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Suspended Operations
Pay & Leave Practices

CONTENTS


UNDERSTAND

Pay and Leave Practices During Suspended Operations

Positions Designated as Essential - Classified and professional staff in positions designated essential report to work during suspended operations and the pay and leave practices for them are exactly the same as during regular periods of work.

Positions not Designated as Essential - Employees in positions not designated essential do not report to work during suspended operations. The following table describes the pay and leave practices during suspended operations for classified and professional staff in positions not designated essential.

Telework - During suspended operations employees in essential positions and those not in essential positions may be allowed to telework to accomplish their tasks if the supervisor or manager determines that it is a feasible option for getting work done and provides advance written approval.

Leave and Pay Practices During Suspended Operations for Staff in Positions Not Designated as Essential
Employment Category Leave and Pay Practices for employees who do not work during suspended operations
Overtime-eligible Contract Classified Staff

Missed work time is accounted for by using:

  • compensatory time, if available,
  • annual leave,
  • personal holiday (full-day absence only),
  • leave without pay, or
  • making up time missed (up to one work week). See more about make-up time below.
Overtime-exempt Contract Classified Staff

Missed work time is accounted for by using:

  • compensatory time, if available,
  • annual leave,
  • personal holiday (full-day absence only),
  • leave without pay (full work days only), or
  • making up time missed (up to one work week). See more about make-up time below.
Overtime-eligible Classified Non-union staff

Missed work time is accounted for by using:

  • compensatory time, if available,
  • annual leave,
  • personal holiday (full-day absence only),
  • leave without pay, or
  • making up time missed (up to one work week). See more about make-up time below.

(NOTE: Overtime-eligible classified non-union staff in positions designated as essential and who cannot report to work during suspended operations due to inclement weather may use up to 3 days of sick leave per calendar year for such absences after compensatory time, annual leave, and personal holiday have been exhausted (UW Administrative Policy Statement 45.02)

Overtime-exempt (excepted) Classified Non-union Staff

Missed work time is accounted for by using:

  • compensatory time, if available,
  • annual leave,
  • personal holiday (full-day absence only),
  • leave without pay (full work days only), or
  • making up time missed (up to one work week). See more about make-up time below.

(NOTE: Overtime-exempt classified non-union staff in positions designated as essential and who cannot report to work during suspended operations due to inclement weather may use up to 3 days of sick leave per calendar year for such absences after compensatory time, annual leave, and personal holiday have been exhausted.)

Overtime-eligible Professional Staff

Missed work time is accounted for by using:

  • compensatory time, if available,
  • annual leave,
  • personal holiday (full-day absence only),
  • leave without pay, or,
  • making up time missed (up to one work week). See more about make-up time below.
Overtime-exempt Professional Staff

Overtime-exempt professional staff remain responsible for meeting all work obligations regardless of time missed during suspended operations. This may require working additional time outside of normal business hours when operations resume. Because of these expectations, overtime-exempt professional staff are not required to charge leave balances during suspended operations of less than one work week. Beyond one work week, time missed is charged to annual leave, other available leave (personal holiday, discretionary leave), or leave without pay (leave without pay may be charged for whole day absences only).

Making Up Missed Work Time

During a suspension of operations of less than one work week, classified non-union, contract classified, and overtime-eligible professional staff in positions that are not designated as essential have the option of making up time missed within 90 days of the date that suspended operations end.

The Make Up Time Calculator can help you track and account for the make-up time worked.

Makeup Time and Overtime

Make-up time worked by employees in positions that are not overtime-eligible is credited as straight time. Make-up time worked by full-time employees in overtime-eligible positions is subject to the overtime compensation requirements of the individual's employment program. The total value of the make-up time worked should not exceed the value of the total amount of time the employee missed during the period of suspended operations.

View the Makeup Time Q & A to learn more.

Emergency Childcare

Employees in essential positions who have childcare responsibilities and who cannot come to work during suspended operations may be eligible to take emergency childcare leave in accordance with the provisions of the applicable collective bargaining agreement or employment program.

ACT

Maintain Leave Records

During a period of suspended operations, maintain normal time and leave records for employees in positions designated as essential.

For employees eligible to make up time missed maintain an accurate record of missed work time so that make-up time can be tracked accurately.

Suspended Operations
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