Surplusing Items

Each department needing to surplus material should complete the online surplus request form. Upon completion and submission of the online surplus request form, you will receive an email with the surplus number assigned to your request and further instructions to expedite removal.

For surplus requests requiring pick up, budgets will be charged the current moving rate.

Click here for the surplus online request form. You may also deliver items to the Surplus Warehouse.

Inventory Tags

If the department is surplussing material that is affixed with an inventory tag, the Equipment Inventory Office requires that you send an original 1024 form to their office at box 351121 in order to properly track the department’s assets as per University policy.

Items Needing Deconatmination/Items Not Accepted by Surplus

Any laboratory equipment contaminated or potentially contaminated with biological material, chemicals, or radio-isotopes must be decontaminated prior to delivery to Surplus Property. In addition, a Notice of Laboratory Equipment Decontamination Form must be completed and affixed to the item. Please Click here for a list of items requiring decontamination form.

The following items must be reviewed and approved for surplussing by EH&S prior to moving:

• Chemical Products (commercial use) i.e. paint, cleaners, floor wax, etc.

The following items CANNOT be accepted by Surplus Property:

• All chemicals (except those listed above)
• Capacitors, Transformers (note: some equipment may contain transformers, such as x-ray equipment and electron microscopes; these transformers may be accepted but must be drained of oil and the oil must have been tested tested and certified by EH&S as being non-PCB)
• Gas Cylinders, Pressurized Containers / Vessels
• Instruments Containing Mercury (measure temperature or pressure)
• Materials containing Asbestos, including but not limited to: Autoclaves, Laboratory ovens, Fire Proof file cabinets, anything that produces high heat
• Any equipment containing a radioactive source must be checked by EH&S Radiation Safety Division prior to public sale. Please contact Molly McGee in the Radiation Safety Office at mkmcgee@u.washington.edu or (206) 685-5311. These items include:
• Gas chromatographs
• Germicidal UV lamps
• Lasers
• Scintillation counters
• X-ray equipment
• Any item with a radioactive sticker

Computer Disposal Policy

Surplus Property will be responsible for appropriately purging all data from computers and electronic storage devices.

Surplus Property will purge data from University computers using one of the following two methods:

• Utilize Department of Defense approved data destruction software following DOD guidelines
• Destroy the hard drive platters in a manner that does not allow the drive to be rebuilt

However, UW departments must practice due diligence by deleting all files prior to surplusing their equipment, especially files which contain confidential data, such as personnel, patient, legal, or student information.

Contact Information

Phone: 206.685.1573
Fax: 206.616.5280
Email: surplus@u.washington.edu