Positions Designated as Essential - Classified and professional staff in positions designated essential report to work during suspended operations and the pay and leave practices for them are exactly the same as during regular periods of work.
Positions not Designated as Essential - The following table describes the pay and leave practices during suspended operations for classified and professional staff in positions not designated essential.
|Employment Category||Leave and Pay Practice During Suspended Operations
(Staff in Positions Not Designated Essential)
|Overtime-eligible Classified Non-union, Contract Classified, and Professional Staff||Staff do not report to work. Missed work time is accounted for by using annual leave, personal holiday (full-day absence only), accrued compensatory time, leave without pay or by making up time missed (up to one work week). See more about make up time below.|
|Overtime-exempt (excepted) Classified Non-Union and Contract Classified Staff||Staff do not report to work. Missed work time is accounted for by using: annual leave, personal holiday (full-day absence only), accrued compensatory time, leave without pay (full days only), or by making up time missed (up to one work week). See more about make up time below.|
|Overtime-exempt Professional Staff||Staff do not report to work. Overtime-exempt professional staff are however responsible for meeting all work obligations regardless of time missed during suspended operations. This may require working additional time outside of normal business hours when operations resume. Because of these expectations, overtime-exempt professional staff are not required to charge leave balances during suspended operations of less than one work week. Beyond one work week, time missed is charged to annual leave, other available leave (personal holiday, discretionary leave), or leave without pay (leave without pay may be charged for whole day absences only).|
During a suspension of operations of less than one work week, classified non-union, contract classified, and overtime-eligible professional staff employees in positions that are not designated as essential, have the option of making up time missed.
Missed work time may also be made up within 90 days. The Make Up Time Calculator can help you track and account for the make up time worked.
Make-up time worked by employees in positions that are not overtime eligible is credited at straight time. Make-up time worked by full-time employees in overtime eligible positions is subject to the overtime compensation requirements of the individual's employment program. The total value of the make-up time worked should not exceed the value of the total amount of time the employee missed during the period of suspended operations.
View the Makeup Time Q & A to learn more.
During suspended operations employees in essential positions and those not in essential positions may be allowed to telework to accomplish their tasks if the supervisor or manager determines that is a feasible option for getting work done and provides advance written approval.
Employees in essential positions who have childcare responsibilities and who cannot come to work during suspended operations may be eligible to take emergency childcare leave in accordance with the provisions of the applicable collective bargaining agreement or employment program.
During a period of suspended operations, maintain normal time and leave records for employees in positions designated as essential.
For employees eligible to make up time missed maintain an accurate record of missed work time so that make up time can be tracked accurately .