1999 Biennium Close
February 17, 1999
To comply with State accounting procedures in closing out the 1997-1999 biennium, the University's books of account will be held open for a limited time during the month of July, 1999 to record transactions processed after June 30 relating to business of the expiring fiscal period. The dates listed on the schedule below are the final dates on which various accounting transactions (other than those submitted to Purchasing and Accounts Payable) must be received for recording as 1997-1999 business.
| Accounting Documents | Cutoff Date | Department to Which Submitted |
|---|---|---|
| Cost Transfer Invoices (For Batch Input) | Close of Business, 07/14/99 | Accounting Operations |
| Cost Transfer Invoices (Automated Interface) | Close of Business, 07/16/99 | Information Systems |
| Internal Sales Documents (For Batch Input) | Close of Business, 07/14/99 | Accounting Operations |
| Internal Sales Documents (Automated Interface) | Close of Business, 07/16/99 | Information Systems |
| Cash Transmittals | Noon, 06/30/99 | Cashier's Office |
| Cash Transmittals (Direct Depositors-Seafirst Bank Only) | Close of Business, 06/30/99 | Accounting Operations |
| Refund Check Requests | Close of Business, 06/25/99 | Accounting Operations |
| Requests for Salary and Wage Transfers: | ||
|
Close of Business, 05/28/99 | Payroll Office |
|
Close of Business, 07/13/99 | Payroll Office |
| Requests for Other Journal Vouchers: | ||
|
Close of Business, 07/15/99 | Accounting Operations |
|
Close of Business, 07/15/99 | Grant and Contract Accounting |
| Final Adjusting Journal Vouchers (Deans and Vice-Presidents Only) | 8:00 AM, 07/23/99 | Accounting Operations |
If documents are received after the established cutoff dates, they will be recorded as 1999-2001 biennium business. Every effort should be made to submit documents well in advance of the cutoff dates to avoid creating a backlog in the central offices which may not be able to be accommodated. The cutoff dates apply to all budget numbers.
June Final: On or about August 6, 1999, departments will receive the final BAR and BSR for the 1997-1999 biennium. These reports will include the transactions processed in both June and July for the expiring biennium and will be labeled June Final". The "Preliminary" reports may be discarded upon receipt of the June Final" reports.
July: On or about August 13, 1999, departments will receive a BAR for July. No BSR will be produced for July. However, departments are encouraged to use the on-line OFIS screens to monitor their budgets.
