How to Order Your University of Washington Transcript
- Important transcript ordering information
Three ways to order your Official Transcript
- Order Online - available only to current students and students who attended after 1982
- Transcript Request Form - available to all; submit this form by mail, fax or emailed PDF
- In-Person - submit the Transcript Request Form in-person with same day pick-up available
- How to view your unofficial transcript
- How to order your Academic Record
Academic record - for record of completion of non-credit Continuing Education Units or a Certificate Program
Important Transcript Ordering Information
Requesting Your Official Transcripts
- Before ordering an Official Transcript, please check your unofficial transcript on MyUW (on the Academics Tab, in the Grades box) to ensure your grades and/or degree have been posted. We will not reprint or reorder (for free) Official Transcripts because of a failure to do so.
- We will process your transcript request form received by mail, fax, or emailed as an attached PDF within 2 business days after being received by the Transcript Office.
- If you order your transcript in person, same day pick up is possible for 1-5 copies; however, if it needs to be mailed, it will be processed within 2 business days after your request is submitted.
- If you have a form to submit with your transcript request form (such as AMCAS, LSAC, etc.), you cannot order your transcript via MyUW. You must send the transcript request form and your organization's form together by mail, fax, email or in person.
- If you would like to have someone other than yourself pick up your transcript for you, you need to include the following information on your Transcript Request Form, or on a separate note to our office:
- 1. Your name and student number
- 2. The full name of the person who will be doing the pick-up (they will need to bring in a photo ID)
- 3. How many copies of your transcript they are authorized to pick-up
- 4. Your signature
- This note must either come with the person to our office or it must be faxed or emailed to us as a PDF prior.
- If you have any questions about a transcript you have already ordered, and it has been at least 2 weeks since the placement of your order, please call the Registration Office, (206) 543-8580, weekdays, 10:00 a.m. to 4:00 p.m.
- We do not accept any transcript orders by telephone.
Delivery of Your Official Transcripts
- The University of Washington does not fax official transcripts. Our official transcripts are available in hard copy and electronically (e-transcripts). Transcripts can be picked up in person, sent by mail or by email. If you need your transcript notarized, you cannot have it sent electronically (e-transcript).
- Same day pick up is possible for 1-5 copies of your official transcript if ordered and picked up in person.
- Our transcripts all go out regular mail, both domestically and internationally. If you want to order your transcript Express mail, you can only do so when ordering on MyUW, there is an express mail option for an extra fee. This option is not available for current students. If you order your transcript in person, all students can bring a prepaid Express envelope from the US post office, UPS or FedEx and we will mail it out from our office. It is not possible to do Express mail with the transcript request form.
- For current students ordering through MyUW who are mailing internationally, please fill out the 4 lines of the address fields with your foreign address, you may leave the city, state, and zip code blank.
- Your transcript will not be issued until all holds have been removed and all outstanding bills have been paid to the University of Washington.
- If your transcript is to be used for official purposes please check with your organization or school if it should be sent from the University of Washington directly to the school or agency.
- If your transcript is sent directly to you, it is enclosed in an envelope and sealed on the back - which may not satisfy an official request for your transcript.
Three ways to order an Official UW Transcript
Available only to current and former students who attended after 1982
Ordering transcripts online is only available to currently registered and former students who attended after 1982. You may order official transcripts with this Order Official Transcript tool or through MyUW on the Academics tab in the box labeled Grades. All transcripts ordered online will be automatically mailed. If you would like to pick-up your transcript in person, please see the section Fill Out a Transcript Request Form in Person.
Transcripts are printed each business night (Monday-Friday excluding holidays). If you order a transcript before 6pm PST, your transcript will be printed and mailed the next business day and you will get one confirmation email. If the order is received after 6pm, the transcript will be printed and mailed within two business days. Transcripts ordered on a Friday or over the weekend will be processed the next working day. There is a $2 convenience fee each time you use the service.
To order your transcript online you will need a UW NetID. As a former student, you will have a UW NetID (unless you attended prior to 1982)and your UWNetID remains the same throughout your life.
- If you have forgotten your password, you can Reset Your Password.
- If you are uncertain what your UW NetID is or if you attended the University prior to the establishment of UW NetIDs, we suggest you print out the Transcript Request Form and email as a PDF, mail, fax it in or bring it in person to our office in order to obtain a copy of your official transcript.
