If the Reassign page had opened in a separate window, it will automatically close when you click the Assign button.
Note: You also have the option to reassign an item when you add or modify a Hold, or change its status (Deny, Mark as Duplicate, Approve, etc.).
When you are reassigning an item that’s in a cycle, you can reassign other Related Cycle Items at the same time.
You can also see the item’s Assignment History from the Reassign page. The history shows prior assignments and indicates the date and time, who made the change, the new assignment, and any added notes.
The information displayed includes
You can mark any action as duplicate. To do so:
To change an action to Denied status:
When you click Deny, the window will close and the action will display with the status of Denied.
If for some reason the status needs to change, the user may place the action back into the In OSP status by clicking In OSP on the left navigation menu and following step 3 above, clicking "In OSP" to complete the process.
Use Non-Award Agreements (NAAs) for generic agreements that do not pertain to the funding for a project.
To create an NAA, follow the directions to Create an Admin Action, and then convert the AA to an NAA.
This field records the date of last signature for all signed agreements (standard bi-lateral agreements or agreements which only carry a single signature). This information will be used for award reporting, and by the School of Medicine and Clinical Trials Office to verify that agreements have been signed prior to enlisting participants in clinical trials studies.
You must complete this field before approving the NAA. When you select Required, you must enter a date.
If you change your choice from Required to Not Required, any existing date value will be cleared.
When you create an NAA, you must provide information for the statement “This agreement/amendment provides sponsor or third party with:” which displays below the Sponsor Award Number field.
The list of choices, with check boxes, are:
Choose all that apply. If you select “None” the system will clear all other check boxes and disable them. To re-enable the check boxes, uncheck “None”.
When you select either the Exclusive or Non-exclusive commercial license check boxes, the system displays a follow-up question of “Did the sponsor agree to WAIAP pricing?” You must answer Yes or No to this question.
You must also specify the type of agreement by selecting one or more check boxess. The types of agreements include:
All other information specified in the NAA is standard on all Admin Actions.