Compliance

Included on this page:

• Overview of Departmental Responsibilities
• Cost Sharing
• Expenditures
• Food Approval
• Program Income
• Salaries and Stipends
• Miscellaneous

Overview of Departmental Responsibilities - Post Award Compliance Checklist

Cost Sharing

• Overview of Cost Sharing Process
  • Viewing the Cost Share Pledge in the Budget Driver
  • Manditory Vs voluntary Cost Sharing
  • Faculty Effort Certification
  • Non-Faculty Salary cost Sharing
  • Percent vs. Fixed Amount Cost Sharing

• Policies
  • GIM 21 - UW Cost SharingPolicy
  • NSF Aggregate Cost Sharing Policy
  • Requesing a reduction in Cost Share Pledge
  • Sub account Cost Sharing requirements

• Cost Sharing Match and Documentation
  • Department responsibilities
  • Third Party Cost Sharing Contributions
  • Faculty/Senior Research Cost Sharing effort

• Other Cost Sharing Topics
  • Unrecovered indirect cost as Cost Sharing
  • Tution waivers as Cost Sharing
  • Fringe benefits for non-faculty salary as Cost Sharing
  • Sub-Contract Cost Sharing monitoring
  • Cost Sharing Campus Training

Expenditures

• Expenditures - Grant and Contract Accounting
• Proposal Costs
• Reverse Expenditures (Grant, Contract or Gift)
• Request to Transfer Expenditures (RTED)
• Telecommunication Costs to Grant, Contract & Gift
• Participant Support Costs(NSF and US DEPT of Education Grants)
• Encumbrance Codes Matrix ("T", "BSC", "BIA", "TN", "BCA", "ZB", and others)
• University of Washington Expenditure Codes(Object-Subobject)(web page)
and
• (pdf)

Food Approval

• Food Approval
• Food Approval--Explanation of Code Numbers

Program Income

• Program Income Definition
• Program Income Policies

Salaries and Stipends

• Administrative/Clerical Costs (A-21)
• Change in Status of Principal Investigator/Key Personnel
• Grant and Contract Certification Reports
• Pre-Doc Stipends (08-02 vs.01-90)
• Salary Encumbrances
• Salary Limitation on NIH SAMSHA and HRQ

Miscellaneous

• Cost Accounting Standards (CAS) Status Updates
• Equipment Fabrication
• Fixed Price Surplus
• Indirect Cost Information
• Subcontracts - Indirect Cost
• Institutional Allowance/Transfer Coding (Revised 3/31/98)
• Signature Authority, Delegation of
• Interest Income

Grant and Contract Accounting
A Department of Financial Management
gcaques@u.washington.edu
Modified: December 30, 2004