- You have the option to visit the site Your UW NetID to obtain your UWNetID, but you will need your Student Number and Private Access Code (PAC). If you don't know or can't remember either of these, you can contact the Registration Office, 225 Schmitz Hall or call 206-543-8580, where you receive the information to look up your NetID and then reset your password. One screen will ask you to confirm your identity, please choose the first option 'UW Student'. Even if you are an employee, alumni, graduate student ect., if you took a UW class, you are considered a UW Student for this purpose.
- Please Note: When attempting to obtain your forgotten UWNetID, if your Directory Release/FERPA setting is set to NO, you will not be able to obtain this information by phone. You will need to come in person to our office. If you wish to change your Directory Release to YES, you will need to send a copy of a government issued ID, this can be scanned and emailed to our office, with a note saying you want to change your Directory Release to YES with your signature. Then once we receive it and change your status to YES, we will be able to release that information by phone and you can set up or look up your UW Net ID.
For more information on FERPA and Directory Release, please read UW's FERPA for Students.
Send a Transcript Request form by mail, fax or emailed PDF
To order your official University of Washington transcript, please complete a Transcript Request Form with the following information:
Your full name and any names you formerly used;
Your University of Washington student number or your social security number (if student number is unknown, okay to leave blank);
Your date of birth;
Your approximate dates of attendance at the University of Washington;
Your daytime telephone number and email address;
The address or addresses where you want your University of Washington transcript sent;
Your signature authorizing the transaction (unsigned Transcript Request Forms will NOT be processed);
Include a form of payment to cover the $9 per copy transcript fee. We prefer Visa or Mastercard and require the expiration date, but also accept checks made out to the University of Washington.
Please make sure you include a daytime phone number and email address so we can reach you quickly if there is a problem.
Once you complete the form, you may:
- Fax us your completed Transcript Request form, the fax number is 206-616-3222. Please allow 48 hours before checking on the fax request, as the staff needs time to process it.
- Scan the completed Transcript Request form and email it to us as an attachment, our email is firstname.lastname@example.org
- Mail your transcript request and a check made out to University of Washington to:
University of Washington
Seattle, Washington 98195-5850
Fill out a Transcript Request Form in Person
We also offer ordering and picking up your transcript in person at the UW Seattle Campus. Please come to the Transcript Request Window at 225 Schmitz Hall and complete a Transcript Request form. Same day pick up is possible for 1-5 copies of your official transcript, or we will mail transcripts to the address of your choice, at no additional cost for national or international. There is a $9 per copy transcript fee that is required at the time of order. Payment is accepted by check, money order, Visa or MasterCard. If you need to pay in cash, complete the order form at the Transcript Request Window, then pay the fee at Student Fiscal Services, 129 Schmitz Hall. Student Fiscal Services is open from 9 a.m. until 5 p.m., Monday through Friday.
Map to Schmitz Hall, 1400 NE Campus Parkway, Seattle WA 98105
Unofficial UW Transcript
Current students and students who attended AFTER 1982
Current students and students who attended after 1982 may access unofficial transcripts through the Grades box found on the Academics tab on MyUW. Use your UW NetID and password to access MyUW. It will create a PDF file of your unofficial transcript for you to view or print. You may pick-up a copy of your unofficial transcript in person from the Transcript Request Window, 225 Schmitz Hall or the Undergraduate Gateway Center, 171 Mary Gates Hall. The unofficial transcript is issued at no charge and you may request one per day. Unofficial transcripts are not faxed or sent via e-mail from our office.
Students who attended BEFORE 1982 (More recent attendees please see previous paragraph!)
You may obtain an unofficial copy of your UW transcript by coming into our office at 225 Schmitz Hall or request to have it mailed to you. (NOTE: We cannot email or fax unofficial transcripts.) To request an unofficial transcript be mailed to you, please print the following information on a piece of paper and sign it.
- Full Name
- Former Names (if any)
- Date of Birth
- Approximate Dates of Attendance
- Mailing Address
- Email (for contacting in case of problems, note we cannot email unofficial transcripts)
Then forward this document to the UW Transcript Office by:
- Fax - Fax us your information and signature, the fax number is 206-616-3222. Please allow 48 hours before checking on the fax request, as the staff needs time to process it.
- Email - Scan your information and signature sheet and email it to us as an attachment, our email is email@example.com
- Mail - Mail the information with your signature to:
University of Washington
Seattle, Washington 98195-5850
Ordering your Academic Record
If you were only enrolled in non-credit/clock hour UW School of Professional and Continuing Education units or were enrolled in coursework for a Certificate program, you will not have a transcript record. You must contact the UW PCE office at (206) 543-2350 to obtain a copy of your Academic Record.